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Space Planning, Management and Scheduling

Space Planning, Management and Scheduling. Fall 2010 Big Ten and Friends Environmental Stewardship Meeting November 15, 2010 . Our Conversation facilitated by:. Bethany Ramey Trombley, LEED AP ID+C University of Texas at Austin Campus Planning and Facilities Management

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Space Planning, Management and Scheduling

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  1. Space Planning, Management and Scheduling Fall 2010 Big Ten and Friends Environmental Stewardship Meeting November 15, 2010

  2. Our Conversation facilitated by: • Bethany Ramey Trombley, LEED AP ID+C • University of Texas at Austin • Campus Planning and Facilities Management • Project Management and Construction Services • Architect – Space Planner • One who must listen to the users • Perspective – Quality of Space • Not an expert on this topic • Very interested to learn the complexities

  3. Overview • Three factors (at least) to consider • Data – • Accuracy and Reliability • Design- • Mechanical and control systems, space standards • Culture – • how people use buildings or want to use buildings • Are there any others?

  4. DATA • GOOD DATA • One source, single version of the truth • Clear definitions: type, use, owner • Regular updates • Auditable and audited • BAD DATA • None of the above

  5. DESIGN • Space and Utilization Standards • Offices: faculty, administrative • Labs: teaching, research • Classrooms • Mechanical System • HVAC, one zone or multiple – flexibility later? • Controls, digital or pneumatic • Types of Space • Single or multiple use: e.g. ALL office or ALL classroom

  6. CULTURE • Building Operating Hours • All the time? • Where do I have to teach? • Same floor as my office • Departmental Classroom Space • Lots of this • Class Scheduling/Hours • 10 am to 4pm -- Monday –Thursday? • Space Standards • Feasible?

  7. Quick Quiz • What percentage of total net assignable space do you think makes up classrooms at the University of Texas? • >20%? • >10%?

  8. UT Austin Campus Spaceby Room Type as a % of Net Assignable • Classroom 4.2% • Class Laboratories 4.9% • General Use* 11.4% • Special Use* 6.1% Subtotal: Instruction Related 26.6% • Study 8.7% • Research Labs 6.7% • Office* 22.5% • Support* 26.2% • Health 0.4% • Residence 8.8%Definitions • General Use – Assembly rooms, exhibition facilities, dining and lounge facilities, merchandising and recreation facilities, locker rooms and meeting rooms. • Special Use – Athletic/physical education facilities, A/V-radio-TV-graphics rooms, non-medical clinics and demonstration facilities, animal quarters, and greenhouses. • Office – Faculty, graduate student, undergraduate student, research and administrative support offices, and also conference rooms. • Support – Data processing equipment rooms, shop facilities, storage rooms, and vehicle storage and service rooms.

  9. Definitions of Room Types • General Use – Assembly rooms, exhibition facilities, dining and lounge facilities, merchandising and recreation facilities, locker rooms and meeting rooms. • Special Use – Athletic/physical education facilities, A/V-radio-TV-graphics rooms, non-medical clinics and demonstration facilities, animal quarters, and greenhouses. • Office – Faculty, graduate student, undergraduate student, research and administrative support offices, and also conference rooms. • Support – Data processing equipment rooms, shop facilities, storage rooms, and vehicle storage and service rooms.

  10. ALLOCATION OF NET ASSIGNABLE SPACEby Room Use Category - Fall 2009UT Austin Main Campus

  11. Less than 7% of space supports research labs

  12. Space Management Challenges • Over 20% of space is in offices • Over 26% of space used for support functions • Less than 30% of space is related to instruction • Less than 7% of space supports research labs No building contains just one type of space and many have 3 or more

  13. Strategies Under Consideration • Establish building operating hours --Requires changing expectation of “24/7/365” • Collapse weeknight instruction into smaller number of buildings--Requires changing faculty expectation that they teach in “their building” • Improve office space efficiency. Requires establishing space standards and office renovation

  14. Strategies Under Consideration • Improve classroom utilization. Requires improved scheduling software, classroom renovation and changing faculty expectations • Improve research lab utilization. Requires ability to link space to research funding data • Reduce number of “departmental classrooms"

  15. Take-AwaysAha Moments

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