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Very 1st conference and a success 

EENet 20 th anniversary conference “Network, Data and People” Maria Ristkok TF-CPR, Vienna 12 th February, 2014. Very 1st conference and a success . Although h ad only 3-4 months for preparation Got to know before summer holidays... Took place on 4 Oct 2013 actually then 1-2 months

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Very 1st conference and a success 

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  1. EENet 20th anniversary conference“Network, Data and People”Maria RistkokTF-CPR, Vienna 12thFebruary, 2014

  2. Very 1st conference and a success • Although had only 3-4 months for preparation • Got to know before summer holidays... • Took place on 4 Oct 2013 • actually then 1-2 months • Ca 200 participants were planned • All in all cost 14 000 €

  3. Organizational work included... • Choosing speakers • Invitations to participants • Topics, titles (conference, panel, sessions), programme • Exhibitions (EENet20, computer drawings) • PR & comms(website, press releases etc) • Transportation (conference bus, transport for speakers, parking) • Accommodation for foreign speakers • Presents & printed material & procurements • Food & drinks (incl design of the cake) • Organizing live broadcast and archiving • Finding a compére+ writing a manuscript • Finding an interpreter (Est-Eng)

  4. PR & Communications • Concept, topics & title (incl panel discussion) • Choosing the speakers & comm-s • news, article, Twitter account, feedback, factsheet for vice-mayor’s talk, manuscripts • PR-agency helped with • social media (Twitter, FB) • press releases • Interviews for media and press... • PR monitoring • Easier or more difficult with a PR-agency? • Branding (in-house design: website, badge) • Print-outs (newsletter with history), roll-up stand

  5. Most interesting findings • EVERYTHING can be dramatized! • Comm.managers are creators of their worlds • You yourself choose WHAT to talk and to WHOM • Speakers and what topic they share • Participants who hear it (sending invitations) • Channels what you use (face-to-face, social media...) • Exhibitions – what you want people to see and know • Music & entertainment • Text for speakers (compére, VIPs) • Even food!

  6. Most difficult: for the 1st time... • To find good speakers • Who really come to “this periphery” • To get people participating (not only watching the broadcast) • Budget questions were unclear

  7. Group photo of EENet and ex-EENet

  8. A cool present to EENet – Academic Internet in 1997

  9. Any advice for the next time?

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