ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF/2014/00009

1. ROAD ACCIDENT FUNDCOMPULSORY BRIEFING SESSION RAF/2014/00009 Date: 26 March 2014 Time: 11:00

2. AGENDA • Background of the RFB • Purpose of the Bid • Scope of work • Evaluation Criteria • Mandatory Documents • Disqualification of Bids • Submission of Bids • Contact details • Questions and Answers

3. Background • RAF/2014/00009: Request For Bid: RAF requires the services of a highly experienced and established service provider to configure and implement a SAP e-recruitment system. • Published on 14 March 2014 • Advertised on 16 March 2014 • Closing on 9 April 2014

4. PURPOSE OF THE RFB • The RAF seeks to appoint an established Service Provider to configure and implement a SAP e-recruitment system. • The recruitment process is decentralized in all the RAF regional offices and each office has Human Capital Management department and the Head Office has Shared Service department. • The Human Capital department receives a huge number of Curriculum Vitae (CV’s) per advert, with limited resources at its disposal. • The organization currently has +200 new vacant positions and these positions are advertised on the RAF website with approximately 15 positions advertised on a weekly basis and approximately 700 applications received for junior positions. • Background of the project • RAF/2014/00009

5. SCOPE OF WORK • Refer To The Scope Of Work In The Bid Document

6. EVALUATION CRITERIA • The evaluation criteria will be based on the following requirements: • Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirements will be disqualified. • Technical Functional Requirement (100 points). • Price and BEE Evaluations (90/10 points). • Bidders scoring 60 points out of 100 points on functional / technical criteria will be further evaluated on Price and BEE. • EVALUATION CRITERIA AND METHODOLOGY • RAF/2014/00009

7. MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS • RFP/2013/00001

8. MANDATORY EVALUATION CRITERIA • RAF/2014/0009 MANDATORY REQUIREMENTS

9. Technical Evaluation Criteria

10. Technical evaluation criteria cont…. • RAF/2014/00008

11. Technical evaluation criteria cont….

12. Mandatory Documents • Standard Bidding Document (SBD) • Tax Clearance Certificate • Bid Conditions • BEE certificate

13. Disqualification of bids • Bidders shall be disqualified if they fail to: • Submit a valid and original tax clearance certificate • Complete questionnaires in full • Submit true and correct information • Comply with mandatory requirements • Comply with prescribed response format

14. Original signed bid document and Proposal clearly marked and indexed with all pages numbered. • One (1) original and two (2) hard copies, submitted in a sealed, clearly marked (RAF/2014/00009) envelope , to the address provided below. • Bidders are requested to submit the pricing schedule on a separate envelope. • Submission Address : • Road Accident Fund • Eco Glades Reception (Block F) • 420 Witch-hazel Avenue, Centurion, Pretoria • CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION) Submission of RFB responses

15. Bid responses sent by courier must reach the reception at least 36 hours before the closing date (9 April 2014), to be deposited into the Bid box. • Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: • Please ensure that the attendance register has been signed • Name of company • Contact details • Late response will not be considered Submission of Bid responses

16. Contact Details • All queries must be forwarded to monarem@raf.co.za • Enquiries and clarification will close on the 31 March 2014 @ 11H00. • Q and A pack will be published on RAF website on 1 April 2014.

17. Thank you Questions and Answers