The University of Texas at Dallas

1. Begin at the Beginning: Finding Funding & Submitting A Proposal Beth Keithly & Jonathan Spencer Office of Research August 9, 2012 The University of Texas at Dallas utdallas.edu

2. Questions Answered • How do I start a funding search? • Where should I look for funding? • Is there a way funding options can come to me? • What about limited submissions? • So, I have funding proposal, now what? • What if it is a foundation?

3. Who Are We? Beth Keithly – Associate Director of Research Development Jonathan Spencer – Grants & Contracts Specialist in the Office of Sponsored Projects

5. Starting A Funding Search Brainstorm: If you haven't already, jot down what you'd like to research or study in the next 12 months and outline some attainable goals for that work. Identify what kind of support you need to make it happen. Read Acknowledgements: Look in the acknowledgements of papers written on your topic. See if the author received funding from an institution that may also support your work. Network: Networking has obvious career advantages. And, it can also help you find grants. Use any professional meeting or conference as an opportunity to uncover funding opportunities.  Identify and Select: Examine print and electronic funding sources for both pubic and private funding sources.

6. Places to Find Funding New Funding Opportunities List on the website: http://www.utdallas.edu/research/fundopps/index.html Grants.gov Catalog of Federal Domestic Assistance Federal Register Websites of the agencies Website of foundations Foundation Center Website Foundation Reporter The Grants Register Grant Advisor

7. That Sounds Hard, Is There Another Way? • SPINPlus (infoEd) - http://www.infoed.org/new_spin/spinmain.asp • A search tool that provides up-to-date information on current national and international government and private funding sources, including fellowships, research grants, and more. • Thousands of grant solicitations are available in a wide variety of research fields. Searches can be set to run automatically and be sent via email (daily, weekly, and monthly).

8. All You Need Are Keywords

9. The Development Office - Gifts • Habib Loriot-Bettaieb Director of Foundation Relations 972.883.5356 hlbettaieb@utdallas.edu

10. Limited Submissions • Limited submissions announcements restrict the number of applications or proposals that an institution may submit for consideration. This requires that campuses screen potential submissions to determine which will go forward to the sponsor. • Policy change – starting Sept. 1, a one page letter of intent will be due via Research Explorer. If necessary, a pre-proposal may also be required. • Funding opportunities, internal and external deadlines are available at http://www.utdallas.edu/research/development/limited.html • This list is not exhaustive. If you find a limited submission opportunity not on the list, contact the Office of Research Development.

11. So, Now What? • The Office of Sponsored Projects is tasked with, among other things, submitting proposals to funding agencies • Each PI has a Grants Specialist • Talk to your specialist – the more they know, the more they can help • List is available on the website: http://www.utdallas.edu/research/osp/documents/grant-specialist.pdf

13. What will the Specialist need? RFP or special solicitation guidelines Completed, signed "Proposal Certification Form" Completed, signed “Export Control” Form Matching funds/Cost-share form as applicable Subcontracts/Subrecipient documentation as applicable IDC Waiver form if applicable

14. RFP or Solicitation Guidelines • Helps us understand sponsor requirements for the program your applying for • Tells us of any special requirements • Tells us standard details such as due date, budget limits, etc.

15. Proposal Certification Form • Dean’s authorization to commit resources (effort, labs, etc.) • Dean’s authorization to commit cost share • MUST be received prior to submission • OSP will NOT SUBMIT without a signed cert form

16. Export Control Required for all proposals and contracts Monitored by the Office of Research Integrity Completed and signed by PI

17. Cost Share/Matching funds • Must have signed cost-share/matching form • Type of cost share must be identified • Matching funds must be identified • Will NOT submit a proposal without authorization from the Dean approving and identifying cost share/matching

18. Subcontracts Letter of commitment from participating institution Statement of Work Detailed Budget with Justification

19. So who actually submits a proposal and how? • It Depends • There are institutionally submitted proposals and individually submitted proposals • Some are web based where you log in and upload the components in PDF format • Some you have to download a PDF application package, complete by filling in information and upload components in PDF format, then send to OSP for submission

20. Institutional submissions • Institutionally submitted proposals • Most common • Usually large sponsor – Federal, State and large private sponsors • Requires submission by Institution and signed by Authorized Representative • Generally PI completes proposal and routes/sends to OSP to formally submit • Both web based and downloaded application type

21. FastLane: www.fastlane.nsf.govWeb based

22. FastLane: www.fastlane.nsf.govUpload documents to website

23. Grants.gov 424 applicationPDF uploaded to Grants.gov

24. Individual submission • PI submits proposal • May or may not require an Authorized Signature • Usually foundation or small private sponsor • The PI submits/mails in the proposal • Always web based or mailed (very infrequent)

25. Semiconductor Research CorporationWeb based

26. So what should I keep in mind? • Start Early! • Statistically increases your odds of an award • Allows for ORD and OSP to offer more assistance • Allows flexibility for unexpected difficulties • 4 day rule – Have everything forwarded to OSP 4 days prior to due date (draft of main body acceptable) • Remember your internal documents • At least a Cert and Export Control form every time prior to submission • Obtain the proper signatures on internal forms

27. Don’t forget! Whether your submission is an institutional submission or individual submission, take advantage of the services offered by ORD and OSP and …… OBEY THE RULES! Complete proposal to OSP 4 days prior to due date Forward all required internal documents to OSP PRIOR to submission.

28. Questions?

29. Contacts – Today’s Presenters Beth Keithly keithly@utdallas.edu x4568 Jonathan Spencer jonathan.spencer@utdallas.edu  x2041

30. Coming Up Next time! Learn Proposal Submission Process in Detail Learn what OSP specifically can do for you to submit the best possible proposal

31. The Office of Sponsored Projects Rachell Reilly – Director Amanda Miller – Manager, Contracts Emily Lacy – Manager, Grants Dina Caplinger – Specialist III Jonathan Spencer – Specialist III Andrea Selmon – Specialist III Angela Fazarro – Specialist III Brian Scott - Specialist I Rebecca Everett – ASO III

32. Contacting OSP

33. Websites OSP (current PI lists) http://www.utdallas.edu/research/osp/index.html Researchers Guide http://www.utdallas.edu/research/guide/index.php Forms http://www.utdallas.edu/research/osp/forms.html