SC POC Network Business Meeting April 8, 2011 (Self Regional, Greenwood, SC)

1. SC POC NetworkBusiness MeetingApril 8, 2011(Self Regional, Greenwood, SC) AGENDA 1. Review and appreciation for today’s meeting 2. Next Host Site for SC POC 2012 Spring Meeting 3. Upcoming Webinars (June 29, 2011 and Dec. 8, 2011) 4. Change of Governing Body 5. Other?

2. South Carolina Point of Care Network • *PROPOSAL for Changes to Governing Body* • The goal of the SC POC Network is to provide education and networking opportunities in the field of Point of Care Laboratory science in a vendor-neutral environment. In order to foster involvement within this group and allow all members to be involved, one possible proposal for change is below. This proposal also involves a change in the governing body of this group. • This a follow-up to our discussion from past meetings. • The Core Group of SC POC Network will dissolve and the governing body of the SC POC Network shall be comprised of: • President • Three (3) Vice Presidents, one to represent each of the following areas of the state: • - Mountains Region • - Piedmont Region • - Coastal Region • *Based on the map below (http://placesofvalue.com/sc-mapclimate/) • Advisory Board

3. 1) This document proposes that an overall President be elected. Responsibilities of this position will include, but will not be limited to: a) serving as presiding officer at all meetings (running the Business Meeting). b) serving as a resource for the host facility during the planning phase. c) holding and being financially responsible for monies gathered at meetings. d) Keeping complete records of cash flow, and providing such records annually for review by the membership. d) casting the deciding vote in the event of a tie. e) other duties as needed. f) assuring that a member in attendance at each meeting serves as recorder of minutes. g) assuring that timely and accurate updates are provided to the webmaster of pointofcare.net. h) Term shall be two (2) year i) Assures that region VPs plan at least one webinar and one face-to-face meeting each calendar year. j) There are no term limits for this office. 2) This document proposes that three (3) additional Vice Presidents be elected, with one representative from each of the three regions of the state. Duties will include, but will not be limited to: a) During a calendar year, from within their region, *one VP will be responsible for hosting or recruiting a webinar, *second VP will hold or will recruit someone for a face-to-face meeting, * the third VP will assure updates to member listing, pointofcare.net, and other administrative duties as needed. b) Serving in the president’s place at meetings (in the event the President is unable to attend) if the meeting is in their region. c) serving as the primary oversight for the host facility planner when the meeting is held in their region. d) arranging for PACE, SC Respiratory Care Licensure, and other reaccrediting agency credits for meetings held in their region. e) assisting with other duties as assigned at all meetings. f) term shall be one (1) year each. g) there are no term limits for this office. h) By secret ballot, one of the VPs will serve as President in the following year.

4. This document also proposes that an Advisory Board be named with a term of two years. Advisory Board members will consist of past Core Group members and host/hostesses from past SC POC Committee Meetings. For this initial term, this will include: • Chris Floyd Spartanburg Regional Spartanburg • *Sonya Evans Greenville Hospital System Greenville • Patti Pitts AnMed Health System Anderson • *Nina Epps Medical University of South Carolina Hospital • Charleston • *Wanda Tipper Roper St Francis Health Care Charleston • *Karen Sullivan Palmetto Health Richland Columbia • Sonya Sheppard Self Regional Greenwood • Steve Valorz Medical Automation Systems Charlottesville, VA • denotes current Core Group member. After the first year, only two representatives from each area (and Steve Valorz) will make up the Advisory Board. For election of new officers, nominations will be taken from members electronically in February with acceptance of nominations handled by phone call from the President prior to being placed on the ballot. Electronic voting will be used to have members cast their votes (March). Announcement of new officers will be held at the Spring Meeting annually with new officers assuming new roles on May 1 of each year. All offices except the President will be from SC POC Network membership. The office of President will be selected from the three current VPs, unless all of them decline the nomination. In this case, nominees for president would be taken from SC POC Network members.