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ISB Presentation Status Report for Digital Archives

ISB Presentation Status Report for Digital Archives. Adam Jansen Digital Archivist Washington State Archives. Project Status Highlights. Project on Schedule and Under Budget Oct 4 th Grand Opening Phase one complete Dec 30 th . Microsoft/EDS developing web interface and database backend

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ISB Presentation Status Report for Digital Archives

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  1. ISB PresentationStatus Report for Digital Archives Adam Jansen Digital Archivist Washington State Archives

  2. Project Status Highlights • Project on Schedule and Under Budget • Oct 4th Grand Opening • Phase one complete Dec 30th. • Microsoft/EDS developing web interface and database backend • Network Hardware, Software installed and Tested

  3. Budget

  4. Hardware – Cisco Network, LAN and SAN EMC – SAN storage 5 TB HP – Servers and desktops ADIC – Tape Library Microsoft – Software and development Technology Acquisition

  5. Custom Developed Archival Asset Management System Allows more functionality, flexibility Less maintenance costs long term Own the source code Expanded redundancy and security Redundant firewalls, load balancers, server configurations Secure FTP for data uploads Expanded test environment for development Project Changes

  6. Phase One to include: Public web interface Basic and Advanced searches Image viewing, downloading eCommerce Database Model Automated ingestion and processing of records Self describing Metadata XML deep storage Security roles Pilot to include Marriage records Chelan, Snohomish, Spokane Historic Census and Naturalization Records Scope of Project

  7. Phase Two to include: Legislative Services Center Governor Locke’s Records Chelan County Clerk Secure web page for small batch upload Allows providing office to view confidential fields Increase user experience and functionality Scope of Project

  8. Begun formal reporting in April Two QA reports to date Onsite Visit July 13th, No Major Risks Risks Identifies Backing up to Disk Array Tape Library has been ordered with expected install of Sept 15th Need to Conduct Proof of Concept Testing Extensive POC testing has been completed Development timeline for Grand Opening OSOS staff picking up workload, extensive testing along with development Quality Assurance

  9. Extensive due diligence to minimize need for change Complete testing of network architecture, software installation Weekly Review Meetings with Microsoft, EDS and OSOS development team and executive staff Documented formalized change control process requiring review and sign-off Weekly review of potential risks and mitigation strategies Change Management

  10. Oct 4th – Grand Opening www.digitalarchives.wa.gov Dec 30th – End of Phase One Marriage Records, Historic Records, Voter Registration, select emails June 30, 2005 – End of Phase two Governor Locke’s Records, Legislative Services Center, Chelan County Clerk Key Dates

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