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Summer 2014

Miami Dade County Public Schools Department of Food and Nutrition Olga V. Botero, Director Angie Kasselakis, Region Coordinator . Summer 2014. Overview.

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Summer 2014

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  1. Miami Dade County Public SchoolsDepartment of Food and NutritionOlga V. Botero, DirectorAngie Kasselakis, Region Coordinator Summer 2014

  2. Overview • The goal of the Summer Food Service Program for Children is to serve a nutritious breakfast and lunch that meets the meal pattern requirements and is appetizing to children 18 years old or younger during the summer months. • The United States Department of Agriculture (USDA) requires that meals offer variety. • Foods are offered from the major food components: Milk, Meat/Meat Alternate, Fruit, Vegetable and Bread/Grain.

  3. Overview • Programs/Schools will serve a standardized meal for breakfast and lunch that meets the USDA requirements. There will not be any choices for the students to select from (No Offer versus Serve). • Breakfast will be a unitized meal, plus a milk. • Lunch will either be a unitized meal, plus a milk or a meal in a 3 compartment tray that includes all the components. • A la carte items are not available. • Competitive Ruling applies during the summer. • All meals MUST be consumed on-site, except for approved field trips.

  4. Sample Lunch Menu

  5. Menu – Cycle 1

  6. Menu - Cycle 2

  7. Site Application • Many of the Site Applications have been completed. • If so, please review the information as we go through it. • If it is incomplete, please fill it in now. • Let’s review the information.

  8. Meal Service • It is suggested that breakfast service be scheduled for up to one (1) hour and lunch service up to two (2) hours. If there are several programs operating in your school, all groups must eat within those time frames. • The “…And Justice for All” poster must be displayed prominently where children are eating. Posters are no longer required on field trips. • The menu must be available on-site. It can be found on-line at nutrition.dadeschools.net – Resources – Summer 2014. • Field trips must be reported to Food and Nutrition at least 48 hours prior to the field trip to Martha Galvez-Berne at mgalvezberne@dadeschools.net.

  9. Dates of Service • Intersession (6/9-7/3) • Summer Session (7/7-8/1)

  10. Delivery of Meals • All programs serving 40 or more lunches will receive a daily delivery of both breakfast and lunch in refrigerated trucks. Sites serving less than 40 lunches will need to pick-up meals at the closest open site. All meals (breakfast and lunch) will be delivered and served cold. • All Site Directors/Principals will be contacted by the Department of Food and Nutrition the day before your camp/summer program/school starts to explain where your meals will be delivered from or if you need to pick-up meals and from what location.

  11. First Day For Elementary, Middle and K-8 Camps/Summer School Programs: • The first day of your program, the delivery will consist of lunch for that day and breakfast for the following day. This will continue throughout the summer. • If you need breakfast for the first day of your program, you must order by the following dates:

  12. Ordering MealsOn-Line NEW

  13. Ordering Meals Every day after lunch service, the school employee designated to order meals MUST… • Log onto https://sfp.appx.com/dcsto place your order. • All orders must be submitted by 2:00 the prior day. • When placing your order, you must know the following information: • Amount of meals delivered for service that day • Count of leftovers, if any • Amount of meals served to students for that day • Count of damaged meals, if any • The amount of meals needed for tomorrow’s delivery • Include 1 test meal to your lunch order

  14. Ordering Meals - On-Line Log onto https://sfp.appx.com/dcsto place your order. Don’t forget to add your email address to your sign-in so access can be granted

  15. Ordering Meals - On-Line Service and Order Form

  16. Completing Service Information Enter information for both Breakfast and Lunch If meals received differ from amount ordered, there will be a comment box where a reason for the difference is to be noted Info auto populated and/or automatically calculated Info to be entered

  17. Completing Order Information Enter information for both Breakfast and Lunch Info to be entered Info auto populated and/or automatically calculated

  18. Ordering Meals - On-Line

  19. Ordering Meals-Smart Phone Log onto https://sfp.appx.com/dcsto place your order. Use your Smart Phone to Order Your Meals!!!

  20. Ordering Meals-Smart Phone Enter data for service and ordering.

  21. Ordering Meals-Smart Phone Comment MUST be added when meals received differ from meals ordered.

  22. Ordering Meals-Smart Phone Order Submitted!

  23. Contacts for Questions with Orders Schools names starting with letters: • A-H • Mercedes Leon • 786-275-0412 • mmleon@dadeschools.net • I-P • Carrie McCrary • 786-275-0417 cmccrary@dadeschools.net • Q-Z • Martha Galvez-Berne • 786-275-0468 mgalvezberne@dadeschools.net

  24. Procedures for Receiving Meals • Receiving, serving and accountability of the meals is the responsibility of the school and will be done by school personnel, not food service. • Staff receiving the meals should verify that the meals received match the number of meals ordered for that day, if not note comment when ordering. • There will be a separate delivery ticket for each day. • At receiving time, the temperature of one lunch meal will be taken by the delivery staff in the presence of your designated school staff member. The temperature must be recorded on the delivery ticket. This test lunch meal must be indicated, along with a signature of the school staff member on the Daily Meal Count Record.

  25. Delivery Ticket school name temperature amount of meals delivered date for meal to be served signature of school employee verifying and receiving meals menu

  26. Delivery Ticket school name and address amount of meals delivered menu temperature time received signature of school employee verifying and receiving meals

  27. Daily Meal Count Record At each meal (breakfast and lunch), school personnel must mark the Daily Meal Count Record as the student is served the meal. A diagonal line is placed on top of each consecutive number. The form must be thoroughly completed, dated and signed.

  28. Daily Meal Count Record

  29. Daily Meal Count Record

  30. Daily Meal Count Record

  31. Site Supervisor’s Record of Meals Served Form This form must be maintained daily!

  32. Summer Attendance • The number of children being served meals in the cafeteria cannot exceed the total number of children in attendance and walk-ins. • A copy of the attendance bulletin must be maintained in the summer folder.

  33. Walk-Ins • Walk-ins are students not enrolled in summer school, but registered to eat in the cafeteria. • An electronic version of the Walk-in form may be found at nutrition.dadeschools.net – Resources – Summer 2014. • You must have a sign-in period for walk-ins. It should be done at least by the Monday of the start of your program. • Notify your community on when the sign in period is scheduled for students not enrolled in summer camp via Connect-Ed, school bulletin or any other media.

  34. Sign-In Sheet for Walk-In Participation The school may accept walk-ins throughout the summer session. Make sure their names are recorded in the Sign-In Sheet as a Walk-In. Meals for these students are to be accounted for on the Daily Meal Count Record, but not included on the Attendance Roster.

  35. After Meal Service Every day after lunch service, the school employee assigned to serve the meals must: • Count the leftovers and plan for the next day’s meal count accordingly. Therefore you should decrease the amount of meals to be ordered based on how many meals are leftover. • Refrigerate any leftovers. • Place meal order by 2:00 pm. via on-line ordering at https://sfp.appx.com/dcs. • The following information is to be scanned and e-mailed to your assigned Food and Nutrition Supervisor: • Delivery Ticket • Daily Meal Count Record Forms, 1 for breakfast and 1 for lunch fully completed • Attendance Roster • Sign-in/Walk-In Roster • Site Supervisor’s Record of Meals Served Form • You must keep the originals on file at the school.

  36. Notification to the Community • The residents of the Miami-Dade community will be informed of the site and date operating via public notice release of information from the Office of Public Relations. • Each school will receive a box of promotional material to display at their sites.

  37. Promotional Material Each box contains 3 posters, a Site Supervisor's Guide, a banner, 2 yard posts and 2 magnets

  38. Promotional Material

  39. Civil Rights Compliance • Any complaint regarding discrimination of a child in the Summer Food Service Program, written or verbal must be reported to 1-800-504-6609. The nature of the incident that led to the discrimination must be explained. • The poster “…And Justice for All” must be displayed in the area where the children will be eating. Many cafeterias already have them displayed. A poster will be included in the box of promotional materials that you will be receiving.

  40. Daily Basis On a daily basis you must e-mail the following documents to your assigned Food and Nutrition Supervisor: • Delivery Ticket • Daily Meal Count Record Forms (breakfast and lunch) • Attendance Roster • Walk-In/Sign-In Roster • Site Supervisor’s Record of Meals Served Form Always maintain the originals at the school.

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