Development program for Information Technology in Education (ITEd) Trainers

1. Session 5: Environment Setup and maintenance Development program for Information Technology in Education (ITEd) Trainers Chung Wai Tung Pui Ching Middle School, Computer Panel

2. Session outline 1. Objectives 2. BIU training environments 3. Case study: your school plan 4. IT culture in pilot schools 5. Training materials 6. Management of teaching and learning resources

3. Objectives • Introduction of training environment • The BIU training program is more than 78 contact hours and several categories of technical skills • The importance of IT culture • The possible ways to establish IT culture in school

4. Objectives • The importance of high quality training material • Samples of different kind of training materials • Management of teaching and learning resources • Comment on our micro-teaching...

5. BIU training environments According to previous session, a good training environment must be setup for carrying out some/all of the 78 hours BIU training programs in-house. “Training environment” includes: • hardware preparation • software and network service preparation • trainer & curriculum preparation • training room management • culture establishment !!??

6. BIU training environments 1. Hardware preparation: • setup of client computers and peripherals for demonstrations and student hands on practices (with enough quantity and quality) • setup of system servers (file, www, news, ftp, mail, dhcp, proxy, firewall, etc.) • setup of networking equipment • the concept of “harddisk rotation” or “partition rotation”

7. BIU training environments 2. Software and network service preparation: • setup of system software (MS-windows NT/98/95 or Linux) • setup of application software (standard software and/or special training software) • setup of network service for both Internet and Intranet • “system restoration” after each training session (if necessary)

8. BIU training environments 3. Trainer & curriculum preparation: • Tailor-made training program (e.g. special rooms or special equipment) ordirect copy of ED suggested curriculum(e.g. BIU courses) • Study the detailed curriculum of the BIU programs • Consider the cost-and-benefit of employing Internal trainer or External trainer

9. BIU training environments 4. Training room management: • Master training schedule • System restoration for day-school learning activities and BIU training

10. BIU training environments 5. Culture establishment: • In our opinion, the BIU program is more than 78 contact hours ... • In our opinion, the BIU program is more than a lot of IT skills and theories... • We ask again: What is the main objective of the BIU program? We want all teachers CAN and WILL make good use of IT to teach their students

11. BIU training environments 5. Culture establishment: • The BIU program itself demonstrates how to apply IT in daily teaching and learning activities (use of email, discussion group, web pages, audio visual components as tools, demonstration of paradigm shift etc.) • The BIU program itself is a good means to convince teachers to adopt IT in education Q: How to build up “culture”?

12. Establish IT culture in school • Why, when and how to provide a good environment for carrying out IT education in your school for the followings: • School administrators • Teachers • Clerical Staffs • Ordinary students • Parents

13. Establish IT culture in school • As an ITC, besides the BIU program, how can the daily teaching and learning activities in your school be promoted? • Is it only an order from top level management? • How many teachers have pressure of using IT? • How many teachers use IT in their daily teaching and how they use IT? • Do they need help? • How many students are involved in IT education and how they are involved? • Do they appreciate?

14. Establish IT culture in school Check up your school-based pre-environment: teachers’ background students’ background computer studies panel foundation hardware/software/access-point availability accumulated “IT power” Determine your starting point: point line surface solid Draft your own plan now!

15. Establish IT culture in school According to the pilot schools: (A) Top down setup new centralized systems setup new work flow (use of email, www, etc.) setup “deadlines” and “requests” (B) Bottom up setup good working environment setup good peer collaboration mobilize students first and have a “push back” Pros and cons of different approaches, or even the two approaches combined.

16. Establish IT culture in school • “IT power” • 1. IT coordinator • 2. IT committee • Server admin, Network admin, Workstation adminWeb admin, User admin, Production admin, Training admin, promotion, administration, accounting, ... • 3. Content committee • 4. IT prefects: • core members • class prefects • subject prefects • extra-curriculum club prefects

17. Establish IT culture in school Our pilot run: IT culture in PCMS and other pilot schools Email and web communications IT in daily school life Students’ involvement: unlimited power Teachers’ involvement: peer affection Showing and comparing individual’s works Self-pace learning Reunion and reuse of resources Check it out now!

18. Training materials Why, who, when and how to write school-based in-house training materials? Range of software packages covered External trainer Vs Internal trainer General contents Vs custom contents Make good use of the funding for the BIU training program Our experiences: No manual + detailed demo + brief hands-on = Detailed manuals + brief demo + more hands-on = 

19. Training materials • Different types of training materials: • 1. Training resources for operating special rooms and/or special equipment. • Language Laboratory • Science Laboratory • Computer Laboratory • Notebook, Projector, Printer, Scanner, MPEG encoder, CD-writer, etc. • 2. Training resources for operating the school Intranet and Internet • In-school access method • Home access method • Connection to school servers

20. Training materials • 3. Training resources for operating special software systems • Schoolteam platform • SPMNet • Cisco Networking Academy Server • 4. Training resources for operating standard software packages. • Word Processing, Presentation software, Spreadsheet software, Web browser, etc. • 5. Training resources for operating advanced software packages • Authoring tools, graphics packages, video editing tools, etc.

21. Training materials • Guidelines for Developing Training Kits and Course Materials: • 1. Training kits & course materials include • Guides for trainers • Trainees’ manuals • Exercises • Training data • Other relevant materials 2. Use examples to illustrate difficult and abstract concepts or theories. Examples should be related to school/educational context.

22. Management of resources Daily operational problems encountered: Machines cannot boot up normally Machines cannot access to Internet and/or Intranet Machines cannot connect to servers Particular users cannot LOGIN to their accounts Particular users forget their passwords Software packages and/or systems crash New applications arrive . . . Flow of Junk messages, email bombs . . . “Hacker” attack . . . Unsuitable information: adult content Irresponsible media: humiliation . . . Anything that you cannot imagine . . .

23. Management of resources How to prevent for disasters? 1. Believes and policies: Accept breakdowns . . . Backup whatever you can backup . . . Preparation of “fast recovery procedures” . . . Preparation of “daily helpdesk” . . . “One-Man approach” & “Small scope approach”. . . 2. Our configurations: Learn more for our systems and try to provide “first-aid” instead of just call for service Big structure of IT committee members

24. Management of resources 3. Operational skills: “whole-system backup and recovery” “data-system separation” “custom-recovery CD” “harddisk rotation” “software databank” “access control and policy control” “individual user identification” “use only manageable servers & system software” “content advisor” plus “IT personnel” “read-only principle” “use of external resources”

25. Comments on our micro-teaching... Thursday, August 21, 2014