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Leading Decision Groups

Leading Decision Groups. APAMSA Leadership Development Module . Leading Decision Groups. Task-Oriented Behaviors. Leadership role can be shared but is often delegated to one person conducting the group meeting

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Leading Decision Groups

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  1. Leading Decision Groups APAMSA Leadership Development Module

  2. Leading Decision Groups Task-Oriented Behaviors • Leadership role can be shared but is often delegated to one person conducting the group meeting • Group leaders must guide discussions, facilitate information exchange, ensure comprehension, and confirm agreement on decisions • Goal: Involve all participants, minimize hostility and withdrawal, regulate behavior, resolve behavioral issues Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  3. Task-Oriented Behaviors Leadership Challenge (18) • Leading Decision Groups • A considerable amount of skill is needed to avoid being either too passive or too domineering • Identify the most important aspect in guidelines for Leading Decision Groups to ensure a systematic and balanced approach to problem solving and decision making and briefly describe an example why this is the case

  4. Leading Decision Groups Guidelines For Leading Decision Groups • Meeting preparations • Share information • Identify problems • Brainstorming • Evaluate ideas • Encourage participation • Build on ideas • Systematic problem solving • Integrative approach • Reach consensus • Clarify responsibilities Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  5. Leading Decision Groups Meeting Preparations • Inform people of the time, place, and agenda for the meeting • Ensure adequate guidance for persons asked to present during the meeting • Reports to be discussed during the meeting can be distributed in advance with the agenda Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  6. Leading Decision Groups Share Information • Share important information with all persons present • Include a brief description of problems, timing of events, and what has been attempted to resolve the issue • Distribution of this information in advance of the meeting allows people more time to review it Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  7. Leading Decision Groups Identify Problems • Objectively identify the problem without placing blame or offering any solutions • It is important to present and discuss facts without adding too much interpretation • Stay focused on the issue and give equal consideration to all suggested solutions Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  8. Leading Decision Groups Brainstorming • Schedule time in your agenda to just brainstorm possible solutions • Create a list of all suggested solutions so they are not forgotten • Encourage the group to think out of the box and consider ideas that may be intricate, silly, or extreme Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  9. Leading Decision Groups Evaluate Ideas • After your brainstorming session, schedule time to evaluate each suggested solution • Do not write off solutions at first glance or prior to discussing all options • Consider each suggestion in equal measure, list and discuss the pros and cons Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  10. Leading Decision Groups Encourage Participation • Silence can be misinterpreted as a sign of agreement rather than dissent • Request individuals who have not spoken to speak • Devise a way to make suggestions anonymous • Do not allow anyone to dominate the conversation, intimidate others, or make derogatory comments Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  11. Leading Decision Groups Build On Ideas • Restate all suggestions and try to build upon their strengths • Identify shortfalls for each idea and consider how it can be modified to improve the idea • Request that those who identify weaknesses in an idea to also suggest a way to correct the deficiency Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  12. Leading Decision Groups Systematic Problem Solving • Systematically identify the advantages and disadvantages with each suggested solution • Discuss constructive ways to correct weak points for each idea • Evaluate and compare suggested solutions and agree on an overall ranking for each option Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  13. Leading Decision Groups Integrative Approach • “The best of both worlds” • Consider consolidating several ideas and their best features into one integrative solution • Incorporate essential qualities and priorities of each idea Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  14. Leading Decision Groups Resach Consensus • Encourage the group to reach a consensus and agree on a single course of action • Voting may also help finalize a group decision • Once a consensus or majority vote is reached, declare the decision being made Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  15. Leading Decision Groups Clarify Responsibilities • With a course of action determined, delineate necessary action steps and assignment of persons responsible • Arrange for a scribe to take notes and distribute a summary of what was discussed and decided at the meeting Source: G. Yukl, Leadership In Organizations (New Jersey: Pearson Prentice Hall, 2006, p. 343-346)

  16. Task-Oriented Behaviors Summary • Leading Decision Groups • Group leaders must guide discussions, facilitate information exchange, ensure comprehension, and confirm agreement on decisions • Apply these guidelines to ensure a systematic and balanced approach to problem solving and decision making

  17. Task-Oriented Behaviors Next Topic… • Fundraising • Our next module discusses guidelines to better organize fundraising efforts

  18. Task-Oriented Behaviors Sources • G. Yukl, Leadership In Organizations, New Jersey: Pearson Prentice Hall, 2006, p. 343-346 • Free Management Library • www.managementhelp.org/ldrship/ldrship.htm

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