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Using the School Online Assessment Registration (SOAR) Term 2 2010

Using the School Online Assessment Registration (SOAR) Term 2 2010. This PowerPoint has been designed to automatically present the information on each slide When you are ready to move onto the next slide, either click the mouse OR press the down arrow key. Quick links.

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Using the School Online Assessment Registration (SOAR) Term 2 2010

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  1. Using the School Online Assessment Registration(SOAR) Term 2 2010 Educational Measurement and School Accountability Directorate

  2. This PowerPoint has been designed to automatically present the information on each slideWhen you are ready to move onto the next slide, eitherclick the mouse ORpress the down arrow key Educational Measurement and School Accountability Directorate

  3. Quick links If you are very familiar with SOAR, try these quick links: • Term 2 tasks – overview • Term 2 tasks – in detail • Principal’s SOAR checklist • SOAR URL https://detportal.semagroup.com.au/ • If you are a new SOAR user: • refer to the Term 1 SOAR training PowerPoint available from • https://detwww.det.nsw.edu.au/directorates/schoimpro/EMD/naplan_publications.htmOR http://www.schools.nsw.edu.au/learning/7-12assessments/naplan/independentsch/index.php • then use this link for the explanation of Term 2 tasks

  4. SOAR 2010 In Term 2 principals or their delegates will use the School Online Assessment Registration (SOAR) to: • Update all recently left or recently enrolled students • Print assessment rolls for all tests • Add visiting students and identify all exempt students • Identify all students who were absent or parent withdrawn • Indicate the correct barcode for any recently enrolled or visiting students • Indicate any special provisions accessed by students • Count and check all completed test books • Indicate the return of test books by Australia Post Return to Quick Links or continue training

  5. Navigation menu A navigation menu will appear on the left Buttons used in Term 2 are: • Assessment Roll • Check In • Check Out • Notice Board • Student Management Continue training

  6. Notice Board Check the Notice Board after logging on, for recent announcements and notifications

  7. Student Management Use Student Management to: • add recently enrolled students • delete any students who have left the school • add the details of students visiting the school (if known) before printing the Assessment Rolls

  8. Assessment Roll • Use Assessment Roll to print out the roll for each test: • Writing • Language conventions • Reading • Numeracy non-calculator Years 3 and 5 • Numeracy calculator allowedYears 7 and 9 • Numeracy non-calculatorYears 7 and 9

  9. Assessment Roll • When you enter this screen, you need to choose: • the cohort (Year 3 or 5 or 7 or 9 or ALL) • the assessment (Numeracy or Writing or Reading or Language Conventions or ALL) • You can organise the Assessment Roll by: • roll class • students’ last names • students’ first names

  10. Assessment Roll 3, 5, 7, 9 Num non-calc Num calculator Read Writing LC Roll or Last Roll Last First First

  11. Assessment Roll Click on this button The Assessment Roll will appear after a brief time, and you can Print and Save

  12. Assessment Roll • Give the printed Assessment Rolls to the supervising teachers and discuss: • the need for accuracy • recording any students who are absent, exempt or withdrawn from a test • recording any special provisions • recording the barcodes for students using ‘blank’ books • Then collect all rolls after the test and have nearby, ready for Check In

  13. Before accessing CHECK IN • Add new students in Student Management • Add visiting students in Student Management • In Student Management deleteany students who left the school before the NAPLAN tests Continues next slide

  14. Before accessing CHECK IN • Record the number of test papers you are returning for each test (Writing / Language conventions, Reading, Numeracy) • Have the Assessment Rolls showing: • absent, parent withdrawn and exempt students • barcodes for test books used by recently enrolled students and students visiting the school • comments on student illness or behaviour • students who used special provisions, including Braille, large print, black and white, coloured paper

  15. CHECK IN First choose the Year group (cohort). Click on the test you want to Check in There are 7 steps to Check In

  16. CHECK IN Step 1 - Students who did not complete the test Each student is assumed to have completed the test, so the default is Present. Use the pull down menu to select options : • Absent • Parent withdrawn • Exempt (LBOTE, Disability)

  17. CHECK IN Step 1 - Students who did not complete the test Filter by Last name Display all students Roll class sort matches Assessment Roll Ensure ALL absent status correct before pressing

  18. Some schools have students who are exempt from testing on the grounds of:* significant intellectual delay* severe functional disability* being less than 12months in an Australian school and LBOTERefer to the Principals Handbook on pages 8-9 for exemption information Refer to the Test Administration Handbook for definitions on pages 31-33 (Years 3 and 5) or pages 36-38 (Years 7 and 9) Exempt Students

  19. CHECK IN Step 2 – Assign Barcode to recently enrolled or visiting students Recently enrolled or visiting students will use a non-personalised or ‘spare blank’ book for each test in Writing, Language conventions, Reading and Numeracy Use the pull down menu to select the correct barcode for these students, using the information on the Assessment Roll Hint: you can filter by last name or roll class

  20. CHECK IN Step 2 – Assign Barcode to recently enrolled or visiting students Filter by Last name Display all students Roll class sort matches Assess Roll Where to find the barcode? Ensure all barcodes are chosenbefore pressing

  21. CHECK IN Step 3 – Students accessing Special Provisions Click the box to indicate the type of Special Provision accessed by the student: • large print • Braille • black & white photocopy • coloured paper • assistive technology • oral sign support • adjustable furniture • extra time • scribe • reader (numeracy only) • other • support class

  22. CHECK IN Step 3 – Students accessing Special Provisions Filter by Last name Display all students Roll class sort matches Assess Roll Note this instruction Ensure all SpecialProvisions recordedbefore pressing

  23. CHECK IN Step 4 – Students with comments In this screen you are able to enter any comments that may be important when accessing results, such as: • incidents at the school on test day • comments about student’s illness • comments about behaviour

  24. CHECK IN Step 4 – Students with comments Filter by Last name Display all students Roll class sort matches Assessment Roll Ensure all comments enteredbefore pressing

  25. CHECK IN Step 5 – Students with identical names SOAR will identify students in the same Year (cohort) with identical names Reports provided in September for identically named students will have the student’s name and data of birth, to distinguish between them Note the students with identical names and press

  26. CHECK IN Step 6 – Confirming the number of books SOAR will reconcile all students: • enrolled • visiting • absent • parent withdrawn • exempt • using different tests, such as Braille, large print and calculate the number of books to return for processing

  27. CHECK IN Step 6 – Confirming the number of books Does the SOAR count matchyour count of the test books? • The count for participating students: • enrolled students • visiting students • absent/exempt/withdrawn • total papers supplied • The count when returning books: • total papers supplied • visiting students • books to be returned • (includes special print books) Confirm the count by clicking the check box Then press

  28. CHECK IN Step 6 – Books kept at the school Schools are reminded that completely empty tests books for students: • absent • exempt • withdrawn by parents • who have left the school since the personalised tests books were printed • have sanctioned abandonment of a test should be kept at the school and used as a resource

  29. CHECK IN Step 6 – Books to be returned Schools are reminded students who use: • large print • Braille • black & white photocopy • coloured paper copies of the tests must have their personalised test book clipped together with their special print book and returned for transcription and scanning

  30. CHECK IN Step 6 – Books to be returned Schools are reminded that tests books where only one of two tests has been attempted by a student should be returned, so the completed test can be marked Schools are asked to return any torn, damaged or destroyed personalised books used by students in a plastic sleeve clipped together with a non-personalised book

  31. CHECK IN Step 7 – Check in completed Ensure steps 1-6 have been completed accurately Press here to finish Then repeat steps 1-7 for each test

  32. CHECK IN - FAQs I have no students, so what should I do? Should I do Check in every day? What should I do if all my students are exempt? What should I do for the students who have done the ‘catch up’ tests? You do not need to Check in or Check out Some larger schools find it best to Check in every afternoon, other smaller schools prefer to leave all the SOAR work until the last day Click this button on the Check In screen Change those students’ details on the corresponding hardcopy of the Assessment Roll, then change those student’s details in Check in, following Steps 1 to 7, and remember to save at the end

  33. CHECK OUT This screen allows you to: • indicate the number of boxes being returned for processing • assign a return sticker barcode for each A4 box returned • indicate the Post Office where the boxes being returned will be lodged • print and save a copy for your records Check out should be done on Friday, after students have done any ‘catch up’ tests

  34. CHECK OUT For information on organising and returning completed test materials refer to: Test Administration Handbook on page 34 (Years 3 and 5) or page 39 (Years 7 and 9) Principals Handbook on pages 15-16 Click the boxes to show the tests being sent for processing Select the number of A4 boxes being used Click on the barcodes for the return labels Indicate which Post Office Press Save

  35. What must Principals do? Continues next slide

  36. What must Principals do? Complete training

  37. Resources A copy of the SOAR training manual, this PowerPoint presentation and other resources can be found on the EMSAD NAPLAN website https://detwww.det.nsw.edu.au/directorates/schoimpro/EMD/naplan_publications.htmOR http://www.schools.nsw.edu.au/learning/7-12assessments/naplan/independentsch/index.php You can also email any queries to naplan.nsw@det.nsw.edu.au Re-run PowerPoint

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