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. Agenda. WelcomeProject updateQ
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1. Shared Service Center InitiativeBrown BagAugust 25, 2011
2. Agenda Welcome
Project update
Q & A In welcome, ask how many are from each division, what their focus of work is.In welcome, ask how many are from each division, what their focus of work is.
3. Project Changes Program Manager contract terminated
Jeff Bertany now serving as project manager coordinating project team efforts
SSC Director on board as of August 23
Andrew Dunn
Added resources to process mapping and re-engineering
Mary Bankston (.5 FTE)
Natalia Lopez (.5 FTE)
Michelle Agnew (~.5 FTE)
4. Currently in Finance, HR & Payroll Future State Vision in development
What’s in, what’s out?
Organizational model
Staffing model
Major changes
Future state process mapping
Identification of policy and internal controls issues
Financial model
5. Guiding Principles for Future State Is the future state option:
Customer driven (accessible, consistent, and understandable)?
Efficient, effective, and simple?
Aligned with campus tolerance for risk and internal control objectives?
Leveraging technology, either current or planned and, if not, what are the implications of implementing this future state option?
Scalable and sustainable?
6. Guiding Principles for Future State Does the future state option:
Ensure responsiveness to campus customer and business needs (focused on enterprise rather than departments)?
Remove barriers that currently impede operational success?
Ultimately reduce FTE and overall costs through process and workflow improvements?
7. Currently in IT Current state assessment on target for completion by September 30
RFP in progress for an ITIL consultant to assist with assessment and planning
Gathering data on software/hardware in use
Project Charter is in final draft
With IET, developing a collaborative approach for server room and hardware consolidation
Future state vision on target for completion by January 2012
“Go-Live” for IT is late March 2012
8. Systemwide Technology Update Four-year implementation scheduled to begin September 2011
PPS replacement
Human Resources Information System (HRIS)
Time & Attendance
Phased approach for campuses
UC Davis will not participate in Phase I of implementation
UC Davis will participate in systemwide process standardization project
9. SSC Technology Update
10. Town Hall Meeting – September 8 Topics to be discussed
IT Project Team update and timelines
Services included in the SSC (finance, HR, payroll)
SSC organizational model (finance, HR, payroll)
SSC staffing (finance, HR, payroll)
SSC hiring procedures/ timeline (finance, HR, payroll)
SSC space
High level budget framework
Staffing implications & layoffs
Status of systemwide work
11. Recruitment Update – schedule
12. SSC – "Go Live" Goals Phase I – Finance, HR, Payroll
January/February 2012
Phase I – IT
March 2012
13. Upcoming Training and Update Opportunities Manager/Supervisor project updates
Monthly September through December
Managing Staff in Transition
October
Brown Bags
Ongoing
UC Davis Career Navigation Series
Begins in September
14.
Q & A