1 / 28

ID-XX-20XX DR-XXXX FMAG-XXXX Applicant Brief and Kickoff Meeting IDAHO BUREAU OF HOMELAND SECURITY

ID-XX-20XX DR-XXXX FMAG-XXXX Applicant Brief and Kickoff Meeting IDAHO BUREAU OF HOMELAND SECURITY. IDAHO BUREAU OF HOMELAND SECURITY STAFF Director Colonel Brad Richy IDEOC Manager Fred Abt Area Field Officer Dale Nalder Recovery Manager Don Taylor

bella
Download Presentation

ID-XX-20XX DR-XXXX FMAG-XXXX Applicant Brief and Kickoff Meeting IDAHO BUREAU OF HOMELAND SECURITY

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. ID-XX-20XXDR-XXXXFMAG-XXXXApplicant BriefandKickoff MeetingIDAHO BUREAU OF HOMELAND SECURITY

  2. IDAHO BUREAU OF HOMELAND SECURITY STAFF • Director • Colonel Brad Richy • IDEOC Manager • Fred Abt • Area Field Officer • Dale Nalder • Recovery Manager • Don Taylor • Main Phone: (208) 422-3040 Fax: (208) 422-3044 • All E-Mails: XXXXXXXXX@bhs.idaho.gov

  3. Local disaster declaration and specific request for assistance * Designated Agent Contact REQUESTING STATE DISASTER ASSISTANCE *When overwhelmed, local entity requests go to the county. The county declares and, when overwhelmed, requests assistance from the state. When the state is overwhelmed, it will declare and request assistance from the President (FEMA).

  4. DAMAGE ASSESSMENT“Damage Assessment Gateway to Recovery”The handbook and associated forms are available on BHS’s website WWW.BHS.Idaho.gov SELECT: <Response and Recovery>, <Damage Assistance>, <Damage Assessment>

  5. ELIGIBLEAPPLICANTS • State Governments • Local Governments • Indian Tribal Governments • Special Taxing Districts • School Districts • Certain Private Non-Profit Organization (critical infrastructure)

  6. ELIGIBLITY FOR REIMBURSEMENT • Local declaration • State declaration • Request for specific assistance • State review and approval of request • Signed project/mission agreement • 50% state cost share

  7. ELIGIBLE WORK • Emergency Work • Debris Removal (State Only) • Emergency Protective Measures • Fire Fighting Activities (Federal Only) • Cannot be permanent work

  8. ELIGIBLE WORK (cont) • Must be located within a disaster declared county • Must be the legal responsibility of the applicant • Is required as a result of the state declared disaster event

  9. ELIGIBLE WORK (cont) • Must occur during the incident period: • State Declaration ID-XX-XXXX • 15 August – TBD • Federal Declaration FMAG-XXXX • 18 September – 26 September , 2012

  10. ELIGIBLE WORK (cont) • Must be deemed an “extraordinary” and not routine expense • Must be imminent threat /emergency repairs • Must not be the responsibility of a federal agency with authority and responsibility to fund the work

  11. ELIGIBLE WORK (cont) • Damage must have occurred during the event incident period • Must comply with state and local requirements for procurement

  12. REQUIRED DOCUMENTATION • Attendance Sheet • Request of Assistance • State WebEOC • FMAG • Designation of Applicant Agent • W-9

  13. Questions & Answers

  14. BREAK Next:Kick Off Meeting

  15. PROJECT AGREEMENTSMISSION ASSISGNMENTSCounty • No Requests in WebEOC

  16. PROJECT/MISSION ADJUSTMENTS, CHANGES OR AMENDMENTS • Review BHS/applicant accepted PDF on WebEOCmission board • Applicant needs to accept in WebEOC • Utilize WebEOC and project agreement template for change submissions • Identify current items that are to be changed and only address items to be changed • Provide supporting justification

  17. ELIGIBLE COSTS • FORCE ACCOUNT LABOR & FRINGE BENEFITS • Permanent Employees: Overtime only • Temporary Employees: All costs

  18. ELIGIBLE COSTS(cont) • FORCE ACCOUNT EQUIPMENT • Applicant-Owned: The state uses FEMA equipment rates unless applicant established rates are lower • http://www.fema.gov/government/grant/pa/eqrates.shtm

  19. ELIGIBLE COSTS(cont.) • FORCE ACCOUNT MATERIALS & SUPPLIES • Used at applicant’s net cost • CONTRACTED SERVICES • Reasonable and necessary for scope of work • State & local procurement laws apply • Pre-event contracts • Emergency contracts

  20. DONATED SERVICES/MATERIALS • Document similar to all categories • Who • What • When • Where • With what equipment • Potentially worth 50% of value

  21. DOCUMENTATION • BHS Disaster Cost Reimbursement Workbook • Copies (not originals) • FORCE ACCOUNT LABOR • Timecards • Payroll records • Payroll policy (OT pay & compensatory time)

  22. DOCUMENTATION(cont) • FORCE ACCOUNT EQUIPMENT • Equipment logs with operator information (must have matching timecard and payroll record) Needs to have an associated operator, timecard and payroll record to help us match (e.g. Operator and equipment numbers). It is critical to track during the disaster who, where, and with what…

  23. DOCUMENTATION(cont) • RENTED EQUIPMENT • Purchase orders and invoices with equipment detail • Proof of payment Critical to track during the disaster who, where, and with what…

  24. DOCUMENTATION(cont) • CONTRACTED WORK • Purchase orders and invoices • Contracts • Proof of payment

  25. REVIEW OF COST REIMBURSEMENT WORKBOOK • Spreadsheet and supporting information is available on Disk.

  26. CONTRACTOR DEBARMENT VERIFICATION • Verify contractor debarment through https://www.sam.gov • Search entity name and print search results; submit with reimbursement package

  27. RECORD RETENTION Maintain records for three years 3 years after closeout of the disaster and/or after resolution of any audit findings or legal actions OR your local requirement, which ever is longer.

  28. Questions & Answers

More Related