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SPA Workshop 2012

Session 8: Project Design and Proposal Writing. SPA Workshop 2012. Key Components of Project Design & Proposal. Statement of Need/ Defining Project Purpose Writing Goals & Objectives Implementation / Action Plan (with Timeline) Budgeting Planning Monitoring & Evaluation.

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SPA Workshop 2012

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  1. Session 8: Project Design and Proposal Writing SPA Workshop 2012

  2. Key Components of Project Design & Proposal Statement of Need/ Defining Project Purpose Writing Goals & Objectives Implementation / Action Plan (with Timeline) Budgeting Planning Monitoring & Evaluation

  3. Statement of Need/ Defining Project Purpose When defining the Project Purpose and attempting to write the statement of need, it is important for Volunteers to work with the community to identify priority issues they have addressed together. What are some challenges Volunteers face? What tools & materials are available to assist Volunteers determining community needs/priorities? PDM Manual SPA Idea Book PACA

  4. Project Design Tool PDM Session 6, p, 71

  5. Writing Goals & Objectives Goals describe the long-term results the project is designed to achieve. As a result of their small scale, most small grant projects only have one or two goals. Goals: -- restate the vision of the community and approach in terms of what is to be accomplished; -- define the long-term results or changes that the project will bring about; -- be realistic and include an overall time frame.

  6. Writing Goals & Objectives Objectives are similar to goals but are much more specific and focus on the short-term results you need to meet the longer-term goal(s) of the project. For each project goal, you should have at least two or more objectives. Project objectives: -- are short-term results you need to meet the longer-term goal(s) of the project; -- are SMART: Specific, Measurable, Attainable, Realistic, and Time-bound; -- Answer these questions: Who is the target group or individuals expected to change? What action or change is expected? When will the desired action or change be accomplished? How much change is expected?

  7. Determining Beneficiaries/ Indicators It is important to distinguish the difference between Beneficiaries and Participants; Volunteers should keep in mind that these numbers may be different. Purpose is to estimate the scope of the project (# people, things, changes, etc.) Must be accurate and based on realistic assumptions

  8. GOAL Improve literacy for girls in the village Objective 1.1: 15 girls of grade 5 will be able to read 3 books aloud Objective 1.3: 15 girls of grade 5 will be able to present on a book and character that they read about Objective 1.2: By August 2012, the primary school resource center will be stocked with books and educational materials SMART: Specific Measurable Attainable Realistic Time-bound PDM, Session 6, p. 78

  9. Implementation/ Action Plan (Timeline) Creating a timeline for the project includes several different considerations: (1) how to sequence the project tasks so that each one prepares for something that follows; (2) when various tasks can take place over the life of the project implementation; and (3) whospecifically is responsible for each task.

  10. Action Plan/Timeline Example

  11. Budgeting Budgeting is an essential step when mapping out a project. Creating the budget should be a project conducted by both the Volunteer and his/ her Community. Before the community can start implementing the actual project, they must identify all the resources they will need to conduct the project tasks, and then estimate the cost or value of those resources. General categories of resources for small community-based projects Include : - people or human resources equipment materials Supplies transportation.

  12. Budgeting Something to remember about the steps to budgeting….. Based on Action Plan/Timeline --determine in detail what resources/materials are required for each task/activity in the project It is important to research prices to estimate the cost of materials/resources and prepare a budget Determine which resources the community has or can acquire. Ensure that the community contribution reaches at least 25% of the project’s total amount- Please turn to your binder where there is an example of a budget & some guidance for valuing in-kind donations from the community What are some major issues with Budgeting that Volunteers encounter?

  13. Planning Monitoring & Evaluation Monitoring: measuring and recording what happened before, during and after your activity = WHAT HAPPENED Evaluation: determining the causal links between each step of the activity and the results = WHY

  14. Monitoring

  15. Evaluation How well has your project worked?

  16. Group Work

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