RMS-QCS Introduction

1. RMS-QCS Introduction July 2006

2. RMS & QCS Resident Management System (RMS) Program used by Government QA Personnel to support Construction Quality Management and Administration. Quality Control System (QCS) The quality control module of the main RMS program. It is the program to be used by Contractors to interface with the RMS program for both contract administration and quality control requirements.

3. QCS Incorporated Areas • Contract Administration(RFI’s, Contractor/Subcontractor Key Personnel) (Optional = Payrolls, Insurances, etc.). • Finances (Pay Request). • Submittals (Submittal Register/Transmittal Log). • Schedule (Manually entered or Imported via SDEF). NAS Schedules can’t be updated in RMS. • Quality Control (QC Reports, Prep/Initial Phase Inspection Reports, Deficiency Tracking- QA/QC Punch List Items, Features of Work, 3 Phase Inspections, Hazard Analysis, Warranty Items).

4. Activity Is Primary Link WHEN WHERE Start Date Contract Phase Activity Finish Date Construction Area WHAT WHO All these items have value assigned, can withhold payment. Contractor/ Subcontractor Submittals } QC/QA Tests Insurances Installed Property SF1413 Transfer Property Payrolls User Schooling QA/QC Punchlist Item

5. Gov’t Provides Key Information WHEN WHERE Start Date Contract Phase Activity Finish Date Construction Area WHAT WHO HOW Contractor/ Subcontractor Submittals 3 Phase Checks Plans Specs Safety Issues QC/QA Tests Insurances Installed Property SF1413 Transfer Property Rep Deficiencies Payrolls User Schooling Tech Notes QA/QC Punchlist

6. Planning, Scheduling and Control Matrix Basic steps to planning, scheduling and control: 1.Section 01312A – Quality Control System (Part of RMS) (* 01 45 02.00 10) 2.Section 01310A – Project Schedule (* 01 32 01.00 10) 3.Section 01451A – Contractor Quality Control (* 01 45 04.00 10) (* = MasterFormat 2004 references)

7. QCS Main Contract Menus-I Administration Menu Items Optional

8. QCS Main Contract Menus-II Quality Control Menu Items

9. Data Submittal Requirements • Data to be Submitted via QCS Export Files • Payment Requests • Requests for Information • Quality Control Data (QC Reports, 3 Phase Inspection Reports, QC Punch List Items, Warranty Items, Exposure Hours) • Submittal Registers/Transmittal Log • Activity Schedule

10. Import/Export of Data This Menu is used to Import/Export data from/to the Government. Exported data can be sent via Email.

11. Key Items for ContractorsUsing QCS • Pay Activities: • Sum of all pay activities must equal the contract amount. • Ensure that each pay activity is assigned to only one Contract Line Item (CLIN) in your scheduling software. Numbering scheme of CLINS in your scheduling software (Primavera) must match that imported to QCS from RMS (i.e., include leading zero’s 0001).

12. Key Items (Continued) • Pay Activities (Cont’): • See the QCS Manual for important information on the Standard Data Exchange File (SDEF). The SDEF exported from your scheduling program (I.e., Primavera) allows for the activity schedule to be imported to the QCS Program. You essentially have to perform the following to ensure the SDEF will upload to your QCS Program: • (a) Install the P3SDEF.exe utility. This utility is contained in the P3 CD-ROM, or you can obtain from the Primavera website or RMS Website (under P3SDEF link).

13. Key Items (Continued) • Pay Activities (Cont’): • (b) Change the Activity Codes to the required COE format (SDEF). The required format (ten fields) is shown in the QCS User Manual and on the next slide. The Activity Codes format for your project must be changed prior to adding any activities. The Activity Codes in P3 should be able to be changed from the ‘Data’ Menu, by selecting ‘Activity Codes’ submenu. Just change and add activity codes to match the COE required ten fields. • The only known commercial “windows” scheduling software program that can interface directly with QCS is Primavera Project Planner (P3)

14. Act Codes Name Size SDEF Code Field 1 WRKP 3 Workers per Day 2 RESP 4 Responsibility Code 3 AREA 4 Work Area Code 4 MOD 6 Mod/Claim Code 5 BID 6 Bit Item Code 6 PHAS 2 Phase of Work Code 7 CATW 1 Category of Work Code 8 FOW1 10 Feature of work (1 of 3) 9 FOW2 10 Feature of work (2 of 3) 10 FOW3 10 Feature of work (3 of 3) Key Items to Address Pay Activities (Cont’): Required Activity Codes This should be new Activity Codes Structure used on your project after modifying your Activity Codes in Primavera P3.

15. Key Items to Address • Pay Activities (Cont’): • Each pay activity should be assigned to a Definable Feature of Work (DFW). DFW’s can be assigned to pay activities in the QCS Program or in the Scheduling Software Program (if utilizing). If you are importing pay activities from the scheduling software program, but have not entered DFW’s, be sure to uncheck the ‘Features of Work’ import option under the NAS(SDEF) menu option, otherwise all DFW’s assigned in the QCS Program will be erased when Importing from the Scheduling Software using the SDEF.

16. Contractor and Subcontractor Responsibility Codes: • Ensure that each pay activity is assigned to the responsible party (Contractor or subcontractor) performing the work. • If using the SDEF import from scheduling software, ensure that the contractor and subcontractor responsibility codes in your scheduling software package match those used in QCS (The Prime Contractor responsibility code should be ‘PRIM’). • Database Backups: • 1. Always backup your QCS database whenever extensive information is entered (i.e., after entering pay activities). Should backup database at least weekly. Key Items to Address

17. 3 Phase Inspections • In order to utilize the built-in 3 Phase Inspection features of QCS, the Contractor must address the following items: • Enter all Features of Work (Per CQC Plan) • Load all Inspection Checks for each Feature of Work (should be done in the Library) • Prepare Activity Hazard Analysis for each Feature of Work (per EM 385-1-1) (should be done in the Library)

18. QC Requirements • The following QC requirements are tracked by RMS-QCS: • All QC Tests required by the Contract Specifications. • Required User Training. • Installed Property List (i.e., mechanical and electrical equipment installed, etc). • Transfer Property List (i.e., spare parts given to government, keys, etc).

19. Warranty Items The Government will initiate all Warranty Item actions from the RMS system as a result of periodic inspections of the completed facility during the Warranty period of the contract. This information will be exported to QCS for follow-up actions by the Contractor.

20. Submittal Management Submittal Register (Eng Form 4288) will be entered and maintained in QCS. QCS will be used to transmit all submittals via the Transmittal Log (Eng Form 4025). Transmittal Log numbers will be numeric only.

21. Printing of Hard Copies • Hard Copies will still be required to be submitted on all items requiring signature, such as: • QC Reports • Prep/Initial Inspection Reports • Eng Form 93 (Pay Estimate Form) • Transmittal Log (Eng Form 4025)

22. RMS-QCS Website • Both the Program (QCSetup***.exe) and QCS User’s Manual are available at this website, under the Contractor’s web page. • There are NO User ID and Password required for downloads • Address (URL) – • http://www.rmssupport.com/qcs/default.aspx

24. RMS-QCS Questions?