South Carolina CTCC FY- 2005 Regional Grants Planning Workshop

1. South Carolina CTCCFY- 2005 Regional Grants Planning Workshop February 2005

2. Programs in FY05 HSGP • Five programs in single State HSGP • State Homeland Security Program (SHSP) • Law Enforcement Terrorism Prevention Program (LETPP) • Citizen Corps Program (CCP) • Emergency Management Performance Grant (EMPG) • Metropolitan Medical Response System (MMRS)

3. S.C. FY -2005 Funding Summary Available(S/L) State Homeland Security Program ($ 16,925,018) Local 80% $13,540,014 $ 13,540,014 (L) State 20% $ 3,385,004 less M&A 3% $507,751 $ 2,877,253 (S) SHSP TOTAL TO SUB-GRANT $ 16,417,267 L.E. Terrorism Prevention Program ($ 6,154,552) Local 80% $ 4,923,642 $ 4,923,642 (L) State 20% $ 1,230,910 less M&A 3% $184,637 $ 1,046,273(S) LETPP TOTAL TO SUB-GRANT $ 5,969,915 Citizen Corps Program ($ 214,863) Local 84.24% $180,991 $ 180,991 (L) State 15.76% $ 33,872 less M&A $ 6,446 $ 27,426(S) CCP TOTAL TO SUB-GRANT $ 208,417

4. Distribution of Funding • Forty-six Counties and State Agencies (CTCC determined statewide priorities and local allocations, base allocation $50K SHSP/$20K LETPP plus per-capita allocation) • County applications required to meet needs of county as a whole • Regional approach is required because there is not enough funding to meet all individual locality needs or wish lists

5. SHSP Allowable Activities • Homeland security and emergency operations planning activities • Purchase of specialized equipment • Costs related to the design, development, and conduct of CBRNE and cyber security non-ODP sponsored training programs approved by the SAA (SLED) and attendance at ODP-sponsored courses • Design, development, conduct, and evaluation of CBRNE and cyber security exercises • M&A costs associated with implementing the SHSS and managing the SHSP program.

6. Homeland Security Strategic GoalsState of South Carolina Strategic Plan • Detect security threats and prevent terrorist attacks from occurring within South Carolina. • Reduce South Carolina’s vulnerability to terrorism and respond rapidly to suspected terrorist activity. • Minimize the damage andrecover from terrorist attacks that do occur.

7. Summary of Action Goals PREVENT: 1.1 Improve State, Regional and local capabilities to detect terrorist activity, provide early warning, analyze intelligence, share information and conduct joint intervention operations. 1.2 Improve State, Regional and local capabilities to detect and prevent agroterrorism and threats to food safety. 1.3 Design and implement a comprehensive cyber security program that protects the state’s information technology assets. 1.4 Enhance protection of critical infrastructure and key assets.

8. Summary of Action Goals cont. RESPOND: 2.1 Improve communications interoperability, security and redundancy. 2.2 Improve State, Regional and local capabilities to respond to terrorist attacks employing chemical, biological, radiological, nuclear or explosive devices, infectious disease outbreaks, public health threats and other emergencies. 2.3 Improve State, Regional and local capabilities to respond to agroterrorism, foreign animal disease, plant disease, or other disasters that threaten agriculture or food safety.

9. Summary of Action Goals cont. RECOVER: 3.1 Improve State, Regional and local capabilities to recover from terrorist attacks employing chemical, biological, radiological, nuclear or explosive devices, infectious disease outbreaks, public health threats and other emergencies.

10. 2005 National Initiatives • National Incident Management System (NIMS) • HSPD-8: National Preparedness • HSPD-8 Implementation/Preventing and Preparing for Terrorist Attacks Involving IEDs • Achieving Tactical Interoperable Communications • National Response Plan (NRP) • Institutionalizing Awareness Training • Catastrophic Incident Planning • Public Awareness and Citizen Participation

11. National Initiatives cont. • HSPD-8 – “how well” the nation should prepare • National Planning Scenarios (15 Common Scenarios) • Universal Task List • Critical tasks • Target Capabilities List • NRP – “what” needs to be done to manage a major incident • NIMS – “how” to manage a major incident

12. HSPDs 5&8 in Context

13. National Incident Management System (NIMS) • NIMS implementation is being coordinated in S.C. by SCEMD – (POCs Mike Elieff & Mike Russell) • Federal funds should be used to support NIMS implementation at state and local levels • Establish a NIMS baseline – Where are we now? • Establish a timeline and develop a strategy for full NIMS implementation ** In order to receive FFY06 funding from SLED the following must be met and certified by each county.

14. National Incident Management System (NIMS) • Minimum FY05 Compliance requirements for all South Carolina state and local governments (by May 2006) • Become familiar with the NIMS through Awareness Course (Completion of IS 700 – by agency heads, managers, and supervisors http://training.fema.gov/EMIWEB/IS/is700.asp) • Formal adoption of NIMS(suggested by local ordinance, executive order, legislation or resolution) • Incorporating NIMS into all ongoing and new Training and Exercises • Incorporating NIMS into Emergency Operations Plans • Adoption of Statewide Mutual Aid Agreement by all counties and political subdivisions (cities, towns, special purpose districts) • Institutionalizing the use of ICS for all hazards responses

15. TIER IV TIER III TIER II TIER I Tiered response efforts require standardized support equipment and consistent training. Advanced technical support Initial Cause & Origin Hot Zone Evacuation / Rescue Assessment / Mitigation Technical Decon Emergency Decon Initial Zoning Crowd & Traffic near incident Evacuation Public Works Emg. Mgmt. Public Health Patrol Officer EMT Fire Fighter

16. Program Guidance • General guidance applicable to SHSP, LETPP, and CCP in FY05 federal HSGP • Periods of performance: • SHSP, LETPP, CCP / May 1, 2005 -- April 30, 2006 • EMPG / October 1, 2004 -- March 31, 2007 • Pass-through requirements: • SHSP, LETPP: minimum 80% to locals • State can retain local portion of funds if requested in writing and formal MOU developed

17. Program Guidance (cont’d) • Management and Administrative • Local subgrantees can use up to 2.5% of sub-award for allowable local M&A costs • State Homeland Security Strategy goals are to be the guide for all activities conducted in the State • “Homeland security is now considered to be part of the core public safety mission of state and local governments.”

18. Program Guidance (cont’d) • Allowable Operational Activities – LETPP only (State and Local) (Capped at 25% of gross state award) • Overtime costs incurred during periods of Orange Alert • Overtime costs for information, investigative, and intelligence sharing activities specifically related to homeland security. (Anti-terrorism Task Forces, JTTF, Area Maritime Security Committees, and TEW groups) • Hiring of contractors/consultants for participation in information/intelligence sharing groups or intelligence fusion center.

19. Program Guidance (cont’d) • Equipment costs guidance • Web-based Authorized Equipment List (AEL) hosted on Responder Knowledge Base is the only list allowable for HSGP funding • Alignment with Standardized Equipment List (SEL) developed by InterAgency Board (IAB) for Equipment Standardization and InterOperability • Single equipment list for all FY05 HSGP programs • Citizen Corps equipment as line item • 21 allowable categories • Includes all 18 from FY04 + Information Technology + Power Equipment + Inspection & Screening Systems

20. Program Guidance (cont’d) • Construction/Renovation -- Generally Prohibited • Certain activities do not constitute construction and are, therefore, allowed • e.g., improved lighting, fencing, communications antennas (not over 200 feet), closed-circuit television systems, motion detection systems, barriers, doors, gates • Construction prohibited except for minor security enhancement projects < $1M approved by SLGCP Director • e.g., construction/renovation to guard facilities, communications antennas (over 200 feet), efforts that change or expand the footprint of a structure • NEPA compliance

21. Program Guidance (cont’d) • Information technology guidance • Geospatial initiatives -- Geospatial technologies capture, store, analyze, transmit, and/or display location-based information (i.e., information that can be linked to a latitude and longitude) • Extensible Markup Language (XML) requirements – Must use the Global Justice Data Model specifications and guidelines regarding the use of XML for all HSGP awards. • Unallowable Costs Guidance • Construction and renovation • Hiring of sworn public safety officers

22. Equipment http://www1.rkb.mipt.org

23. Equipment (cont’d) View of printed version of FY05 AEL xx

24. Training Guidance • Training costs guidance • Developing/institutionalizing non-ODP courses • No conditional approvals in FY05 • List of allowable Federal courses related to CBRNE terrorism at http://www.ojp.usdoj.gov/odp/training.htm • Attending non-ODP courses related to CBRNE terrorism with state approval • Eligibility of hazmat, search and rescue, medical trauma, and SWAT courses

25. DHS/ODP Domestic Preparedness Consortium Training • Arrangement for Course Delivery In-State • Registration for Consortium on-site classes POC: Steven Batson 803-737-8500 SCEMD sbatson@emd.state.sc.us

26. Exercise Guidance • Exercise program guidance • Exercises must be managed and executed in accordance with HSEEP • Regional exercise participation required • Direct exercise support prioritized to help meet IED exercise requirement and to meet CDC/HRSA grant program requirements • Scenarios used in SHSP and LETPP-funded exercises must be terrorism-related and based on the state’s homeland security strategy and plans

27. State Homeland Security Program Grant • Initiate new and continue previously funded homeland security and emergency operations preparedness efforts • Planning • Equipment • Training • Exercises

28. SHSP • Notable new authorized expenditures: • Planning costs associated with HSPD-8 implementation/adoption • Planning costs associated with NIMS implementation/adoption • Modifying state and local plans to align with NRP coordinating structures, processes, and protocols • Developing/updating resource inventory assets in accordance with typed resource definitions issued by NIMS Integration Center (NIC) • Design state and local geospatial data systems • Development or enhancement of COOP/COG plans • Development or enhancement of existing catastrophic incident response and recovery plans

29. Eligible Categories • Planning • Mutual aid (all entities receiving any grant funded equipment or support must be signatories to Statewide Mutual Aid Agreement) • EOPs and procedures • Terrorism prevention / deterrence plans • Response and recovery plans • Cyber risk mitigation plans • Communications protocols • Family preparedness

30. Eligible Categories • Planning • Vulnerability assessments • COOP/COG plans • Staff / Consultants • Equipment • All 21 categories of CBRNE equipment • ODP, Terrorism, and CBRNE Training • implementation/adoption of NIMS • HSEEP Exercises • M&A (no more than 2.5% of local grant award)

31. Law Enforcement Terrorism Prevention Program (LETPP) • Eligible areas • Planning • Operational Activities • Equipment • Training • Exercises\ • M&A (no more than 2.5% of local grant award)

32. LETPP • Provides funds for same 5 activity areas as FY04: • Information sharing to preempt terrorist attacks • Target hardening to reduce vulnerability • Threat recognition • Intervention activities • Interoperable communications • Contractors/consultants for information/intelligence sharing groups or intelligence fusion centers • Designing/developing state and local geospatial data systems • Costs associated with implementation/adoption of NIMS • Operational costs capped at 25% of gross grant award • M&A (limited to 2.5% of total local grant award)

33. Citizen Corps • Administered in S.C. by SCEMD • Allowable expenditures: • Planning (including evaluation, public education/outreach, and citizen participation in volunteer programs/activities) • Equipment • Training • Exercises • M&A (limited to 2.5% of total local award)

34. EMPG$2,761,710 • Administered in S.C. by SCEMD • Provides support for essential expenses including: • Salaries, benefits, equipment, supplies, maintenance of facilities, and other necessary costs of state and local emergency management departments and agencies • 50% cash or in-kind match requirement • Funds are expected to support: • Emergency Management Organization Program • Homeland Security Assessment and Strategy Integration • NRP/NIMS • Achieving Emergency Management Accreditation Program (EMAP) Standards

35. MMRS$227,592 • Funds will be administered by the City of Columbia for the established MMRS • Allowable expenditures: • Homeland Security Assessment and Strategy Integration • NRP and Planning Scenarios • 8 Capability Focus Areas, including: • Radiological medical and health effects preparedness • Quarantine and isolation preparedness • Pharmaceutical cache management and status reporting

36. 2005 State LETP Grant AllocationsIn Support of County Needs Fusion Center/SCIEX Development $435,600 Orange Alert Overtime Set-Aside $228,042 Regional EOD Enhancements $800,000 Specialized Law Enforcement Training $500,000 Specialized Law Enforcement Exercises $500,000 Allocation for Counties$2,460,000

37. 2005 State SHSP Grant AllocationsIn Support of County Needs Regional and County CART Teams $106,500 Fusion Center/SCIEX Development $224,400 PAL 800 Portable Radios (EMS) $176,460 WMD Operations Level Training (EMS) $364,000 USAR Type I Training/Exercise/Equip $510,000 USAR Type II Training/Exercise/Equip$340,000

38. 2005 State SHSP Grant AllocationsIn Support of County Needs Fire Service NIMS/ICS Training $ 79,500 EOC Enhancements $460,000 COBRA Basic/Advanced $705,000 Response Operations-WebEOC $150,000 WMD Exercise Program $727,368 Part-time Fire Service Planner $ 36,044

39. 2005 State SHSP Grant AllocationsIn Support of County Needs Air Compression/Supply Units $600,000 Rehabilitation Vehicle $300,000 GIS Server for Geospatial Data $360,725 Allocation for Counties $8,325,017

40. HSGP Implementation Schedule • All State and County applications must be received by SAA - SLED in Columbia on or before • Deadline: March 11, 2005 • Staffing, refinement of grants submitted to determine eligibility, and grant award process • March 11- April 29 (approximately) • Grant Performance Period Starts (SHSP, LETPP, CCP) • May 1 (Estimated release of all funds by SAA) Release of funds is contingent upon Federal Grant Award to State!

41. FY05 Critical Issues • NIMS Implementation • Statewide Mutual Aid Agreement Signatory Requirements • Concerns from some local agencies that they were excluded from the process and funding • Need improved reporting of Exercise Notifications, After Action Reports, and application of AAR results in local plans and future exercises • Improved maintenance of training records and equipment inventories locally

42. Grant Implementation • Risk / threat based programming should be considered within County Grants • Requires an active/involved Project Director for each program (SHSP & LETPP) • Applications must represent needs of county as a whole as determined by County Needs Assessment Committee • Insufficient funding for each individual agency • Must include all needs identified by municipalities and disciplines • Must be determined a priority for funding by County Needs Assessment Committee • All activities must support State Homeland Security Strategy • Should further develop regional response strategies

43. SHSP and LETPP Applications • See Sample • Contact Information • Description of Project • Coordination Efforts • Work Plan • Goal/Objective (from Strategy) • Implementation Steps • Jurisdictional Impact • Project Budget(s) • Summary Budget

44. Grant Program SAA Contacts Stan McKinney 803-896-7203 smckinney@sled.sc.gov Lisa Nine 803-896-7021 lnine@sled.sc.gov Chris Simpson 803-896-7243 csimpson@sled.sc.gov Donna Strange 803-896-7089 dstrange@sled.sc.gov Kim Paradeses 803-896-7231 kparadeses@sled.sc.gov Grant Info on SLED Web Page: http://www.sled.state.sc.us(listed under HLS Grants on main menu)

45. James Flowers 803-360-8607 jflowers@sled.sc.gov Planner/Coordinator -- Pee Dee George McKinney 803-360-8611 gmckinney@sled.sc.gov Planner / Coordinator -- Piedmont Jennie Temple 803-360-8595 jtemple@sled.sc.gov Planner / Coordinator -- Low Country Bob Connell 803-360-8619 rconnell@sled.sc.gov Planner / Coordinator -- Midlands CTCC Regional Planners

46. Web Based Resources • SLED Homeland Security www.sled.state.sc.us • DHS Office for Domestic Preparedness www.ojp.usdoj.gov/odp • Responder Knowledge Base (RKB) http://www1.rkb.mipt.org • System Assessment and Validation for Emergency Responders (SAVER) http://saver.tamu.edu • Lessons Learned Information Sharing (LLIS) http://www.llis.dhs.gov

47. Thank You!