Ensuring Data Governance Across the P-20W Spectrum

1. Ensuring Data Governance Across the P-20W Spectrum • Tuesday, October 30, 2012 • Melissa Beard, Data Governance Coordinator, Washington Education Research and Data Center • Michael Taquino, National Strategic Planning & Analysis Research Center (nSPARC) at Mississippi State University

2. Overview Agenda Participant Questions Mississippi’s P-20W Data Governance Washington’s P-20W Data Governance Roundtable Discussions (1 & 2) Group Discussion

3. P-20W Data Governance: • What are Your • Questions?

4. Mississippi’s P-20W • Data Governance

5. Mississippi’s P-20W Data Governance

6. Mississippi’s P-20W Data Governance • Six Building Blocks for SLDS Governance

7. Mississippi’s P-20W Data Governance

9. Washington’s P-20W • Data Governance

10. Washington’s P-20W Data Governance Context • ERDC created as an authorized rep in 2007 to “compile and analyze education data” • Located in Governor’s budget agency (OFM)

11. Washington’s P-20W Data Governance Partners and Governance • Early Learning, Workforce, and OFM are cabinet agencies • K-12 led by separately-elected official • Public community colleges under a Governor-appointed board • Baccalaureates separate and under their own boards • Financial aid in an agency under a council

12. Washington’s P-20W Data Governance Context • ERDC created as an authorized rep in 2007 to “compile and analyze education data” • Located in Governor’s budget agency (OFM) • Early work based on relationships • Focus on linking data so transitions can be studied • Single-sector work left to appropriate agency • Overall goal: Provide data and research so education system can improve • This means we work to share data with a variety of people and organizations

13. Washington’s P-20W Data Governance Data Governance Steps • Created Data Sharing Policy Workgroup • Temporary • Problem-solvers • Decision-makers • State and local representatives • Researched other states – State Support Team • Understood current data sharing policies • Taught people about data governance • Created MOU – “Rules of Engagement”

14. Washington’s P-20W Data Governance Data Governance Steps • Piloted data sharing agreements with requestors • Created data sharing matrix • Finalized data sharing agreement template • ERDC can share de-identified data on behalf of partners • Finalized data governance structure • Creating data request process

15. Washington’s P-20W Data Governance Data Governance Structure

16. Washington’s P-20W Data Governance Link to Data Warehouse • This work parallel to DW planning work • DW project not successful if there was no Data Governance • Stewards and Custodians busy working on getting the data into the DW

17. Washington’s P-20W Data Governance Tips • Assign someone to focus on Data Governance • P-20 DG is separate from sector DG • When someone tells you no, have them show you why • Include the lawyers early but make sure you have specific examples • Create committees of problem-solvers early so they are familiar with each other when a problem arises

18. Roundtable • Discussion 1

19. Roundtable Discussion Roundtable 1: TBD Roundtable 2: TBD Roundtable 3: TBD

20. Roundtable • Discussion 2

21. Roundtable Discussion Roundtable 1: TBD Roundtable 2: TBD Roundtable 3: TBD

22. Group Discussion

23. Contacts & Additional Resources Contact information: Melissa Beard, Melissa.Beard@OFM.WA.GOV Michael Taquino, MTaquino@nsparc.msstate.edu Keith Brown, keith.brown@sst-slds.org For more information on P-20W data governance: P-20W Data Governance Challenge: College and Career Readiness: http://nces.ed.gov/programs/slds/pdf/dgscenario_ccr.pdf P-20W Data Governance: Tips from the States: http://nces.ed.gov/programs/slds/pdf/brief4_P_20W_DG.pdf