Descriptive Cataloging of Monographs --DRAFT--

1. Descriptive Cataloging of Monographs--DRAFT-- 7. Title and Statement of Responsibility Area (Area 1): No Collective Title; Variant Titles Edition Area (Area 2) Unit 6

2. No Collective Title (1.1G2,1.1G3) • 1.1G2. If there is no collective title, either make separate records or catalog as a unit. • LCRI: for books, always catalog as a unit • 1.1G3. Rules for cataloging as a unit • If the titles are on the same source, transcribe them in order • If the titles are on separate title pages, treat the two title pages as one source (title order will depend on layout; if not evident, the decision will be arbitrary) • Separate the titles with spacesemicolonspace • MARC 21: Separate the first title transcribed from the second title with ‡b Unit 6

3. No Collective Title/Same Source Unit 6

4. No Collective Title/Same Source Unit 6

5. No Collective Title/Different Sources • LCRI 1.1G3. Multiple sources—catalog as a single unit. Unit 6

6. No Collective Title/Different SORs • If there is no collective title & the titles have different authors, enter separate title statements in 245 and separate the statements with a period followed by 1 space [1.1G3; LCRI: one space NOT 2 spaces]. Unit 6

7. No Collective Title/Same SOR • Keep in mind that the punctuation is spacesemicolonspace if the author is the same. Unit 6

8. Variant Titles (LCRI 21.30J) • LCRI 21.30J. Section: • “Guidelines for Making Title Added Entries for Permutations Related to the Title Proper” • “Guidelines for Making Title Added Entries for Other Titles Borne by the Item.” • YUL Core: Cataloger Judgment; use the LCRI as a guideline rather than as a requirement • Focus on what might reasonably affect retrieval • If there is an explicit AACR2 rule to make a title added entry, follow the rule • But, use judgment if a justifying note should be made Unit 6

9. Tagging, Indicators, Punctuation • Tagging: distinguish between a title contained by the work being described (740 02) and a variant title (246) • Second indicators. Required by PCC Core; not required by Yale Core (246 3_) • 246 has no end punctuation • For permutations (variant forms supplied by the cataloger), 246 3_ is OK for either PCC or Yale core Unit 6

10. Permutations: Ampersands, Abbreviations (LCRI 21.30J) • Ampersands. Generally a 246 for the written out ampersand is made if it appeares in the first five words 245 00 ‡a Terror & der Krieg gegen ihn : ‡b öffentliche Reflexionen / ‡c Georg Meggle (Hg.). 246 3_ ‡a Terror und der Krieg gegen ihn • It’s usually not necessary to provide access for written out forms of abbreviations 245 10 ‡a Muizenberg & St. James : ‡b photographic impressions / ‡c by Leonard Zeit. 246 3_ ‡a Muizenberg and St. James Unit 6

11. Letters, Initialisms & Spacing • If the letters have separating punctuation (including spaces) and occur in the first five words, make a 246 3_ with no spaces/punctuation • If the letters have no spaces/punctuation, don’t make a 246 3_ with supplied spaces/punctuation Unit 6

12. Permutations: Arabic or Roman Numerals (LCRI 21.30J) • Variant access can sometimes be helpful for numerals, but the written-out forms must be in the language of the title, using the correct grammar • If made, generally limit to first five words • 246s for written out dates are usually not made • Generally a 246 for the arabic form of roman numerals is considered useful Unit 6

13. Permutations: Arabic or Roman Numerals (LCRI 21.30J) Unit 6

14. Permutations: Arabic or Roman Numerals (LCRI 21.30J)

15. Permutations: Errors (LCRI 21.30J) • When there is an error in the title proper, generally make a 246 Unit 6

16. Permutations: Symbols (LCRI 21.30J) • When a symbol is used (whether or not a substitution is inserted), consider making a 246 for the title with the symbol name written out Unit 6

17. Alternative Title • Make a 246 30 for an alternative title Unit 6

18. Statement of Responsibility in Title • If the title begins with a name that would ordinarily be in the SOR, make a 246 3_ for the title without the name Unit 6

19. Introductory Phrase (1.1B1) • Because an introductory phrase is not transcribed as part of the title proper, when the title begins with an introductory phrase, make a 246 1_‡i Title appears on item as: ‡a <Title> for the title with the introductory phrase Unit 6

20. Introductory Phrase • The “Welcome to” introductory phrase is mostly used on websites Unit 6

21. Typical Variant Title Categories • Cover title (246 14) • Parallel title (246 31) • Added Title Page Title (246 15) [occurs most often with reprint editions] • Spine title (246 18) • If you don’t want to memorize or look up the indicators & 246 3_ is too vague, you can also use 246 1_ ‡i Title on spine: ‡a Yogapilates Unit 6

22. Title Contained in the Book Being Described [Analytic Added Entry 740 02] • Accompanying Material has a different title Unit 6

23. Title Contained in the Book Being Described [Analytic Added Entry 740 02] • No collective title Unit 6

24. Title Contained in the Book Being Described [Multiple Sources; Analytic Added Entries] • LCRI 1.1G3. Multiple sources—catalog as a single unit. Unit 6

25. Title Contained in the Book Being Described [Analytic Added Entry 740 02] • No collective title; different authors. Unit 6

26. Title Changes Related to Subsequent Editions of Monographs (LCRI 21.30J) • For changes in title or choice of entry between editions, record the change in a 500 note for the later edition & make an added entry for the heading of the previous edition Unit 6

27. Title Changes Related to Subsequent Editions of Monographs (LCRI 21.30J) • If the earlier edition is title main entry, use 730 0_ not 740 02. Unit 6

28. What’s an Edition? • AACR2 Glossary. For books, “All copies produced from essentially the same type image (whether by direct contact or by photographic or other methods) and issued by the same entity.” • Cataloging decisions: • When to make a new bibliographic record (is it a copy or a different edition?) • When to record an edition statement Unit 6

29. New Record or Copy? • What if the record has no edition statement but your book has First edition? • AACR2 rule for books (2.2B1) does not require transcription of first edition, although common practice is to do so • If your book has “First edition” & the bibliographic record does not, and if the book otherwise matches the description (e.g. same publisher, pagination & date), add your book to the bibliographic record as a copy & don’t transcribe First edition (unless you’re a rare book cataloger) Unit 6

30. New Record or Copy? • What if • the record has no edition statement, • the publication statement is London Jonathan Cape 2007, • your book has the same pagination & size, but also has First North American Edition and publication statement New York Alfred A. Knopf 2007? • Since the book is not issued by the same entity, it’s a different edition & a new record must be made Unit 6

31. New Record or Copy? • What if • the record matches your book’s physical description and publication statement, • the record has no edition statement, • your book has Reprinted 2008 with Corrections • Make a new record; transcribe the reprint statement as the edition statement Unit 6

32. New Record or Copy? • All other elements being (apparently) the same, what if there is no edition statement on the bibliographic record, the publication area has Paris Flammarion c2007 and your book too has Paris Flammarion c2007 but your book also has: • 2e édition 2008? • Probably a printing; don’t make a separate record • 2e édition revue 2008? • Make a separate bib record and transcribe as an edition statement Unit 6

33. New Edition or Copy: Policies • Local policy: http://www.library.yale.edu/cataloging/Orbis2Manual/addedcopyscope.htm • OCLC Policy: http://www.oclc.org/bibformats/en/input/default.shtm • Also helpful: LCRI 1.0 Edition or Copy of a Monograph Unit 6

34. Edition Area (Area 2): Sources • For books, the prescribed source for the edition statement is the title page (or the title page substitute), other preliminaries, and the colophon. • “Other preliminaries”: verso t.p., any pages preceding the t.p., and the cover [AACR2 Glossary] • LCRI for Preliminaries: “"Cover" in the list of sources means pages 1, 2, 3, and 4 of the cover, both flaps of the cover, and the spine.” Unit 6

35. What’s a Colophon? • Colophon. From the LCRI of the glossary term • “a statement appearing at the end of the printed matter of a book, i.e., at the foot of the last page or on another leaf at the end of the book. Books with paper covers may carry a colophon on the recto or verso of the back cover. The colophon gives information about its printing; it may also give the book's author and title. In a few cases the colophon may give information about the publishing of the book instead of, or in addition to, information about printing.” Unit 6

36. Edition (Abbreviations) • Unlike the title and statement of responsibility, some words in the edition statement are not transcribed as found • Any term listed in Appendix B. must be abbreviated in the form found in the appendix • LCRI B. 5. If a term is abbreviated on the book, substitute it with the abbreviation in Appendix B if there is a difference • Transcribe any word not listed in Appendix B as it appears on the book, abbreviate only if it appears that way on the book; capitalize words according to the rules for the language Unit 6

37. Examples (Required Abbreviations) • Rev. and updated 10th anniversary ed. • Fully rev. and corr. ed. • Corr. print. of the 1st ed. • Abridged 8th ed. • 1st pbk. ed. with corr. • 2. ed. corr. y aum. • Nouv. éd. mise à jour et augm. • 6., neubearbeitete und erw. Aufl. • Originalausg. <see AACR2 B7A> Unit 6

38. Numerals in the Edition Statement • Edition numbers are generally ordinal numbers: first edition, second edition, etc. • Follow the LCRI for AACR2 C8. (Ordinal Numbers) for recording ordinal numbers in 250; per the LCRI use ANY of the following: • Abbreviation used on the book • The abbreviation used by the particular language (some examples are given in AACR2 C8) • Abbreviations in the form 1., 2., 3., etc. Unit 6

39. Examples (Numerals) • 2d. ed. • 2nd rev. and expanded ed. • 2. éd, rev., corr. et augm. <French> • 2e éd. rev. et augm. <French> • 2ème éd. corr. <French> • 2a. ed., rev., ampliada e aum. <Portuguese> • 2. vollständig neu übersetzte Aufl. <German> Unit 6

40. Edition (Punctuation and MARC) • Enter the edition statement in field 250 ‡a • Both indicators are blank • 250 ‡b is the Remainder of edition statement subfield • Record in 250 ‡b a statement of responsibility that applies solely to the edition • Precede ‡b with space slash space • Always end the edition statement with a period—even if it means double punctuation Unit 6

41. Some Examples (Tagging & Punctuation) • 250 __ ‡a 2nd ed., repr. with revisions. • 250 __ ‡a iMovie 2 ed. for Macintosh. • 250 __ ‡a 3rd ed. / rev. by E.C. Ozelton. • 250 __ ‡a Rev. ed. / ‡b revised by John T. Moore. • 250 __ ‡a Rev. and corr. ed. / ‡b with assistance of Peter Renz. • 250 __ ‡a 11th ed / ‡b James N. Butcher, Susan Mineka, Jill M. Hooley. Unit 6

42. Second Revised Edition On book: Second EditionRevised and Expanded 2008 English Language? Yes: rev. ed. No:and expanded Abbreviations in Appendix B? Unit 6

43. Second Revised Edition Abbreviationfor Second in C8? Yes:2nd Also OK250 ‡a 2. rev. and expanded ed. 250 ‡a 2d rev. and expanded ed. 250 ‡a 2nd rev. andexpanded ed. Unit 6

44. Primera edición On book: Primera edición Language? Spanish Abbreviation for edición in Appendix B? Yes:ed. Unit 6

45. Second Edition Abbreviationfor primera in C8? No Also OK: 250 __ ‡a 1a ed. 250 __ ‡a 1ra ed. 250 __ ‡a 1. ed. Unit 6

46. Edition Statement: Specific Rules • Compare: • 1.2B1. “Transcribe the edition statement as found on the item. Use abbreviations as instructed in appendix B and numerals as instructed inappendix C.” [General rule] • 2.2B1. “Transcribe a statement relating to an edition of a work that contains differences from other editions of that work, or to a named reissue of a work, as instructed in 1.2B.” [Specific Rule for Books] Unit 6

47. Is it an Edition Statement? • 1.2B3/2.2B2. If you see a statement on the book with terms such as edition, issue, or version (or the equivalent in other languages), generally consider it to be an edition statement 250 __ ‡a Version 2.0. <note period!> 250 __ ‡a 1978-2008 30th anniversary special ed. 250 __ ‡a Modern Library ed., 1st ed. 250 __ ‡a 1st Mariner Books ed. 250 __ ‡a Five star special ed. 250 __ ‡a World's classics ed., New ed., rev., reset, and illustrated. Unit 6

48. On the Other Hand-- • Reference to special issues and editions--usually of serials-- are generally recorded in notes: • 500 __ ‡a "First published as a special issue of The Journal of the Royal Anthropological Institute.“ • 500 __ ‡a "Special edition of Studies in Puritan American spirituality." • 500 __ ‡a "This special edition of The adoption of the Fourteenth Amendment has been privately printed for the members of the Library of American Freedoms.“ • Ignore statements in ISBN qualifiers printed in the book Unit 6

49. Examples of Notes Where “Edition” Does Not Appear in the Statement • 500 __ ‡a "Reprint with supplements, additions and corrections.“ • 500 __ ‡a ‡a "Updated with a new epilogue"--Cover. • 500 __ ‡a "Revised and updated with new exercises"--Cover. • 500 __ ‡a "Reprinted with corrections"--T.p. verso. • 500 __ ‡a "Reprinted with corrections and issued as an abridged paperback, 2006"--T.p. verso. Unit 6

50. Edition Statement Without “Edition” • LCRI 2.2B1 gives additional examples of edition statements that do not include “edition” 2e tirage rev. et corr. Repr. Mar. 1933 with corrections • Some additional examples in LC cataloging: 250 __ ‡a Obra rev., corr. e ampliada. 250 __ ‡a Reprinted with corrections. <should be Repr.> 250 __ ‡a Reprint, with the text rev. and corr. 250 __ ‡a Expanded reprint with a supplement on 'The Hieronymus Bosch research since 1985' / ‡b foreword by A.M. Koldeweij. Unit 6