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NIMAC Watchlist Pilot Project: Expediting Files You Need

NIMAC Watchlist Pilot Project: Expediting Files You Need. May 2018. What We’ll Cover. What is the Watchlist? How does the NIMAC get files? Types of materials in the NIMAC The Pilot Project A brief Watchlist demo Questions?. What is the Watchlist?.

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NIMAC Watchlist Pilot Project: Expediting Files You Need

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  1. NIMAC Watchlist Pilot Project: Expediting Files You Need May 2018

  2. What We’ll Cover. . . • What is the Watchlist? • How does the NIMAC get files? • Types of materials in the NIMAC • The Pilot Project • A brief Watchlist demo • Questions?

  3. What is the Watchlist? • The Watchlist is an optional feature in the NIMAC for Authorized Users. • If a title you need is not yet available in the NIMAC, you can add the ISBN to your Watchlist. • The system will then automatically email you when the file is available in the NIMAC.

  4. More About the Watchlist • The Watchlist itself is only a notification mechanism. • The Watchlist is not a mechanism to *require* NIMAS from a publisher. • The Watchlist does not contact the publisher. • However, NIMAC staff can reach out to publishers on behalf of users who need Watchlist items.

  5. How does the NIMAC get files? • The only mechanism to *require* NIMAS from a publisher is by including NIMAS language in the print book adoption contract or purchase agreement. • Publishers are not required to provide files if this language was not included at the point of purchasing the books. • NIMAS should always be required in your print book contracts.

  6. Sample NIMAS Contract Language By agreeing to deliver the materials marked with "NIMAS" on this contract or purchase order, the publisher agrees to prepare and submit, on or before ___/___/_____ a NIMAS file set to the NIMAC that complies with the terms and procedures set forth by the National Instructional Materials Access Center (NIMAC), (IDEA Title I, Part D, sec. 674(e)). The publisher also agrees to mark up materials eligible for NIMAS submission that contain mathematical and scientific instructional content by using the MathML3 (refer to latest applicable version) module of the DAISY/NIMAS Structure Guidelines as posted and maintained at the DAISY Consortium web site. Should the vendor be a distributor of the materials and not the publisher, the distributor agrees to notify the publisher immediately of its obligation to submit NIMAS filesets of the purchased products to the NIMAC. The files will be used for the production of alternate formats as permitted under the law for students with print disabilities (IDEA Title I, Part B, sec. 612(a)). For additional information about NIMAS, please refer to http://aem.cast.org. For additional information about the NIMAC, please refer to http://nimac.us. This is page __ of __ of this contract or purchase order. http://aem.cast.org/policies/local-purchase-order-contract-language.html#.Ws5U_YjwaUk

  7. Was the book I need required in NIMAS at the point of adoption? • Unless you work directly with the textbook ordering for your state and/or district, there is a good chance that you have no way of knowing if NIMAS language was included in the print book adoption contract or purchase agreement.

  8. NIMAC and Adoptions • The NIMAC has no involvement in the procurement processes of any state or district. • We receive no information from publishers or customers regarding NIMAS obligations. • Because we do not know which titles are required in a contract, NIMAC would rather follow up with the publisher if a needed title has not yet been received.

  9. What does the NIMAC receive? • The NIMAC receives textbooks and related printed core materials published primarily for use in K-12 education and required for use by students in the classroom by a state or district.

  10. Publishers and Files • The NIMAC works with over 140 publishers • We currently have over 49,000 files. • However, not all materials used in K-12 are received by the NIMAC.

  11. Materials we receive. . . • K-12 print textbooks • Student workbooks • Supplementary readers published as reading curricula by K-12 publishers • Some other ancillary materials used directly by students

  12. NIMAS-exempt materials • Teacher’s editions • College textbooks • Trade books • Pre-NIMAS titles (published before 2007) • Online and other digital-only materials • Standardized/achievement tests • Test prep materials from trade publishers

  13. How the Watchlist can Help! • In some cases, it is easy to tell that material is outside scope for NIMAS. • However, in other cases, you may not always know if it’s within scope--or if it is, whether NIMAS language was in the adoption contract. • Adding the ISBN to your Watchlist allows NIMAC to research the title for you to find out.

  14. NIMAC Watchlist Pilot Project • The Watchlist itself is not a new feature of the system. • However, NIMAC v3 has a new report option that allows NIMAC to see what ISBNs are included on a Watchlist and are needed. • This gives us the opportunity to research these needed titles for you, and expedite the files once they are received.

  15. Requesting Files • In cases where the ISBN is within scope for NIMAS, we can: • Request that publishers expedite the file if it is already in production • Request NIMAS if the ISBN is not already being produced and/or was not requested in NIMAS at the point of adoption • Some publishers will provide NIMAS upon request if the book could have been requested, and is still in print.

  16. NIMAS Production Timelines • Caveat: If the publisher will produce NIMAS, the turnaround time can vary widely. • We may be able to get a NIMAS file in a week, or it may take several weeks. • But we would much rather try to obtain a file than to have the need go unmet.

  17. Exempt Materials • In cases where the ISBN is NIMAS-exempt, we may be able to: • Provide information on accessible formats available from other sources • Louis Plus Search • Direct you to help directly from the publisher (e.g., higher education publishers). • Help you locate a classroom compatible alternative

  18. The Takeaway • We want to help you get the files you need. • If you need a K-12 educational title that is not found in the NIMAC, please add the ISBN to your Watchlist. • We will research the title and let you know if we can obtain or expedite NIMAS for it.

  19. Watchlist Pointers • Be sure you are entering the textbook-only ISBN for the student edition. • NIMAC can often obtain NIMAS for K-12 textbooks published after 2007 and which are still in print. • We can’t obtain NIMAS for trade books, pre-NIMAS titles, or textbooks published primarily for use in college courses.

  20. More Watchlist Pointers • Use the Watchlist with discretion – only for items for which you have an immediate need. • Please do not use the Watchlist to track an entire adoption • Please do not use the Watchlist to make blanket NIMAS requests for older titles in your textbook inventory.

  21. Watchlist Demo • Now, let’s log into the NIMAC system for a quick demo!

  22. Any Questions? • For any questions about how to use NIMAC or the status of files in the NIMAC system please contact us for assistance: nimac@aph.org 877-526-4622

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