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Integrated Email / Calendar (IE&C) Discovery Project Overview & Update

Integrated Email / Calendar (IE&C) Discovery Project Overview & Update. April 18, 2007. Welcome!. Agenda Project Overview Activities To Date Next Steps Selection Process Feedback / Q & A. Project Overview. Purpose / Objective

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Integrated Email / Calendar (IE&C) Discovery Project Overview & Update

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  1. Integrated Email / Calendar (IE&C)Discovery Project Overview & Update April 18, 2007

  2. Welcome! Agenda • Project Overview • Activities To Date • Next Steps • Selection Process • Feedback / Q & A IT Services IEC Discovery Project

  3. Project Overview • Purpose / Objective • FY 2007: Recommend an integrated email/calendar solution, with accompanying business model, to SGG • FY 2008: Provide a centrally offered solution for integrated email/ calendar that enhances collaboration and productivity among users, and which serves as the foundation for future collaboration capabilities • Scope • Included: messaging, scheduling and contact list management • Excluded: document management and additional collaboration tools • Note: Document management identified as essential need on campus. Will be treated as separate project but considered in IE&C evaluation indirectly (via assessment of vendor strategic roadmap and solution interoperability) IT Services IEC Discovery Project

  4. Project Overview Timeline June 12: proposal for SGG Summer 2007: further fleshing out service and support model FY 2008: implementation (if proposal approved) Challenges Diverse platforms: mix of PC, Mac, Linux; proliferation of client tools Aggressive timeframe: need to be efficient without sacrificing quality Building buy-in: cannot mandate change on campus April 17, 2007 IT Services IEC Discovery Project page 3

  5. Activities To Date • Information & Requirement Gathering • Meetings with ~35 Business Units, Departments & Schools • Held cross campus “focus group” session • Faculty Senate Subcommittee (C-ACIS) • Formation of Selection Team • Analyst input • Peer school input • RFP Distribution (Eight vendors) • RFP Review • Pilot Series Preparation IT Services IEC Discovery Project

  6. Activities To Date: List of Vendors On-Site Microsoft Exchange Oracle Collaboration Suite Zimbra Mirapoint Postpath Scalix ASP (Hosted) Microsoft Windows Live Google April 17, 2007 IT Services IEC Discovery Project page 5

  7. Next Steps • Narrow down the field to top candidate solutions • Conduct Usability Tests with top candidate solutions • Identify Business & Operational Support Model • Subsequent demos and/or Advanced Pilots • Selection Process • 16 Roll up factors • Summary Analysis (Pilots, Analysts, IT Services, Peer inst., etc.) • Selection Team Council • Campus Readiness • Draft Proposal for SGG (June 12th) IT Services IEC Discovery Project

  8. Functional completeness Usability Special/Unique features Interoperability and standards support Integration across vendor’s modules Scalability 3rd party and developer support for the platform Supportability at Stanford Vendor support for the product Vendor Strategy & Roadmap Vendor viability Market penetration/adoption Cultural compatibility Privacy and Security Cost Exit ability/lock-in Selection Process: Scoring Factors

  9. Q & A, Feedback, Concerns etc. IT Services IEC Discovery Project

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