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Institutional Repositories @ OhioLINK

Institutional Repositories @ OhioLINK. Charly Bauer. What Is an Institutional Repository?. “…digital collections capturing and preserving the intellectual output of a single or multi-university community” (Raym Crow, SPARC) Single = DSpace @ MIT Multi = eScholarship @ CDL.

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Institutional Repositories @ OhioLINK

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  1. Institutional Repositories @ OhioLINK Charly Bauer Institutional Repositories @ OhioLINK

  2. What Is an Institutional Repository? • “…digital collections capturing and preserving the intellectual output of a single or multi-university community” (Raym Crow, SPARC) • Single = DSpace @ MIT • Multi = eScholarship @ CDL Institutional Repositories @ OhioLINK

  3. Content in an Institutional Repository? • Journals, working papers, ‘Grey literature’ (reports, theses, conference proceedings, technical specifications and standards, bibliographies, technical and commercial documentation, and official documents not published commercially) • Learning materials (lecture notes, simulations, visualizations, videos, etc.) Institutional Repositories @ OhioLINK

  4. Why Institutional Repositories? • New publishing paradigm (SPARC) • Institutional visibility and prestige (SPARC) • Preserve and provide access to unpublished materials and collections, e.g. our job (common sense) Institutional Repositories @ OhioLINK

  5. Implementation Options • Distributed • Each faculty member uses software and interacts directly w/ repository • Semi-distributed • Representative at institutional sub-unit such as centers & departments interacts w/ repository • Mixed – institutional choice Institutional Repositories @ OhioLINK

  6. Institutional Sub-Units • Ohio University • Voinovich Center for Leadership & Public Affairs • Ohio Small Business Development Center • Institute for Local Government Administration and Rural Development • Case Western Reserve University • The Online Ethics Center for Engineering & Science • Center for Computational Genomics • Center for Medical Mycology • Any college or department within the institution Institutional Repositories @ OhioLINK

  7. Requirements • Support Institutional branding -Logos, institutional names, etc • Disclose metadata to federations via Open Archives Initiative (OAI) • Simple for end users • Supports hierarchical administration -Institution creates accounts, supports users Institutional Repositories @ OhioLINK

  8. OhioLINK Hosted Data • OhioLINK hosts institutional data now • DMC • ETD • E-books • EAD, Institutional repositories, other programs will increase institutional data • Broadly, this discussion is about institutional data @ OhioLINK Institutional Repositories @ OhioLINK

  9. Institutional View RequiredWithin Other Views Search/Browse Search/Browse Search/Browse Search/Browse Search/Browse Search/Browse Institutional Repositories @ OhioLINK

  10. Assumptions • The OhioLINK IR technology execution will be a ‘multi-institutional community’ • The OhioLINK IR will be inter-related set of discrete IR’s of single institutions, presented as either multi or single institution collections • Works like Yahoo Shopping. A mall of individual stores. (demo?) Institutional Repositories @ OhioLINK

  11. Implementation Recommendation • Begin with semi-distributed implementation model. • The model of E-Scholarship, DSpace • Provides first level certification of content (not quite peer-review, but good…) • Assumes each library plays major role in promoting, educating, supporting campus units • Does not preclude future use of distributed model • Faster to production Institutional Repositories @ OhioLINK

  12. Software Recommendation • Documentum5 (DAM5) as IR software platform • Corporate support, training, evolution • Cost to OhioLINK. Minimal upgrade costs. ($TBD) • Cost to Institutions: NONE • Media Format Independent (text, image, video) • Native XML support. Powerful Text capabilities. • Familiarity • Powerful SDK, can create OAI disclosure service ++ • Open back-end (Oracle/SQL Server, etc.) • accommodates multiple implementation options if we change Institutional Repositories @ OhioLINK

  13. Software Recommendation • DAM5 provides • Submission services • Repository services • Workflow • Authentication, Authorization Institutional Repositories @ OhioLINK

  14. OhioLINK Resource Needs for Statewide IR Implementation • Incremental hardware, software modules, upgrades and maintenance • From 2.5 to 3.0 Engineers to handle increased machine activity, hardware, software and data maintenance, etc. • +1 software developer to build interfaces and continue system development • +1 support/liaison staff to promote, implement, support institutions Institutional Repositories @ OhioLINK

  15. Important Marketing Decision – How to position? • One stop shopping: Journals & Papers, Learning Objects, Managed Collections, etc… • Discrete Programs: • E-print/E-scholarship • Learning Objects • Other… Institutional Repositories @ OhioLINK

  16. Action Items • Finish upgrade to Documentum 3.0 • Staff Demo DAM5 • Get Consensus for IR implementation model • Determine how to fund staffing requirements • Upgrade to DAM5 for DMC • Build prototype of IR system • Test prototype on ETD • Identify beta-test communities Institutional Repositories @ OhioLINK

  17. Institutional Repositories @ OhioLINK

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