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Institutional Repositories. Campus Computing 2003 Peter Binkley 24 June 2003. Institutional Repository.
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Institutional Repositories Campus Computing 2003 Peter Binkley 24 June 2003
Institutional Repository • “... a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” (Clifford Lynch)
Elements • A submission mechanism; • A long-term storage system; • A management policy with regard to submission of documents and their preservation; • An open machine interface, that enables third parties to collect data from the archive (van de Sompel)
Contents • Published record of university's research • Unpublished research data • Record of university's teaching • E-Theses • Archives of university's activities • Digitization projects
Requirements (1) • Hardware • Software • Policies • Buy-in
Requirements (2) • Administration support • Faculty participation • Long-term commitment • Maintenance • Migration
Whose Job? • “... a collaboration among librarians, information technologists, archives and records managers, faculty, and university administrators and policymakers.” (Clifford Lynch)
Lynch’s Warnings • Repositories as tools for institutional control • Repositories simply as alternatives to traditional publishing • Inadequate institutional commitment
Federation • Part of network of repositories: institutional and disciplinary • Interoperability based on standards (web services; Dublin Core metadata; OAI metadata harvesting protocol) • “Keep the stuff, share the metadata”
arXiv: A discipline-based Repository • http://www.arxiv.org: archive for physics, mathematics, non-linear science and computer science • Characteristics: • Pre-print • Self-archiving • Subject-specific • Simple interface
Roles • Repositories are data providers • Mount the content, expose the metadata • Others can be service providers • Harvest the metadata, build added-value services
Who are the data providers? • 99 repositories • Digital Library Federation evaluation • E-Journal publishers
Who are the service providers? • OAIster: University of Michigan • Arc: Old Dominion University
What is DSpace? • Joint project of MIT and HP • Open-source digital repository application • Widely adopted • http://www.dspace.org
Structures • Items: files or groups of files comprising “archival atoms”, controlled by metadata • Collections: groups of related items, with submission policies • Communities: groups of users, with permissions structures, and a portal
Items • File formats have levels of preservation service: • 0: format not known: bitstream • 1: forming guidance: bitstream, migration if possible • 2: supported: bitstream, migration expected • Persistent names (CNRI handles)
Collections • Submission policies: • User provides baseline metadata • Approval process: reviewers, approvers, metadata editors
So … • The technology is reaching maturity • The policy issues are clear • The benefits are significant • Shall we … ?
Institutional Repositories • Email: peter.binkley@ualberta.ca • Slides available at • http://www.ualberta.ca/~pbinkley