Administrative Information

1. Administrative Information • Daily schedule • Restroom locations • Breaks and lunch • Emergency exit routes • Dining facilities • Pagers/cell phones • Telephone messages • Course completion requirements • Course Evaluation

2. Student Introductions Introduce yourself by providing: • Your name and departments or agencies. • Your roles in COOP management. • Your experience as training instructors.

3. Course Purposes • To acquaint you with the COOP planning guidance and program management. • To provide you with the skills necessary to train this course.

4. Course Objectives • Define continuity of operations. • Explain the benefits of developing a viable COOP plan. • Identify elements of a viable COOP capability. • Identify processes, resources, and tasks necessary to implement and manage a successful COOP program. • Teach this course to others.

5. Course Agenda

6. Course Materials • The Student Manual is the students’ main • reference for the course. It includes: • All course content. • Activities. • Job aids.

7. What is continuity of operations? What Is Continuity of Operations?

8. Benefits of COOP Planning • Benefits of COOP planning: • Good business practice. • Enables agencies to continue essential functions. • Part of the fundamental mission of all agencies.

9. The Legal Basis for COOP • Continuity of Operations: • Is a Federal governmentwide initiative. • Has its legal basis in PDD-67. • Ensures performance of essential functions under a broad range of circumstances.

10. The Legal Basis for Continuity of Operations • PDD-67: • Was issued in October 1998. • Applied to all Federal departments and agencies. • Assigned FEMA as lead agency. • Recognized emerging threats.

11. Executive Order 12656 • Executive Order 12656 required department/agency heads to provide for: • Succession to office and emergency delegations of authority. • Safekeeping of essential resources, facilities, and records. • Establishment of emergency operating capabilities.

12. Requirements for COOP Planning • COOP plans must: • Be effective with and without warning. • Take an all-hazard approach. • Include alternate facilities. • Have essential functions operational within 12 hours of activation. • Be able to sustain operations for 30 days.

13. Federal Preparedness Circular-65 • COOP Authorities and Guidance: • FPC-65: Federal Executive Branch COOP

14. National Continuity PolicyMay 2007 • NATIONAL SECURITY PRESIDENTIAL DIRECTIVE/ NSPD 51 • HOMELAND SECURITY PRESIDENTIAL DIRECTIVE/ HSPD-20 • establishes "National Essential Functions," prescribes continuity requirements for all executive departments and agencies, and provides guidance for State, local, territorial, and tribal governments, and private sector organizations

15. National Continuity Policy • (h) "National Essential Functions," or "NEFs," means that subset of Government Functions that are necessary to lead and sustain the Nation during a catastrophic emergency and that, therefore, must be supported through COOP and COG capabilities; and • (i) "Primary Mission Essential Functions," or "PMEFs," means those Government Functions that must be performed in order to support or implement the performance of NEFs before, during, and in the aftermath of an emergency.

16. National Continuity Policy • adequate warning of potential emergencies that could pose a significant risk to the homeland might not be available, and therefore all continuity planning shall be based on the assumption that no such warning will be received.

17. National Continuity Policy • (9) Recognizing that each branch of the Federal Government is responsible for its own continuity programs, an official designated by the Chief of Staff to the President shall ensure that the Executivebranch's COOP and COG policies in support of ECG efforts are appropriately coordinated with those of the LegislativeandJudicial branches in order to ensure interoperability and allocate national assets efficiently to maintain a functioning Federal Government.

18. National Continuity Policy • (10) Federal Government COOP, COG, and ECG plans and operations shall be appropriately integrated with the emergency plans and capabilities of State, local, territorial, and tribal governments, and private sector owners and operators of critical infrastructure, as appropriate, in order to promote interoperability and to prevent redundancies and conflicting lines of authority. The Secretary of Homeland Security shall coordinate the integration of Federal continuity plans and operations with State, local, territorial, and tribal governments, and private sector owners and operators of critical infrastructure, as appropriate, in order to provide for the delivery of essential services during an emergency.

19. National Continuity Policy • All discussed in depth in the 110 page • National Continuity Policy Implementation Plan • August 2007

20. Elements of a Viable COOP Capability • Plans and Procedures • Essential functions • Vital records • Orders of succession • Delegations of authority • Alternate facilities • Interoperable communications • Human capital • Test, training, and exercises • Devolution • Reconstitution

21. FEMA’s Role in Continuity of Operations • Lead agent for COOP planning in the Federal Executive Branch. • Responsible for issuing guidance to promote understanding of and compliance with Federal mandates and requirements. • State and local governments designate their own lead agents for COOP planning. Each agency develops its own COOP plan.

22. What COOP is Not • COOP is not the same as: • Occupant Emergency Plans (OEPs). • Continuity of Government Plans (COGs).

23. Objectives of COOP Planning • Ensure continued performance of essential functions and operations. • Reduce loss of life. • Minimize damage and losses. • Ensure successful succession.

24. Objectives of COOP Planning • Reduce or mitigate disruptions. • Ensure the provision of alternate facilities. • Protect agency assets.

25. Objectives of COOP Planning • Achieve a timely and orderly recovery from COOP operations. • Achieve an efficient reconstitution. • Maintain a test, training, and exercise program to support implementation and validation of COOP plans.

26. Activity: Benefits of COOP Planning • Work in your table groups. • Imagine your building has just burned down. • Answer the questions. • Select a spokesperson for the group. • Participate in a class discussion. • You will have 10 minutes to complete this activity.

27. How many of you are COOP Program Managers? COOP Program Manager Responsibilities

28. COOP Program Manager Responsibilities • The COOP Program Manager: • Serves as the agency’s COOP coordinator. • Is responsible for all activities that enable the agency to perform essential functions in any situation that would otherwise disrupt normal operations. • Chairs the department’s or agency’s internal COOP Working Group (CWG).

29. COOP Program Manager Responsibilities • Critical COOP Program Manager skills: • Business management • Interpersonal • Communication • Facilitation

30. Summary and Transition • This unit: • Introduced and defined COOP. • Described responsibilities of key personnel. • Next unit: • Identifying and Prioritizing Essential Functions (Unit 2)

31. Summary and Transition • Questions?