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Administrative Information

Access important administrative information and forms for new employees related to leave, time entry, travel, and expenditures. Fill out necessary paperwork and find resources to ensure a smooth onboarding process.

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Administrative Information

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  1. Administrative Information •  New Employee Forms •  Leave •  Time Entry •  Time Activity • Travel • Expenditures

  2. New Employee Forms • W-4 • Work Schedule Request • Direct Deposit Form • PERS and OSGP Forms • Insurance Forms • Union Membership http://www.dhs.state.or.us/admin/payroll/new_employee.htm

  3. Leave • Request for Leave Form • Leave Codes

  4. Request for Leave Form http://dhsforms.hr.state.or.us/Forms/Served/DE0046.pdf

  5. Leave Codes • RG – Regular • VA – Vacation • SL – Sick Leave • PB – Personal Business Leave • GL – Governor’s Leave • CTS – Comp Time Earned • CTL – Comp Time Leave • Additional Codes http://www.dhs.state.or.us/admin/payroll/publications/OSHleavecodes.pdf

  6. Time Entry • Daily Time Capture Guide • Entry Screen

  7. Daily Time Capture Guide (Time Entry) http://www.dhs.state.or.us/admin/payroll/ publications/TimeCapture.pdf

  8. Time Capture Screen

  9. Time Activity • Entry Screen • Report • Codes

  10. Entry Screen S:\timeactivity.mdb

  11. Time Activity Report

  12. Codes Definition of codes to use for Time Activity Entry can be found in: I:/Procedures & Rule Interpretations/ Procedures/2007-Program Activities& Codes

  13. Travel • Resources • Forms • Reimbursement

  14. Travel Resources http://www.oregon.gov/DAS/SCD/SARS/ policies/oam/40.10.00.PO.pdf • CONUS Per diem Rates • Authorization Form for use of Private Vehicle http://www.dhs.state.or.us/admin/travel/index.htm

  15. Travel Forms • OOS Travel Authorization Form • OOS Justification Form • Request to Use Personal Vehicle I:/Procedures & Rule Interpretations/ Procedures/

  16. Out-of-State Travel Authorization

  17. Out-of-State Travel Justification

  18. Request to Use Personal Vehicle

  19. Travel Reimbursement • CORE • TRIPS

  20. CORE http://www.dhs.state.or.us/admin/travel/publications/TRIPS_EAuthenicate.pdf

  21. TRIPS http://www.dhs.state.or.us/admin/travel/publications/ TRIPS_STEP_BY_STEP_GUIDE_FOR_TRAVELERS.doc

  22. Expenditures • Meeting Rooms • Meals/Refreshments • Memberships/Subscriptions • Color Printing • Furniture

  23. Expenditure Matrix I:/Procedures & Rule Interpretations/Procedures/Matrix

  24. THE END

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