Consolidated Homeless Fund Application Workshop

1. Consolidated Homeless Fund Application Workshop Consolidated Homeless Fund Partnership March 1, 2018

2. CONSOLIDATED HOMELESS FUND REQUEST FOR PROPOSALS INFORMATION SESSION Agenda • Welcome and Introductions • Purpose and Overview • Available Funding • Eligible Activities • Street Outreach • Emergency Shelter • Rapid Rehousing, Rental Assistance & Related Activities V. Submitting an Application VI. Documentation and Administration

3. PURPOSE AND OVERVIEW FUNDING PARTNERS RI Office of Housing and Community Development/Human Resources Commission ESG Entitlement Cities of Pawtucket, Providence and Woonsocket RI Department of Human Services

4. PURPOSE AND OVERVIEW COLLABORATING PARTNERS • RI Department of Behavioral Healthcare, Developmental Disabilities and Hospitals • Rhode Island Housing/RI Continuum of Care

5. PURPOSE AND OVERVIEW • Eligible Applicants • Not for Profit Organizations • Units of General Local Government

6. PURPOSE AND OVERVIEW • CHF Funding Sources: • Pawtucket, Emergency Solutions Grant $150,244 est. • Providence, Emergency Solutions Grant $407,366 est. • Woonsocket, Emergency Solutions Grant $96,558 est. • Rhode Island, Emergency Solutions Grant $621,344 est. • Rhode Island, Title XX Homeless Funds $1,272,598 est. • Rhode Island, Housing Resources Commission $3,000,000 est. Total Approx. Amount Available: $5,548,100 est.

7. STREET OUTREACH FOR ESSENTIALSERVICES

8. STREETOUTREACHPURPOSE Funds may be used for costs of providing essential services necessary to reach out to unsheltered homeless people; connect them with Emergency Shelter, housing, or critical services; and provide urgent, non facility-based care to unsheltered homeless people who are unwilling or unable to access Emergency Shelter, housing, or an appropriate health facility. For the purposes of this section, the term ‘‘unsheltered homeless people’’ means individuals and families who qualify as homeless under paragraph (1)(i) of the ‘‘homeless” definition under § 576.2.

9. STREET OUTREACHELIGIBLE POPULATIONS • Individuals and families who qualify as homeless under paragraph (1) (i) of the “homeless definition”. (1) An individual or family who lacks a fixed, regular and adequate nighttime residence, meaning: (i) An individual or family or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, camping ground.

10. STREET OUTREACH ELIGIBLE ACTIVITIES The eligible costs and activities for street outreach consist of: • Engagement • Case management • Emergency health services • Emergency mental health services • Transportation* • Services for special populations

11. EMERGENCY SHELTERS

12. EMERGENCY SHELTERS ELIGIBLE POPULATIONS • Individuals and families defined as homeless under the following categories are eligible for assistance under Emergency Shelter Operating Costs are Homeless as defined by HUD (Categories 1 – 4) • Literally Homeless • Imminently homeless (within 14 days) • Unaccompanied youth/families who meet other Federal homeless definition (must also meet additional criteria for HUD, similar to 2) • Fleeing/attempting to flee Domestic Violence

13. EMERGENCY SHELTERS COMPONENTS Shelter Operating Costs Essential Services Shelter Renovations

14. EMERGENCY SHELTERS -OPERATING COSTS ELIGIBLE COSTS CHFP funds may be used to support the costs for operating and maintaining an emergency shelter. Eligible costs include: • Staffing (administrative, program, security and maintenance) • Cost of operating the facility (including rent, utilities/fuel, insurance and maintenance) • Furnishing and other supplies necessary for operating facility • Equipment (must be reasonable) • Food (must be reasonable) • Supplies necessary for the operation of the shelter • Reasonable costs associated with HMIS participation

15. EMERGENCY SHELTER-ESSENTIAL SERVICES ELIGIBLE ACTIVITIES • Case management • Child care • Education services • Employment assistance • Job training • Outpatient health services Transportation* Services for special populations Renovation Legal services Life skills training Mental health services Substance abuse treatment services

16. EMERGENCY SHELTERRENOVATIONS COMPONENT Eligible Costs include labor, materials, tools and other costs for renovation (including major rehabilitation of an emergency shelter or conversion of a building into an emergency shelter).

17. EMERGENCY SHELTER-RENOVATIONS • Minimum Period of Use – • Major Requirements – • The emergency shelter must be owned by a government entity or private nonprofit. • Any renovations shall be sufficient to ensure that the building involved is safe and sanitary (review the Shelter Inspection Form in the Appendix).

18. HOMELESSNESS RAPID RE-HOUSING & RENTAL ASSISTANCE PROGRAM

19. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM PURPOSE Funds may be used to provide: 1) housing relocation and stabilization services; 2) short and/or medium term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing ; and 3) housing stability case management (24 CFR 576.104).

20. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM PURPOSE • Rapid Rehousing encourages placement of individuals and families into housing “rapidly” within 28 days of entering shelter. A portion of available funds will be set aside for rapid rehousing. • State Rental Assistance does not have a specific time period for transitioning from shelter to housing.

21. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • For State Rental Assistance -Special Emphasis on Chronically Homeless clients’ who meet HUD’s new definition for Chronically Homeless • “is defined as an individual or family that is homeless and resides in a place not meant for human habitation, a safe haven, or in an emergency shelter, and has been residing in such a place for at least one year or on at least four separate occasions in the last 3 years. The definition also requires that the individual or family has a head of household with a diagnosable substance use disorder, serious mental illness, developmental disability, post traumatic stress disorder, cognitive impairments resulting from a brain injury or chronic physical illness or disability.

22. HOMELESSNESS RAPID REHOUSING &RENTAL ASSISTANCE PROGRAM • Financial Assistance Costs • Short or Medium Term Financial Assistance (Up to 24 months) including: • Rental Assistance • Security Deposits • Moving Assistance

23. HOMELESSNESS RAPID REHOUSING &RENTAL ASSISTANCE PROGRAM • Housing Search & Placement • Assessment of housing barriers, needs and preferences • Development of an action plan for locating housing • Housing search • Outreach to and negotiation with owners • Assistance with submitting rental applications and understanding leases • Assessment of housing for compliance with ESG requirements • Assistance with obtaining utilities and making moving arrangements; and • Tenant counseling

24. HOMELESSNESS RAPID REHOUSING &RENTAL ASSISTANCE PROGRAM • Housing Stability Case Management • CHF funds may be used to pay cost of assessing, arranging, coordinating, and monitoring the delivery of individualized services to assist a program participant in overcoming immediate barriers to obtaining housing.

25. HOMELESSNESS RAPID REHOUSING &RENTAL ASSISTANCE PROGRAM • Component services and activities of Housing Stability Case Management consist of: • Using the coordinated assessment system • Conducting the initial evaluation • Counseling • Developing, securing and coordinating services and obtaining federal, state and local benefits • Monitoring and evaluating program participants progress • Providing information and referrals to other providers • Developing an individualized or family housing and service plan • Conducting re-evaluations

26. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Participant Eligibility Requirements • This assistance may be provided to program participants who meet the criteria under paragraph (1) of the “homeless definition” or who meet the criteria under paragraph (4) of the homeless definition. Citations: 24 CFR 576.2 Definitions 24 CFR 576.500 (b) Recordkeeping

27. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Other Participant Eligibility Requirements – • Household income cannot exceed 30% of AMI

28. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Other Participant Eligibility Requirements – • Client must be homeless but for this assistance (No other housing or financial resources available to them). • Client must be likely to sustain housing once assistance ends. • Client must be willing to participate in case management and financial counseling. • Client cannot be receiving another form of rental subsidy

29. HOMELESSNESS RAPID RE-HOUSING & RENTAL ASSISTANCE PROGRAM

30. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Lease Requirements (required for both tenant based and project based rental assistance) • Lease between program participant and owner/property manager required for tenant based units. • Written leases must be legally binding.

31. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Rental Assistance Agreement is permissible with project based rental assistance). • RRH/Rental Assistance Program (Subrecipient) may enter into rental agreement with Property Owner. • The rental assistance agreement sets forth the terms under which rental assistance will be provided.

32. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Rental Assistance Agreement -The owner must give the RRH/Rental Assistance Program a copy of any notice to the program participant to vacate the housing unit, or any complaint used under state or local law to commence an eviction action against the program participant. -The Rental Assistance agreement must contain the same due date, grace period, and late payment penalty requirements as the program participant’s lease.

33. HOMELESSNESS RAPID RE-HOUSING & RENTAL ASSISTANCE PROGRAM • RRH & Rental Assistance Unit Requirements • Compliance with FMR limits and Rent Reasonableness • Compliance with Minimum Habitability Standards • Rental Assistance Agreement and Lease Standards • All units must meet state and federal lead requirements*

34. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Units can not exceed Fair Market Rent Requirements as determined by 2017 Rhode Island FMR Metropolitan Area Summary Limits

35. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Rent Reasonableness • Must document that rents being paid are reasonable in relation to rents being charged for comparable unassisted units in the same market.

36. HOMELESSNESS RAPID REHOUSING & RENTAL ASSISTANCE PROGRAM • Habitability Standards • A habitability assessment is required anytime Rapid Rehousing and Rental Assistance Funds are used to help a participant move into housing. • Units must meet habitability standards contained in 24 CFR, Part 576.403. • Unit must also meet federal and state requirements for lead.

37. HOUSING NAVIGATORS • Establish relationships with property managers/landlords to identify units suitable for rent. • Housing Navigators verify units meet habitability/safety and cost reasonable requirements of the funding source(s). • Navigators will serve the system as a whole and must collaborate with all vendors/providers.

38. Landlord Risk Mitigation Funds A fund to assist in securing units for program participants with multiple barriers to housing. The fund will provide added support to landlords by offering them the option to be reimbursed for excessive damage to a unit beyond the amounts covered by a security deposit.

39. CHF IMPORTANT DATES

40. APPLICATION

41. SUBMITTING AN APPLICATION • Submit – • Both Bound & Electronic (diskette or flash drive) Application – to Pheamo • Agencies may apply for multiple programs: • Submit one Cover Letter • Submit only one Agency Capacity Assessment and Certifications per agency • Submit one Program Application and one Budget for each Program for which you are applying for funding

42. SUBMITTING AN APPLICATION Answer each and every question. Be brief and succinct, yet thorough. Emphasize effective and efficient use of CHFP resources by describing collaborations and partnerships. Clearly demonstrate a need for your program, and that your program does not exceed or overfill existing services. Highlight how your program promotes housing stability, movement toward permanent housing and increased self sufficiency.

43. CHF APPLICATIONCOVER LETTER Presented on agency letterhead with name, address and phone number of agency. A listing of all program applications with dollar amount requested for each submission. Name of person authorized to sign contracts on behalf of agency/organization. Statement that board authorizes submission of program applications. Signed by Board Chair

44. CHF APPLICATIONAGENCY HMIS CAPACITY AND CERTIFICATIONS Other agency contacts (Fiscal, HMIS). Agency ID Numbers (Federal Fein #, Agency Duns #) Description of agency’s background and experience working with the homeless. Certifications regarding financial management, HUD CoC Capacity Assessment, Compliance with HMIS, Case Management, Referral and Coordinated Assessment, etc. HMIS capacity questions directly contribute to an agency’s ability to document, measure and analyze results- i.e. performance review.

45. CHF APPLICATIONPROGRAM APPLICATIONS/NARRATIVES • Program applications/narratives specific for each activity for which funding is being requested. • Street Outreach • Emergency Shelter • Operations • Operations and Essential Services • Essential Services Only • Rapid Rehousing/Rental Assistance, Housing Navigators/Landlord Risk Mitigation

46. CHF APPLICATIONPROGRAM APPLICATIONS/NARRATIVES Program Application/Narratives HUD/CHF description of activity Identification of eligible populations Project information and background (project identifying info. and projected outcomes) Compliance with ESG Requirements Program/Project Design Questions Measuring program success/efficiency

47. CHF APPLICATIONPROGRAM APPLICATIONS/NARRATIVES • Compliance with ESG Requirements • Coordinated Intake/Placement 24 CFR 576.400 • Prohibition Against Family Separation 24 CFR 576.102 (b) • Non-Discrimination/Equal Opportunity 24 CFR 576.407 • Affirmative Outreach 24 CFR 576.407 • Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity

48. COMPLIANCE WITH ESG REGULATIONSCOORDINATED INTAKE/PLACEMENT • CHF Providers must participate in CoC’s Coordinated Intake/Placement Process: • Utilize standardized assessment adopted by CoC. • Follow uniform referral policies and procedures for ensuring that individuals and families are referred to the right services (diversion, emergency shelter, RRH, PSH etc.) • Follow policies and procedures adopted by CoC for determining and prioritizing which individuals/families will receive rapid rehousing, and/or permanent supportive housing assistance. • Follow uniform guidelines regarding eligibility for services, priority populations to be served, expected outcomes and targets for length of stay.

49. COMPLIANCE WITH ESG REGULATIONSPROHIBITION AGAINST FAMILY SEPARATION The age of a child under 18 must not be the basis for denying any family’s admission to an emergency shelter that uses CHF funds or services and provides shelter to families under age 18.

50. COMPLIANCE WITH ESG REGULATIONSNon Discrimination/Equal Opportunity • CHF providers must comply with all applicable fair housing and civil rights requirements in 24 CFR 5.105 (a) including, but not limited to: • The Fair Housing Act; • Title VI of the Civil Rights Act of 1964; • Section 504 of the Rehabilitation Act of 1973; • Title II and Title III of the American with Disabilities Act of 1990 • Executive Order13166-Improving Access to Persons with Limited English Proficiency • Equal Access to Housing Rule in HUD Programs Regardless of Sexual Orientation or Gender Identity • The Age Discrimination Act of 1975