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Frameworks for Administrative Data Access and Use: Current Practice in the UK

This article explores the legal, policy, organizational, and technical frameworks for accessing and using administrative data, with a focus on current practices in the UK. It discusses national and international legal frameworks, policy influences, codes of practice, and organizational agreements. The technical aspects cover data transfer mechanisms, standards, and formats.

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Frameworks for Administrative Data Access and Use: Current Practice in the UK

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  1. Frameworks for the Access and Use of Administrative Data, With the Example of Current Practice in the UK Steven Vale Office for National Statistics UK

  2. Contents • Types of Framework • Legal • Policy • Organisational • Technical • Current Practice in the UK

  3. Legal Framework • Legal frameworks are mainly at the national level • Most national statistical institutes have legislation defining roles and responsibilities, e.g. Statistics Act • International legal frameworks, e.g. for the European Union

  4. Statistical Laws • Existing statistical laws been revised to include use of administrative data • Many new statistical laws introduced in the last 10 - 15 years • Some national legal frameworks give more powers than others for access to administrative data

  5. National Frameworks • Historical, political and cultural factors will have an impact on national frameworks, therefore these are not harmonised between countries • International legal frameworks are important for statistical harmonisation

  6. Legal Acts on the Web • Ireland - www.irishstatutebook.ie/ZZA21Y1993.html • See sections 30 and 31 • Norway - www.ssb.no/english/about_ssb/statlaw/statlov_en.html • See chapter 3-2 • Germany - www.destatis.de/download/ueber/bstag03_e.pdf • See article 8

  7. UK Legal Framework • No specific Statistics Act • Access to administrative data controlled by source-specific acts • Subject to European Union legislation • Independence legislation may increase access

  8. Policy Framework • Government policy on data sharing • How can the national statistical institute influence this? • Codes of practice • International • National

  9. International Codes of Practice • United Nations Fundamental Principles of Official Statistics • Principle 5: Data for statistical purposes may be drawn from all types of sources, be they statistical surveys or administrative records. Statistical agencies are to choose the source with regard to quality, timeliness, costs and the burden on respondents

  10. International Codes of Practice • European Statistical System Code of Practice • Principle 2: Statistical authorities must have a clear legal mandate to collect information for European statistical purposes. Administrations, enterprises and households, and the public at large may be compelled by law to allow access to or deliver data for European statistical purposes at the request of statistical authorities

  11. National Codes of Practice • Can reassure the public that data will only be used for specific and reasonable purposes • Should be made available to the public, e.g. via the internet site of the national statistical institute.

  12. UK Policy Framework • Government policy favours more data sharing • Cross-government projects: • Single business identifier • Business Index • Requirement to cut costs and the burden on businesses

  13. UK Policy Framework • Codes of Practice • UK supports international standards • National Code of Practice • Supported by protocols, e.g. Protocol on Managing Respondent Load • Statistical business register is the gateway for all administrative micro-data on businesses

  14. Organisational Framework • Agreement between supplier and user of administrative data • Contract • Service Level Agreement • Protocol • Concordat

  15. Agreement Contents • Legal basis • Names of persons transferring and receiving data • Detailed description of data covered • Frequency of data supply • Quality standards • Confidentiality rules

  16. Agreement Contents • Technical standards • Provision of metadata • Provisions for payment for supply data • Period of agreement • Contingencies for changes in circumstances • Procedure for resolving disputes

  17. UK Organisational Framework • Service Level Agreements with other government departments • Statistical analyses / tools provided in return • Suppliers represented on business register management committee • Contracts with commercial data suppliers

  18. Technical Framework • Mechanisms for data transfer • Paper • Magnetic media • Secure connection • Data / metadata standards • XML • SDMX • GESMES

  19. UK Technical Framework • Mostly quarterly copies of administrative registers on CD-ROM • Government Secure Intranet link for daily updates from Value Added Tax • Flat text files • Metadata as separate tables

  20. Thank-you for listening. Any Questions? steve.vale@ons.gov.uk

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