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EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS & CULTURE THIRD QUARTERLY REPORT 2009/10

EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS & CULTURE THIRD QUARTERLY REPORT 2009/10. COMMUNITY LIBRARY CONDITIONAL GRANT 19 MAY 2010. TABLE OF CONTENTS. Trends in allocations Funding and Top Slicing for 2009/2010 Projected Cash-flows and transfers 3 rd Quarter Performance

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EASTERN CAPE DEPARTMENT OF SPORT RECREATION, ARTS & CULTURE THIRD QUARTERLY REPORT 2009/10

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  1. EASTERN CAPEDEPARTMENT OF SPORT RECREATION, ARTS & CULTURETHIRD QUARTERLY REPORT 2009/10 COMMUNITY LIBRARY CONDITIONAL GRANT 19 MAY 2010

  2. TABLE OF CONTENTS • Trends in allocations • Funding and Top Slicing for 2009/2010 • Projected Cash-flows and transfers • 3rd Quarter Performance • Achievements • Reason for deviation and Remedial actions • Monitoring capacity • Constraints • Conclusion

  3. TRENDS IN ALLOCATIONS

  4. FUNDING AND TOP SLICING 2009/10

  5. PROJECTED CASHFLOWS AND TRANSFERS

  6. 3rd Quarter Performance

  7. ACHIEVEMENTS • A server that will link all libraries and the Provincial Office has been purchased and delivered, libraries that have been cabled will be connected to 79 Libraries in order to benefit from internet and e-mail. • All library materials have been purchased and R5,714M has been paid, the remaining is awaiting delivery. • 14 Libraries have been installed with CCTV security systems: 2 libraries per district (Alfred Nzo; Amathole; Cacadu; Chris Hani; Nelson Mandela; O.R. Tambo and Ukhahlamba. • Eastern Cape has been identified to change from PALS library management system to BROCADE. An amount of R3,680m has since been paid to SITA for installation of this new system. • 35 Libraries have been cabled and 20 have been installed with data-lines. The payment will be effected in January. These libraries will be able to benefit from internet and e-mail services. • Contractors are working at all sites and there will be a saving which will complement the Mdantsane Library Project which was initiated by National Department. • Tender for library tattle-tapes detection system has been advertised. The budget for the tender is R4M for twenty libraries. • The Department is in partnership with South African Library for the Blind to provide services for partially blind people. A sum of R1M has been committed to assist in this project. The following libraries are going to benefit: Cedarville (Alfred Nzo District); Stutterheim (Amathole District); Mlungisi (Chris Hani District); Graaf Reinet & Humansdorp (Cacadu District); Mthatha Reference (O.R. Tambo District) and Aliwal North (uKhahlamba District).

  8. Reasons for deviation and remedial actions

  9. Monitoring capacity • The Administration of Conditional Grant is centralized. There is a project manager and core staff at head office that ensures that the project functions effectively and efficiently. • The Department gets support from Local Municipalities on staff deployed in community libraries. • The Department has a monitoring and evaluation component that is assisting in ensuring that projects are done according to plans. • For ICT purposes, Conditional Grant has employed three network controllers that work together with SITA in all ICT projects. • User and circulation statistics at community libraries are monitored by both Municipalities and Districts.

  10. Constraints • SITA delays in the implementation of projects. • Dept. of Public Works categorizes our projects as incubators. • Constitutional arrangements for delivery of library services still remains a challenge.

  11. Conclusion • On a straight line, the Department was supposed to be at 75%. The actual expenditure is at 54% and commitments and actual expenditure is presently at 66%. • It is with pleasure to inform the committee that the Department has managed to reach 91,1% by the closing of the financial year.

  12. THE END THANK YOU

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