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Discipline Data Admin U August 1 st , 2018

Learn about TSDS PEIMS guidelines for reporting discipline data accurately and timely to avoid legal implications. Regular audits, correct categorization of actions, and thorough documentation are essential.

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Discipline Data Admin U August 1 st , 2018

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  1. Discipline DataAdmin U August 1st, 2018 • What Gets Reported? • What Gets Checked? • What Data Gets Reported? • Six Week Audits • Reminders Technology Admin U TSDS PEIMS August 1, 2018

  2. What Gets Reported? “Under Texas Education Code §37.008(m-1), failure to report all disciplinary removal actions as required by state and federal law may result in a review by the commissioner of education and notice to the local school board of any problems noted in the district’s data, or a violation of a law or other rule. This review may also result in a notification to the county attorney, district attorney, criminal district attorney, as appropriate, and the attorney general. This provision can apply to missing, inaccurate, and/or falsified information/data.” - 2018-2019 TSDS PEIMS Data Standard §8.2.4, pg. 122 Technology Admin U TSDS PEIMS August 1, 2018

  3. What Gets Reported? • “A PEIMS discipline record must be reported for each disciplinary action that results in a removal of a student from any part of their regular academic program.” • “Every disciplinary action that results in the removal of a student from any part of their regular academic program will be categorized in one of the following general categories: • In-School Suspension (ISS), • Out-of-School Suspension (OSS), • Juvenile Justice Alternative Education Program (JJAEP), or • DAEP assignments.” - 2018-2019 TSDS PEIMS Data Standard §8.2.4, pg. 122, 125 Technology Admin U TSDS PEIMS August 1, 2018

  4. What Gets Reported? • “Discipline record data is required by TEC, Chapter 37, P.L. 107-110 - No Child Left Behind (NCLB), and IDEA 2004, which includes students who are receiving special education and related services.” • “Anytime a disciplinary action spans multiple school years or multiple school districts, the reporting period indicator code for continuation assignments should be the reporting period in which the continuation assignment is made in the subsequent school year or by the subsequent school district. Be sure that continuation DISCIPLINARY-ACTION-CODEs 08-12, 15, 55-59 or 61 are used when continuing a disciplinary assignment from a prior year or prior district.” - 2018-2019 TSDS PEIMS Data Standard §8.2.4, pg. 122, 125 Technology Admin U TSDS PEIMS August 1, 2018

  5. What Gets Checked? • “For each 425 Discipline Action record there must be a 400 Student - Basic Attendance Record and/or 500 Student - Flexible Attendance record with a matching STUDENT-ID.” • “For JJAEP, a DisciplineActionExtensionComplex Type is reported if a student is placed in a JJAEP. However, once in the JJAEP, no further DisciplineActionExtension Complex Type are reported for disciplinary actions that occur while in the JJAEP. • The only exception to this rule is when a student is continuing a JJAEP assignment from either a prior school district or prior school year.” Technology Admin U TSDS PEIMS August 1, 2018

  6. What Data is Reported? Calculated Calculated Calculated Technology Admin U TSDS PEIMS August 1, 2018

  7. What Data is Reported? IF THEN Technology Admin U TSDS PEIMS August 1, 2018

  8. Discipline Audits Every Six Weeks • Pre PEIMS 425 report should be run and corrections made at least every six weeks throughout the year. • Definitions of Discipline Action Reasons Codes and Mandatory/Discretionary Offense charts are Appendices to this presentation. • If a SpEd student is involved in a discipline incident, communicate with the SpEd department to ensure everyone is on the same page. Technology Admin U TSDS PEIMS August 1, 2018

  9. Other Important Reminders • Enter discipline records AS THEY HAPPEN. Don’t guess about something two months later. • If it is a group offense where all students are getting the exact same Offense/Action Reason Code from the Incident, then use the same Incident number for all involved. • MAXIMUM Out of School suspension is THREE (3) days. If a student is suspended for even 5 minutes of a school day, it counts as an entire day. Adding this as a separate detail record does not mitigate this, Skyward/state requirements simply adds all detail records together to get a total for days. Technology Admin U TSDS PEIMS August 1, 2018

  10. Appendix – Discipline Charts Technology Admin U TSDS PEIMS August 1, 2018

  11. PEIMS Code Table C165 Disciplinary Action Reasons Codes and Definitions • Appendix 8.E: PEIMS Additional Information Related to Discipline • See page 10 Technology Admin U TSDS PEIMS August 1, 2018

  12. TSDS PEIMS Chart for determining Mandatory and Disciplinary DAEP Placements and Expulsions • Appendix 8.E: PEIMS Additional Information Related to Discipline • See page 20 Technology Admin U TSDS PEIMS August 1, 2018

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