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Quick Guide for Part-time Faculty Processing

Quick Guide for Part-time Faculty Processing . Human Resources Information Services. For questions, contact: Katy Selzer x4910 (A-L) Janet Mealy x8399 (M-Z) Lissia Gerber x8307 ( Asst Director) Laura Moss x6582 (Director). Please Note:.

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Quick Guide for Part-time Faculty Processing

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  1. Quick Guide for Part-time Faculty Processing Human Resources Information Services For questions, contact: Katy Selzer x4910 (A-L) Janet Mealy x8399 (M-Z) Lissia Gerber x8307 (Asst Director) Laura Moss x6582 (Director)

  2. Please Note: • Each semester, the current version of the Part-time Teaching/Summer Session PAF is available on the web at http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/index.dot. The use of a prior version may cause a delay in processing. • All part-time faculty members must sign the PAF before it is processed. • Part-time faculty should not exceed 8 load hours each fall and spring semester. • For current semester information please review the Information for Processing Part Time Personnel Actions http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/index.dot

  3. Compliance with Affordable Care Act • Part-time faculty teaching more than 4 credit hours (Fall/Spring semesters only) should report actual hours worked through EmpCenter. • Part-time employees are expected to work no more than 29 hours per week in combination of all assignments. • Hours are to be reported weekly. • 2 hours of prep & grading time per load hour assigned can be credited towards the 29 hours per week limit. • Weekly hours in excess of 29 must be pre-approved by the department chair. • For EmpCenter training materials, or help: http://www.uakron.edu/training/empctr_PT_Fac.dot

  4. First Time Hires Background Check Information Required Materials • Offers of employment are contingent upon the completion of a successful criminal background check. • Direct employees to Martha Reynolds (x5988) to begin the process. • Refer to University Rule 3359-11-22 for further details: http://www.uakron.edu/ogc/UniversityRules/pdf/11-22.pdf) • Candidate must submit a Part-time Faculty Application Acceptance Agreement:http://www.uakron.edu/hr/ptfaaa.dot • Have employee complete the Orientation Packet: http://www.uakron.edu/dotAsset/da1526fc-d7eb-46d3-bdc3-228ddd8c7669.pdf

  5. Orientation Packet • Who must complete the Orientation Packet? • All new part-time faculty members • Any part-time faculty member who has had more than a twelve month separation from the University • Form I-9: Must be completed within three days of hire. Failure to have the Form I-9 on file will bring penalties to both the University and the employee. For I-9 training refer to https://www.uakron.edu/dotAsset/0f0427ae-b65f-4124-9c60-e63ce4504c55.ukn

  6. Personnel Action Form Completion • Forms must be completed in accordance with the Instructions – Part-time Teaching/Summer Sessions:http://www.uakron.edu/dotAsset/ee87b046-5298-4951-9fca-4a8fa49d78f4.pdf • A separate PAF must be processed for each type of activity. Example: ‘Research’ activity should be separated from ‘teaching’ activity. • PAFs that are funded wholly or partially through a grant account must be forwarded to the Controller’s Office for approval prior to being sent to Human Resources. • Incomplete forms will be returned to the initiating unit, which may cause delays in payment.

  7. Required Signatures • All PT Faculty PAFs: • Employee • Department Chair/Director if required by Dean/VP • Dean of initiating unit • Controller’s Office (if grant supported) • Senior VP/Provost • PT Faculty (that are also FT CP/Exempt Staff) PAFs: • Supervisor of FT position • Department Chair/Director if required by Dean/VP • Dean of initiating unit • Controller’s Office (if grant supported) • Senior VP/Provost

  8. Additional Resources Available • Information for Processing Personnel Actions – includes PAF deadlines, term effective dates used by HR & Payroll, part-time faculty categories and ranges, and term load limits • Processing ‘Odd Date’ Assignments – procedure for completing PAFs with dates that are not a full semester and examples • Odd Date Calendar – use this calendar to determine what dates to use on the PAF • Notification of Other University Assignments – use this form to notify another department if a part-time faculty member is teaching in more than one department • Reasonable Assurance Memo – this memo is designed to give our part-time faculty as much notice as possible to assist them with their planning • These resources are available here: http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/index.dot • Sample Personnel Action Forms are available here: http://www.uakron.edu/hr/employee-processes/hire-an-employee/part-time-hiring/sample-personnel-action-forms.dot

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