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LOA Update

LOA Update. 6/26/2013. Comparison of LOA Stats 2011-2012. Feedback. Letters Need to be More Concise New Sections: “What you need to Know” and “What you need to Do” Employees Need More Information on Process Created a new I nformational Sheet for employees Denied Leaves

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LOA Update

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  1. LOA Update 6/26/2013

  2. Comparison of LOA Stats 2011-2012

  3. Feedback • Letters Need to be More Concise • New Sections: “What you need to Know” and “What you need to Do” • Employees Need More Information on Process • Created a new Informational Sheet for employees • Denied Leaves • Managers uncomfortable following up with employee • Difficulty in consistently applying discipline on denials • LOA Administrator will follow up with employee

  4. Extensions to Leaves • Medical Leaves • Extensions beyond 3 months, then 6 months • FMLASource will e-mail Manager & HR • Mgr contacts HR to discuss if wish to deny extension • Must respond within 7 days • Or FMLASource will automatically Deny the leave • Parental Leaves • Process will apply for extensions beyond 6 months

  5. New Process • Need for Efficient Notification of LOA’s to All Necessary Areas • Payroll, Employee Health & Benefits • Establishing new LOA Notification Form • Identified as Best Practice throughout CNE System • Electronic form can be completed then forwarded via email

  6. How it Works • LOA Notification Form is located on Carenet • Once Leave is Requested • LOA Notification form is completed by Manager • Use first missed day as Start date • Also provide the Vac/Sick/PTO/EIB to be used • Rename and Save completed form

  7. How it Works (cont) • Use WIH Group link (hold CTRL button and click link) • New email message opens with recipients and subject line auto filled • Attach form and Send • Upon return from Medical Leave • Employee Health updates Leave End Date field, then will forward

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