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Contracted School Transportation:

Contracted School Transportation:. Best Practices & Contract Language Jack Pinheiro Transportation Supervisor Council Rock SD.

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Contracted School Transportation:

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  1. Contracted School Transportation: Best Practices & Contract Language Jack Pinheiro Transportation Supervisor Council Rock SD WEBCAST PARTICIPANTS: Listen to audio over your computer speakers. (If you prefer to listen by phone, you may dial-in using the numbers provided in your invitation . Phone lines will be available 10 minutes prior to the event start.)

  2. Contracted vs. LEA Owned Positives Negatives Lack of Control Lack of Control Lack of Control Less Training • Frees Capital • Contains Costs • Fewer personnel Issues • No D & A Testing • Eliminates new PSER’s Costs • No Training • No Recerts

  3. Time Line 18 -24 Months – Initiate Efficiency Study 12 Months – Complete RFP / RFB (use of consultant) 9 Months – Advertise for Proposals/Bids 6 Months - Award Contract

  4. Request for Bid or Proposal • Statement of Purpose • Scope of Work • General Specifications • Familiarization • Terminal Locations / Office Space • Management of Employees • Supervision

  5. Drivers • Meet all Federal, State and local Regulations • Annual Submission • Mandatory D & A • Route Assignments • Equipment Training • PADOT License Checks • FBI / Child Abuse Checks every 3 years • Responsible for Driver behavior • Right to evaluate and Remove • LEA Right to drive

  6. Vehicles • Meet FMVSS/Chpt 171 • PA Inspections • Age versus Mileage • Numbers of Vehicles per category • A/C • Maintenance Responsibilities • Cleaning Requirements • Two Hour delays • Changeable Route Numbers • Child Check Systems • GPS • Lettering • No Idling Laws • Community Emergencies

  7. Safety / Security • Secure Terminals • Traffic Regulations • Non-Abandonment • Maintain order / Prevent Overcrowding • Braking for Attention • Transport to Stops • No Loading Beyond Legal capacity • No Food or Drink • Enforcement of all school district policies

  8. Fuel Who Provides it. Who owns Storage Tanks Additional charges for attendants etc. Record Keeping Spillage / EPA Cleanup Alternative Fuels

  9. Bus Routes and Stops Who prepares the routes. Timing, length of rides Test runs – pre-school Who establishes stops Safety inspections of stops Required driver record keeping

  10. Supervision Bus Monitors or aides Video monitors Disciplinary procedures Training of monitors and drivers

  11. Miscellaneous Cancellations or delayed starts Insurance coverage Licenses and fees Work stoppage Non-Transferable contract Payment schedules Term of Contract Payment Terms

  12. Standards and Expectations • Set expected minimum standards • Forfeiture/penalties • Award Based on Total Evaluation • Experience • References • Maintenance Program • Driver Safety and training program • Contractor stability • Pricing

  13. Time for Questions! CONFERENCE ATTENDEES: Please come to a microphone to ask your questions. WEBCAST PARTICIPANTS: Send text questions using the “Chat” function at the left side of your screen. Type message in box and click the arrow to send.

  14. Thank you for your participation! CONFERENCE ATTENDEES: If you are requesting CPE credit, return the CPE form to the moderator before leaving the room WEBCAST PARTICIPANTS: Attendance Forms are required to receive either PASBO CEU or CPE credit. Webcast sites are asked to collect Attendance Forms from each participants and return to the PASBO office by March 16.

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