Spotlight on Word Processing

Spotlight onWord Processing Chapter 2: Editing Chapter 2

Objectives • Align text at the left, right, and center • Justify text • Check the spelling and grammar of a document • Double-space the text • Use the thesaurus • Find and replace text • Differentiate between cut and copy • Cut, copy, and paste text Chapter 2

default setting justified paste synonym thesaurus Vocabulary • alignment • antonym • clipboard • copy • cut Chapter 2

Aligning Text at the Left • Default alignment is at the left. • Left aligned text is smooth on the left and jagged at the right. • Hold Ctrl and press the letter L to left align the line or paragraph. • Click Align Text Left button on the Home Ribbon. Chapter 2

Aligning Text in the Center • Centered text is jagged on both sides, centered on the line. • Click the Center button on the Home Ribbon. • Hold Ctrl and press the letter E to center a line or paragraph. Chapter 2

Aligning Text at the Right • Right aligned text is smooth on the right and jagged on the left. • Click the Align Text Right button on the Home Ribbon. • Hold Ctrl and press the letter R to right align a line or paragraph. Chapter 2

Aligning Text to Justified • Justified text is smooth on both sides. • Click the Justify button on the Home Ribbon. • Hold Ctrl and press the letter J to justify a line or paragraph. Chapter 2

Checking the Spelling and Grammar • Red squiggly lines mean a misspelled word. • Green squiggly lines mean a grammatical error. • Click the Spelling & Grammar button on the Review Ribbon. • Press F7 to start the spelling and grammar checker. Chapter 2

Adding a Header • Click Insert from the Home Ribbon. • Type name at the left. • Hour/day in the center. • Assignment name at the right. Chapter 2

Double-Spacing the Text • Select text first if more than one paragraph. • Click the Line Spacing button on the Home Ribbon. • Hold Ctrl and press the number 2 to double-space. Chapter 2

Using the Thesaurus • Tool that lists synonyms and antonyms for words. • Click the Thesaurus button on the Review Ribbon. • Right-click and choose synonyms. • Hold Shift and press F7. Chapter 2

Finding and Replacing Text • Click Find from the Home Ribbon. • Find will place your cursor at the beginning of each occurrence of the word. • Click Replace from the Home Ribbon. • Replace will actually replace a word or formatting with something else. Chapter 2

Copying and Pasting Text • Original text or object stays in the document when copying. • “Copy” of item is stored to the clipboard in computer’s memory. • Click the Copy button on the Home Ribbon. • Can paste an unlimited number of times. • Click the Paste button on the Home Ribbon. Chapter 2

Cutting and Pasting Text • Original text or object is removed from document when cutting. • Item is saved to clipboard. • Click the Cut button on the Home Ribbon. Chapter 2

Cutting and Pasting Using Keyboard Shortcuts • Hold Ctrl and press the letter C to copy. • Hold Ctrl and press the letter V to paste. • Hold Ctrl and press the letter X to cut. Chapter 2

Summary • The default setting is left-aligned text. • Text can be changed to left-, center-, right-aligned, or justified. • Red squiggly lines in the text indicate a misspelled word. • Green squiggly lines in the text indicate a mistake in grammar. • If you want to change the alignment of more than one paragraph, select the text first. • There are also keyboard shortcuts to align the text. Chapter 2

Summary (continued) • A header is text that can be inserted at the top of every page of a document. • The thesaurus shows both synonyms and antonyms for words. • The Replace tool is a quick way to replace several occurrences of text. • Cutting removes the selected text and places it on the clipboard. • Copying makes a copy of the selected text and places it on the clipboard. • Pasting takes whatever is on the clipboard and places it in the document. • You can paste an unlimited number of times. Chapter 2

Spotlight on Word Processing