Spotlight on Word Processing

1. Spotlight onWord Processing Chapter 6: Tabs and Tables Chapter 6

2. Objectives • Set and move tabs • Delete tabs • Create a dot leader • Learn when to use different types of tabs • Sort text • Insert a table • Shade in the cells of a table Chapter 6

3. Right tab Rows Tab Table Vocabulary • Cell • Columns • Leaders • Left tab Chapter 6

4. Creating a Tab • Tabs are set every one-half inch across the screen. • Tabs are displayed in ruler at the top of screen. • Left tabs are indicated by a black capital L. Chapter 6

5. Changing the Tab Settings • Click the tab marker and drag it off the ruler to delete it. • Click and drag the tab marker to move it. • Double-click the tab marker to change the settings. • Leaders can be added between tabs to guide the reader. Chapter 6

6. Entering Text • Press Tab to move to the next tab setting. • Leaders will display when you press Tab. Chapter 6

7. Sorting the Text • Select list of text. • Click the Sort button on the Home Ribbon. • Two sorting choices: ascending (A-Z) and descending (Z-A). Chapter 6

8. Finishing Steps • Spell check. • Add a header. • Save the file. • Print. Chapter 6

9. Inserting a Table • A table is a grid containing many boxes called cells. • Click the Table button on the Insert Ribbon. • Click and drag to determine the size of the table. • Columns are groups of vertical cells. • Rows are groups of horizontal cells. Chapter 6

10. Merging Cells • Merging cells removes the cells walls. • Select the row. • Click the Table Tools-Layout tab. • Click the Merge Cells button. Chapter 6

11. Entering Text • Each cell can be formatted differently. • Move from cell to cell by pressing Tab. • Press Shift and Tab to move back a cell. • The first letter of each word in a cell will automatically capitalize. Chapter 6

12. Adding Another Row • Press Tab in the last cell of the table to insert another row. • Extra rows can be deleted by clicking the Delete button on the Table Tools-Layout Ribbon. Chapter 6

13. Shading Cells • Click anywhere in the cell. • Click the Shading button on the Table Tools-Design Ribbon. • Click More Colors for more choices. Chapter 6

14. Finishing Steps • Spell check. • Add a header. • Save the file. • Print. Chapter 6

15. Summary • Tabs are used to align text. • Text can be aligned left, right, center, or by the decimal point using tabs. • Tabs are set automatically every one-half inch across the page. • Dot leaders can be added to tabs to help visually tie the information together on a line. • Text can be sorted in ascending or descending order. • Tables are an easy way to organize related information. • Individual cells of a table can be formatted differently. • The cells of a table or the entire table can be shaded in with color. Chapter 6