CSMFO Annual Conference San Francisco February 18, 2009 Dr. Frank Benest Palo Alto, CA

1. Surviving the “Retirement Wave”—Lessons Learned in Preparing the Next Generation of Finance Directors CSMFO Annual Conference San Francisco February 18, 2009 Dr. Frank Benest Palo Alto, CA (650) 444-6261 frank@frankbenest.com

2. Let’s Start with 2 Questions: • In the minds of line employees and support staff, what are the images of the work of senior management? • From your perspective, what are the rewards, benefits, and joys of senior management?

3. Overview • Demographic Crisis for Local Government • Focusing on Talent Development • Importance of People Skills • Succession Planning • Obstacles • Ten Lessons Learned • Resources and Questions

4. The Demographic Crisis • The Numbers • 80 million Baby Boomers (1946-1964) leaving economy • 50 million Gen Xers (1965-1981) replacing them • Large “Talent Replacement Gaps”

5. Age Distribution of Gov. &Private Sector Workers – 2001

6. City of Palo AltoOrganization Chart

7. City of Palo AltoOrganization Chart

8. City of Palo Alto’s“Retirement Wave” 50% of Management and Professional Employees are eligible to retire in three years 35% say they will definitely retire

9. Talent Development The Goals • Create “leader-full” organization • Develop a pool of talent able and ready to step into leadership positions at top levels and throughout organization

10. Talent Development Historic View Talent Development = classroom training Contemporary View Talent Development = series of “stretching” job experiences coupled with helpful and candid coaching

11. The Importance of People Skills

12. Succession Planning--Key Steps-- • Identify key talent • Assess readiness to advance • Offer array of development opportunities Examples: Cal-ICMA Coaching Program Management Talent Exchange Program Action Learning Teams Interim or Special Assignments • Create development plans • Monitor progress

13. “What are the barriers in my organization to undertaking an effective talent development and succession planning effort?”

14. Barriers • Early retirement • Few monetary incentives to move up • No one perceives rewards and joys of leadership • “Quiet Crisis” • Talent development is not a primary responsibility of senior managers • Management is overwhelmed with “adminis-trivia” • Few leadership development and coaching programs to support succession planning • Over emphasis on technical training and knowledge

15. Ten Lessons Learned • Ensure leadership from top • Make “talent development” a primary responsibility of senior managers • Target efforts but make development opportunities available to all • Integrate “growing leaders” into strategic plan • Go beyond classroom training to provide job experiences that stretch aspiring leaders

16. Ten Lessons Learned (con’t) • Provide array of opportunities • Align all organization systems • Partner with governing board and unions • Place responsibility on employee • Allow mistakes

17. Resources • Cal-ICMA Coaching Program www.cal-icma.org • Municipal Management Associations and/or International City/County Management Association www.mmanc.orgorwww.mmasc.org www.icma.org • Management Talent Exchange Program www.cityofpaloalto.org/mtep • Contact Frank Benest atfrank@frankbenest.com and request: Case Study: Palo Alto’s “Growing Our Successors” Initiative

18. Questions? • Perplexing Issues? • Concerns? Thank you! www.frankbenest.com