Electronic Integrating Resources: AACR2 Revisions and MARC Coding

1. Electronic Integrating Resources: AACR2 Revisions and MARC Coding Prepared by Lori Robare Data for Local Communities Training November 18, 2003

2. Acknowledgments This session was adapted from a presentation that Carol Hixson prepared for catalogers at UO. Carol acknowledged the assistance of Adam Schiff of the University of Washington, who shared training materials he had prepared for UW catalogers. Some content was also drawn from presentations that the Library of Congress prepared for their staff. In addition, the following people provided information that was incorporated into this presentation and other local documentation: Angela Riggio, UCLA; Jay Weitz, OCLC; Valerie Bross, UCLA; Mary Grenci, UO.

3. Three types of online resources • Static • Content does not change (electronic documents, pdf files, images, etc.) • Dynamic • Content changes over time (updating web sites, databases) • Serial • Issued serially in discrete parts (e-journals)

4. Bibliographic ResourcesType of Issuance Finite Resources (Monographs) Continuing Resources Serials Integrating Resources Updates remain discrete Updates do not remain discrete Multi-parts

5. Highlights of new approach to updating Web sites • Dynamic nature is acknowledged • Now considered continuing resources, along with serials • Use AACR2 chapter 12 to describe continuing aspects • Use MARC tags to code for continuing aspects • Update description over time to reflect changes

6. Monograph A bibliographic resource that is complete in one part or intended to be completed within a finite number of parts. was: A nonserial item (i.e., an item either complete in one part or complete, or intended to be completed, in a finite number of separate parts).

7. Continuing resource A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources.

8. Integrating resource A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites.

9. Iteration An instance of an integrating resource, either as first published or after it has been updated.

10. Serial A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

11. MARC coding: new approachfor updating Web sites • 006 serial fixed field data • 022/222 ISSNs, key titles • 310/321 Current and former frequency note • 362 1_ Dates of publication note • 247/547 Former title proper note/entry • 550 Issuing body note • 580 Linking entry complexity note • 760-787 Linking entries

12. Overview of Main AACR2 Changes Chapter 1 Revision of general rules to accommodate integrating resources and serials; deletion of 1.4D4 Chapter 3 Revised to bring rules into alignment with existing practices; additional rules or additions to existing rules for cartographic electronic resources Chapter 9 Removal of rules and examples for integrating resources Chapter 12 Major revision and new title: Continuing Resources (formerly Serials); much of Hallam’s Cataloging Rules for the Description of Looseleaf Publications now incorporated into the rules; rules for change in each area of description Chapter 21 Revision of title change rules (now major/minor changes) and rules for added entries

13. LCRI 1.0 – Decisions Before Cataloging Before you catalog something, you need to decide what type of resource it is! LCRI 1.0 provides guidance for determining if a bibliographic resource is a monograph, serial, or integrating resource. It also gives LC practice for special types of materials. UO follows LC practice in most cases.

14. LCRI 1.0 – Decisions Before Cataloging (cont.) • What is being cataloged? What will the bibliographic record represent? • What is the type of issuance? Monograph, serial, or integrating resource? • What to do in case of doubt about the type of issuance • What to do when type of issuance changes • If an electronic resource is also published in print, make the decision on how to catalog it based on the type of issuance of the electronic resource itself

15. 1.1B1. Title proper Do not transcribe words that serve as an introduction and are not intended to be part of the title. Give the title with these words in a note. 245 00 NASA quest $h [electronic resource]. 246 1 $i Title appears on home page as: $a Welcome to NASA quest LCRI: If in doubt, give the longer form as the title proper and give a title added entry for the shorter form.

16. 1.4F8. Dates for serials, integrating resources, and multipart items • Give beginning and/or ending date if the first and/or last published issue, iteration, or part is available (MARC 260 subfield $c). • If you don’t have either the first or last issue, iteration, or part, do not supply any dates. Give information about beginning and/or ending date in a note (MARC 362 field) if you have that information. • If no dates are given, supply just place of publication and publisher/distributor (MARC 260 subfields $a and $b). Do not end $b with a comma if there is no $c. • 260 Washington, D.C. : $b Smithsonian Institution • 362 1 Began in 1996.

17. 1.7B4. Variations in title Text added to this rule: Make notes on titles by which a bibliographic resource is commonly known or on titles borne by the resource other than the title proper if considered to be important. New example added: Commonly known as: LCIB In MARC: 246 1 $i Commonly known as: $a LCIB

18. 1.7B9. Publication, distribution, etc. Examples added to the rule to show notes about publication dates: Began in 1991 Completed publication with v. 6 Completed publication in 1998 In MARC: 362 1 Began in 1991. 362 1 Completed publication in 1998.

19. 1.7B23. Item described For serials, integrating resources, and multipart items, if the description is not based on the first issue, part, or iteration, identify the issue, part, or iteration used as the basis of the description (see also 12.7B23). Description based on: Pt. 2, published 1998 Description based on: Vol. 1, no. 3 (Aug. 1999) Latest issue consulted: 1999/10 For remote access resources, always give the date on which the resource was viewed for description.

20. 1.7B23. Item described (cont.) You should combine the description based on note with the source of title proper note (1.7B3), and with the viewed on date if the resource is a remote electronic resource: 500 Description based on: v. 2, published in 2001; title from cover. 500 Description based on contents viewed Dec. 15, 2002; title from home page.

21. Chapter 12. Continuing Resources • Serials • Ongoing integrating resources • Some finite resources • Reprints of serials • Finite integrating resources • Resources with characteristics of serials but of limited duration

22. Organization of Chapter 12 When a rule doesn’t apply to all resources covered by chapter 12, labels in bold italics are used: Serials Integrating resources Printed resources Nonprint resources Direct access electronic serials Updating loose-leafs

23. Acknowledging Seriality in the Rules 12.0A – Indicates that there are rules for changes of a resource in both chapters 12 and 21 12.1-12.7 – Each area and subarea of description has rules for dealing with change 12.7A2 – Appropriate numbering or dates should be added to notes if the note doesn’t apply to all issues or parts of a serial or all iterations of an integrating resource

24. Integrating Resources • Updating loose-leaf publications • Updating remote electronic resources • Updating Web sites • Updating databases • Finite integrating resources • Loose-leafs that are updating for a time but have a predetermined conclusion • Remote electronic resources that are updating for a time but have a predetermined conclusion

25. Integrating Resources (cont.) Reminder: Just because a resource is issued in loose-leaf format or is a remote access electronic resource does not mean that it is integrating. It has to be an updating resource in order to be cataloged as an integrating resource according to Chapter 12. If it is not updating, catalog it as either a serial or a monograph, once you determine its type of issuance. In some cases, you will have to make a judgment about whether it is (or will be) updating.

26. “Traditional” Integrating Resource – Updating Loose-leafs

27. “Newfangled” Integrating Resource: Updating Web Site

28. “Newfangled” Integrating Resource: Updating Database

29. “Newfangled” Integrating Resource: Finite Integrating Resource

30. Description of Integrating Resources – General Rules • Use Chapters 1 and 12 • For electronic resources, also use Chapter 9 • Also use other chapters when applicable, e.g., Chapter 3 for cartographic electronic integrating resources • LCRI 1.0A: Direct access updating electronic resources are serials, not integrating resources (e.g., CD-ROM database updated quarterly)

31. Basis of description 12.0B1b • Base most of the description on the currentiteration of the resource (Areas 1-6) • Exceptions: dates of publication (Area 4) are based on the first and/or last iterations; notes and standard numbers and terms of availability (Areas 7-8) are based on all iterations and any other source

32. Chief source of information – Electronic IRs 12.0B2b • Remote access electronic resources • Follow rule 9.0B1 • Chief source of information for electronic resources is the resource itself • Take the information from formally presented evidence (e.g., title screen, home page, HTML header, splash screen, metadata in resource) • If the information in sources varies in degree of fullness, prefer the source that provides the most complete information • Additional instructions in case the information needed is not available from the resource itself

33. Prescribed sources – Nonprint resources 12.0B3b • Remote access electronic resources • Follow rule 9.0B2 • Prescribed source for areas 1-2, 4, 6 is the chief source, information issued by the publisher, creator, etc., and the container (not applicable to remote resources); prescribed source for areas 3, 5, 7-8 is any source • Very little bracketing of information will be necessary since chief source is the entire resource

34. Area 1 Title and statement of responsibility

35. Introductory words 1.1B1 • Do not transcribe words that serve as an introduction and are not intended to be part of the title. • Very common on Web sites: • Welcome to NASA quest • Bienvenue à la Bibliothèque royale de Belgique • Indiana University School of Law--Bloomington presents the WWW virtual library--law

36. 245 00 WWW virtual library--law $h [electronic resource]. 246 1 $i Title appears on home page as: $a Indiana University School of Law--Bloomington presents the WWW virtual library--law

37. Source of title proper 12.1B1/12.7B3/9.1B2/9.7B3 • Electronic resources: always give the source of the title proper or source of a supplied title in a note • OLAC CAPC source of title note recommendations: http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html • Usually combined with the item described note (9.7B22 and 12.7B23) • 500 Title from home page (viewed on May 15, 2002). • 500 Title from title screen (viewed on Oct. 29, 2000). • 500 Title from HTML header (viewed on Aug. 3, 1998).

38. Typos in title proper 12.1B1 • Correct obvious typographic errors when transcribing the title proper and give the title as it appears on the resource in a note. In case of doubt, transcribe spelling as found.

40. 245 00 Magson genealogical history site $h [electronic resource]. (spelling error in title has been corrected, without i.e. or sic) 246 1 $i Title appears on home page as: $a Welcome to the Magson geneological history site 246 3 Magson geneological history site 246 1 $i Title in HTML header: $a Magson family geneological history site 246 3 Magson family genealogical history site

41. Full form vs. acronym or initialism 12.1B2 • Choose full form as title proper • Full form and acronym/initialism are common on home pages of organizations and also occur on other Web resources • May record the acronym or initialism as other title information but rule 12.1E1b for integrating resources (unlike 12.1E1a for serials) does not currently require this • Always give a title added entry for the acronym/initialism • LCRI: Do not recatalog bibliographic or series authority records created before Dec. 1, 2002

42. Previous Rules 100 1 Reitz, Joan M. 245 10 ODLIS $h [electronic resource] : $b online dictionary of library and information science. 246 30 Online dictionary of library and information science New Rules 100 1 Reitz, Joan M. 245 10 Online dictionary of library and information science $h [electronic resource] : $b ODLIS. 246 30 ODLIS

43. Other title information 12.1E1b • Transcribe if considered to be important • Do not transcribe if it consists solely of words related to the currency of the contents

44. 245 00 Checklist of amphibian species and identification guide $h [electronic resource] : $b an online guide for the identification of amphibians in North America north of Mexico / $c North American Reporting Center for Amphibian Malformations.

45. 245 00 Architecture & building news headlines $h [electronic resource]. not 245 00 Architecture & building news headlines $h [electronic resource] : $b updated daily.

46. Statements of responsibility 12.1F/1.1F/9.1F • Electronic resources: Transcribe statements of responsibility relating to those persons or bodies credited with a major role in creating the content of the resource. Give all other statements of responsibility in notes (9.1F1) • Editors: transcribe statements if considered important (12.1F3b)

50. Area 2 Edition