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HERMES: An integrating approach to managing electronic resources

HERMES: An integrating approach to managing electronic resources. Sue Woodson Johns Hopkins University ACRL 2003 – Charlotte, NC. HERMES. H OPKINS E LECTRONIC R ESOURCE M ANAG E MENT S YSTEM. The Challenges. What do we have? Where do we get it? Who can use it? Where? How?

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HERMES: An integrating approach to managing electronic resources

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  1. HERMES:An integrating approach to managing electronic resources Sue Woodson Johns Hopkins University ACRL 2003 – Charlotte, NC

  2. HERMES HOPKINS ELECTRONIC RESOURCE MANAGEMENT SYSTEM

  3. TheChallenges • What do we have? • Where do we get it? • Who can use it? Where? How? • Who bought out what company last week?

  4. TheChallenges (contd) • Multiple sources of data about what we have • How do we get all that in one place?

  5. Hopkins environment—not quite a consortium Multiple Libraries Geographically dispersed Distinct budgets Distinct clientele Scattered IP ranges

  6. HERMES — Institution-wide system for sharing data • Patrons: aids identify and access online resources • Staff: facilitates stewarding • Select • Acquire • Support

  7. Public Display Project Resource Tracking Project Birth of HERMES

  8. Integrating the 2 projects • Extensive conversations • Staff from across libraries • Led by Web Developer/Librarian • Discovering what we wanted

  9. Before we built it… • Clarifying the workflow • Defining relationships among data elements

  10. Key Features—beyond the data • Web based (view & edit) • Role based access • Integrates with other systems

  11. Key Features—beyond the data (contd) • No duplicate data entry • Catalog is authority for bib data • Ability to migrate data and grow system

  12. What’s new? • Auto load from catalog • New roles EXAMPLE • Publisher – Modern Language Association • Provider – SilverPlatter • Vendor – PALINET

  13. HERMES — current state • Coding complete • Successfully extracted catalog data • First round of testing complete • Database moved from development to production server (testing again) • Reviewing subject classification procedures

  14. OK…So What? Beyond ‘How I Did it Good’

  15. Q #1: What is the librarians’ role in product development • Identifying and articulating needs • Advocating for standards • Efficient and effective sharing of projects in development • e.g., Web Hub project

  16. Q #2: What kinds of management systems do we want? • Buy the whole thing • Select by modules

  17. Integrated Systems Integrating Systems In other words…

  18. ILS – Are they past their prime? • Overly complex • Not standards based • Tie librarians to a single system with modules of varying quality • Migration nightmares

  19. Integrating Systems • More choices—cafeteria style choosing • Easier migration of data • More flexible integration with a variety of data sources • Better bang for our bucks

  20. Stand alone systems? • SFX • E-resource management system • Next?

  21. Sue Woodson woodson@jhu.edu Johns Hopkins University ACRL 2003 – Charlotte, NC

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