PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5)

1. PACC V / PAMS XXXI Hotwash 10 August 2007 (D+5)

2. Meeting Takeaways • PACC V / PAMS XXXI Review • Committee / Sub-committee Feedback • Three (3) Ups • Three (3) Downs • Recommendations • Overall Assessment • PAMS XXXII Overview After Action Review for PACC V / PAMS XXXI

3. PACC V Attendees (COAs/Staff) (as of: 11 Aug 07) Australia (1/11)Bangladesh Brunei (1/1) Burma Cambodia (1/2) Canada (1/1) *Chile (1/2) China East Timor Fiji *India (1/2) Indonesia (1/8) Japan (1/4) Korea (ROK) (1/5) Laos Madagascar Malaysia (1/1) Mongolia (1/2) Nepal (1/1) New Zealand (1/1) North Korea Papua New Guinea Philippines (1/3) Singapore (1/3) Sri Lanka (1/3) Thailand Tonga (1/0) United States (1/20) *Vietnam (1/2) COAs = 19 Staff = 72 Blue = InvitedGreen = AttendingBrown = DeclinedRed = No Invite Italics = T10 (lodging only) * Vice Attending

4. PACC V Attendees (Bilats) (as of: 11 Aug 07) Australia (18)Bangladesh Brunei (3) Burma Cambodia (3) Canada (6) *Chile (5) China East Timor Fiji *India (17) Indonesia (5) Japan (10) Korea (ROK) (12) Laos Madagascar Malaysia (5) Mongolia (8) Nepal (4) New Zealand (12) North Korea Papua New Guinea Philippines (5) Singapore (7) Sri Lanka (5) Thailand Tonga (6) United States (18) *Vietnam (5) Attendees = 19 Bilaterals = 154 Blue = InvitedGreen = AttendingBrown = DeclinedRed = No Invite Italics = T10 (lodging only) * Vice Attending

5. PAMS XXXI Attendees (as of: 11 Aug 07) *Australia (5/8)Bangladesh (2) Brunei (2) Burma Cambodia (2) ADF Canada (3) *Chile (3) China (3) East Timor (1) ADF Fiji *France (4) *India (2/1) *Indonesia (2/2) Japan (2/5) Korea (ROK) (2) Laos Madagascar (1) *Malaysia (2) Maldives (1) Mongolia (2) Nepal (1) *New Zealand (2) North Korea Pakistan (3) Papua New Guinea (1) Philippines (2) Russia Singapore (4) Sri Lanka (2) Thailand Tonga (1) United Kingdom (1) *United States (5/6) Vanuatu (1) Vietnam (2) Nations: 29 Attendees: 86 Blue = InvitedGreen = AttendingBrown = DeclinedRed = No Invite Italics = T10 * = Guest Speaker

6. Syndicate Leadership (as of: 06 Aug 07) Syndicates Leader / Assist. / MSR Syndicate #1 Syndicate #2 Syndicate #3 Syndicate #4 Syndicate #5 AS / BG / JA (MAJGEN Kelly) (BRIG Hossain) (LTCOL Sano) PK / PG / ID (MAJGEN Kamal) (CAPT (N) Aleale) (LTCOL Mamahit) SN / CA / US (Mr Hilkert) (COL Lim) (COL Duhamel) SL / FR / AS (MAJGEN DeSilva) (LTCOL Le Henaff) (CAPT O’Day) US / RP / IN (COL Jarkowsky) (COL Yano) (LTCOL Pande) Green = NE AsiaBrown = S. Asia Black = SE Asia Blue = Oceania Red = Other

7. Syndicate Panelists (as of: 10 Aug 07)

8. Spousal Program Attendees (as of: 10 Aug 07) Australia (15)* (Co-hostesses, Guest Speakers, Delegates, Observers & Staff) United States (9)* (Co-hostesses, co-chair, Delegates & Observers) United States (2) (DAOs) United States (3) (Staff) Brunei (1)* Canada (3)* Chile (1)* France (4) India (1)* Indonesia (4)* Japan (1)* Korea (2)* Malaysia (1)* Maldives (1) Mongolia (1)* Nepal (2)* New Zealand (1)* Philippines (1)* Sri Lanka (3) United Kingdom (1) * Totals for PACC = 14 Totals for PAMS = 41 Green = N AsiaBrown = S.AsiaBlack = SE AsiaBlue = OceaniaRed = Other

9. US DATT/ARMA Attendance (as of: 11 Aug 07) Australia ARMA Bangladesh DATT Cambodia Not attending Canada Not attending Chile ARMA China ARMA East Timor Not attending Fiji DATT (PNG, Tonga, Vanuatu) India ARMA Indonesia ARMA Japan ARMA Korea (ROK) A-ARMA Malaysia DATT Mongolia Not attending Nepal DATT New Zealand Not attending Pakistan Not attending Philippines ARMA Singapore ARMA (Brunei) Sri Lanka DATT (Maldives) Vietnam DATT (COL Judge) (COL Leapheart) (LTC Koehlmoos) (LTC Sweeney) (COL Weintraub) (COL Huber) (LTC Chapman) (COL Gillette) (LTC Mullaly) (LTC Reardon) (COL Seabaugh) (COL Rindone) (LTC Oxley) (COL Richards) (COL Chakwin)

10. PACC V Agenda(as of: 06 Aug 07) Sun Mon Tue Wed Thu Fri 6 Aug 07 7 Aug 07 8 Aug 07 9 Aug 07 10 Aug 07 5 Aug 07 Departure OPS Military Display Bkfst #1 Bkfst #2 AM Arrival Ops Bilateral Mtg #1 Multilat. Mtg #2 Multilat. Mtg #1 LUNCH Buffet Buffet Buffet Harbour Lunch PM Departure OPS Cultural Visit Bilateral Mtg #3 Reception Arrival Ops Bilateral Mtg #2 Opening Ceremony Departure OPS EVE Farewell Dinner Open Welcome Dinner Integrates changes recommended from COAs (PACC IV)

11. PAMS XXXI Agenda(as of: 06 Aug 07) Sun Mon Tue Wed Thu Fri Sat 5 Aug 07 6 Aug 07 7 Aug 07 8 Aug 07 9 Aug 07 10 Aug 07 11 Aug 07 Introduction activities AM Military Display Visit AAR Arrival Ops Seminar Session #1 Syndicate Panels Seminar Session #3 Syndicate Team builder Departure Ops Plan Cmt Steer Cmt LUNCH BBQ lunch Open Lunch PM IWG Meeting Closing Ceremony Arrival Ops Cultural Visit Opening Ceremony Seminar Session #4 Seminar Session #2 Departure Ops EVE Departure Ops Open Farewell Dinner Open Opening Reception Maintains the Proven, Successful PAMS Model

12. Co-host Partnership • Structure: Solid PACC / PAMS Planning Model (MOU / TOR / ICCH) • Combined Secretariat employing tailored C2 structure (lead nation) • Coordination: • Site Survey / Planning Conferences (CDC, IPC, FPC) • Information-based (Email, APAN website, and VTCs) • Cost-sharing: MOU-based sharing of costs ~ a Win-Win-Win model • US: US attendees (delegates, staff & US Escorts), US Supplemental Program, Title 10 Delegations & Guest Speakers, Farewell Dinner • Partner: In-country support (LOG, Security, COMMS, etc), Opening Reception, Military Display, Cultural & Spousal Programs (optional) • Shared: Meeting Facilities (A-V), Combined Secretariat Facilities, Official Mementos and Certificates A Solid Demonstration of Regional Partnering

13. 2nd PAMS co-hosted with ADF in Sydney (last in ’89) 1st PACC/PAMS hosted in Australia and Oceania ADF Observer Team (x3) @ P4/P29 in Bangkok (Aug 05) ADF Rep @ PACC/PAMS IWG#3 in Bangkok (Mar 06) ADF Observer Team (x4) @ P30 in Fiji (Sep 06) ADF Reps (x3) @ PACC/PAMS IWG #5 in Jakarta (Mar 07) C2 arrangement outlined in MOU C2 model employed, ADF lead / US spt. Secretariat C2 Principles Building on our Longstanding Relationship with Key Ally

14. COMBINED SECRETARIAT • CSA Travel • Read aheads • Bilateral Meetings • DATT Meeting • Protocol Affairs PACC IV Co-Hosts LTGEN CA&CSA PAMS XXIX Co-Hosts MAJ GEN DCA&CG USARPAC PACC/PAMS Co-Chairmen COL DSIE &COL G3/5-IMA PACC/PAMS Organizing Committee Project Officer &Program Director CSA Spt Cell (DA/G3 & OCSA) PACC/PAMS Coord Cell • Read Aheads • Multilat/Bilat Mtgs • Delegate Interfaces • Protocol Affairs USARPAC Spt Cell (G3/5 & OCG) • CG Travel • Read Aheads • Bilateral Meetings • Sub-regional Mtgs • DATT Meeting • Delegate Interface • Protocol Affairs Steering Cmt. Planning Cmt. Technical Spt Sub-Committee Support Sub-Committee Protocol & Security Sub-Committee Public Affairs Sub-Committee Administration Sub-Committee Program & Ceremonies Sub-Committee • Communication • Information Tech. • Office Equipment • Audio-Visual Spt. • Lighting & Sound • VIP ARR/DPT OPS • VIP Support • Security • Badges • Intelligence • Interagency Coord • Events Proceedings • Ceremonies • Sports Events • Military Visit Prog. • Moderators/Recorders • Social Events • Cultural Program • Spousal Program • Events Reports • Public Relations • Public Information • Press Conference • PAMSGRAM • Photo / Video Spt. • Information Mgmt • Website • Orderly Room • Registration • ARR/DPT OPS • Planning & Steering Cmt • AAR / Hotwash • Legal Affairs • Transport • Facilities • Contracting • Budget Management • Medical Spt.

15. Organizing Committee (Maj Ferguson & Mr. Slattery) • Three (3) Ups ~ (+): • Solid model (MOU/ICCH) and design • We selected the right venue • 3 Party partnership resulted in Win-Win-Win • Three (3) Downs ~ (-): • Significant personnel turbulence • Late re-designation of categories • Timing conflicts between program and reality

16. Recommendations: Attempt to match the Hilton capabilities in future Continue model and on-site meetings Return to separate MOU and TOR APAN continues to add value Leverage these events for best advantage Overall assessment: Solid planning, advance observer opportunities (Thailand and Fiji), the IWG process, smart outsourcing and cooperation led to effective execution and positive experiences for all attendees. Organizing Committee (Maj Ferguson & Mr. Slattery)

17. Three (3) Ups ~ (+): Pre-prepared ID badges were helpful Registration ran efficiently Co-located workroom, conference rooms made staff coordination easy Three (3) Downs ~ (-): More staff required for “surge” requirements (only one laptop was available) Should have better set up for Title X & Protocol (space was tight, delegates looked a little confused) A lot of people requested different information for reports Administration sub-cmt(Maj Hay & Ms. Jardine)

18. Administration sub-cmt(Maj Hay & Ms. Jardine) • Recommendations: • Have a more flexible database • Have pre-designed reports established • Provide adequate space for Title X & Protocol processing • Have more laptops available for “surge” requirements • Overall assessment:Overall, registration was effective & responsive. Coordination was easy due to co-location of work areas.

19. Three (3) Ups ~ (+): Vehicle transport to and from Sydney Airport to Hilton Accommodations met or exceeded expectations Compatible Protocol practices between co-hosts Three (3) Downs ~ (-): Need better coordination for memento purchases Categories of invitees to events need to be clearly defined both on-line and upon check-in Inability to define VIP delegations (delegate vice support staff) for PACC Protocol Cell (Maj Hay & Ms. Bradshaw)

20. Protocol Cell (Maj Hay & Ms. Bradshaw) • Recommendations: • Synchronization of memento efforts • Clearly identify which delegates and support staff are invited to each event in advance • Separate but nearby area to the registration desk for Protocol and Title X functions • Overall assessment: ADF Protocol Team did an outstanding job with overall coordination of all events. Were extremely flexible to all last minute changes and requests from all delegates and staff members.

21. Three (3) Ups ~ (+): Welcome Tea showcased Australian goods and travel/tour opportunities Sufficient time to freshen up for all events Spouse gifts and conference bags exceeded expectations Three (3) Downs ~ (-): Make a separate presentation for PACC and PAMS spouse gifts More-co-host escorts for the spouse program Need to purchase and bring excess gift stock Protocol Cell - Spousal (Maj Hay & Ms. Bradshaw)

22. Protocol Cell - Spousal (Maj Hay & Ms. Bradshaw) • Recommendations: • Keep it simple, relaxed, flexible and not overly programmed • Present gifts to the PAMS spouses at a separate time and location from the PACC spouses • Because of the different customs and languages, additional dedicated co-host escorts are needed for the spouses • Overall assessment: Ladies were relaxed, enjoyed each others’ company and saw a little bit of Sydney

23. Three (3) Ups ~ (+): Active planning participation of NSW police Good cross-agency communication during planning & execution Safely executed Three (3) Downs ~ (-): No documented security plan No means to share information without violating OPSEC Security Cell (Maj Buckingham & Mr Hebblethwaite)

24. Security Cell (Maj Ferguson & Mr Hebblethwaite) • Recommendations: • Ensure security planning begins at CDC and is continually updated • Bring security agencies together for all planning conferences • Utilize US Embassy to pass sensitive planning information as means to maintain OPSEC • Overall assessment: Well done. Ongoing threat assessment during planning, ensured appropriate of security measures.

25. Three (3) Ups ~ (+): Warm welcome that continued throughout event with use of escort officers Bilateral abilities were well received and beneficial to all attendees Openness during multilateral discussion and appropriate moderator support Three (3) Downs ~ (-): APANS website & read ahead material insufficiently advertised Interpreter provision and provision of presentations prior to execution No other complaints!! (Correct naming!) P5 Program & Ceremonies sub-cmt(Maj Ferguson & Mr. Devlin)

26. P5 Program & Ceremonies sub-cmt(Maj Ferguson & Mr. Devlin) • Recommendations: • Don’t change format (Basic) • EO (PACC/PAMS/guests) daily briefing and use of message system • Single table for PACC breakfast • Allow for principals-only part in future • Overall assessment: No requirement to change anything. All thought highly of program, facilities and event execution.

27. Three (3) Ups ~ (+): Team Building Event Military Visit Host Nation Cultural Entertainment Three (3) Downs ~ (-): Contracted audio/visual support Last minute cancellations/no shows to events Lack of visibility for interpreter/support staff P31 Program & Ceremonies sub-cmt(Maj Buckingham & Mr. Kajiwara)

28. P31 Program & Ceremonies sub-cmt(Maj Buckingham & Mr. Kajiwara) • Recommendations: • No need for co-moderators • Overall assessment: Outstanding planning and preparation resulted in a memorable event; that displayed the best of Australian culture and the Australian Army Soldier

29. Three (3) Ups ~ (+): Guest Speaker selection Core Program (Plenary/Syndicate) Australian Escort Officers Three (3) Downs ~ (-): Last minute syndicate position changes More information for all escort officers Syndicate Operations(Maj Buckingham & Mr. Kajiwara)

30. Syndicate Operations(Maj Buckingham & Mr. Kajiwara) • Recommendations: • Nametags for the syndicate rooms • Overall assessment: Guest speaker presentations and syndicate discussions continue to improve each year.

31. Three (3) Ups ~ (+): Learning/sharing/exchange experience Networking/interaction/developing relationships Overall Australian Program of Events Three (3) Downs ~ (-): Noting dietary restrictions/constraints More detailed information available (internet) P31 Delegate Feedback(Maj Buckingham & Mr. Kajiwara)

32. P31 Delegate Feedback(Maj Buckingham & Mr. Kajiwara) • Recommendations: • Continue PAMS event with current format • Consider Senior NCO participation • Overall assessment: Great PAMS!

33. Three (3) Ups ~ (+): Good information exchange/coordination Excellent support from CONSOL Vendors very responsive Three (3) Downs ~ (-): Staging connections personnel stretched thin Too many hands in the pot Roles & responsibilities not well enough defined Support sub-cmt(Maj Hay & MAJ Roberts)

34. Support sub-cmt(Maj Hay & MAJ Roberts) • Recommendations: • Arrive day sooner—too many meetings stacked • Identify all requirements early • Keep those who don’t have to know or don’t have decision authority busy with something else • Post a detailed list of roles and responsibilities of all key personnel • Overall assessment: All went well with a few minor issues

35. Three (3) Ups ~ (+): Daily synch meetings with combined secretariat Close coordination with DPUB and US Secretariat to get necessary info in a timely manner Three (3) Downs ~ (-): Inadequate phones & work space, and no internet to efficiently accomplish mission Non attributional discussions in bilateral meetings not PA-friendly Misperception about PA mission vs official photographer Public Affairs sub-cmt(Maj Hay & SFC Bhatti)

36. Public Affairs sub-cmt(Maj Hay & SFC Bhatti) • Recommendations: • Provide funding for PA representative at conferences • Provide dedicated official photographers x3 (PACC/PAMS x4) • PAG verbally administered to senior officers • Overall assessment: A very successful and well-planned & coordinated event. This event was an unparalled success and was greatly enhanced by the outstanding support of the DPUB Team.

37. Three (3) Ups ~ (+): Access to broadband and wireless internet in every room Use of built-in AV equipments in hotel via staging connections Excellent support from business center Three (3) Downs ~ (-): Lateness of AV set up Admin rights to local computer accounts No internet cafe Technical Support sub-cmt(Maj Hay & Mr. Cheng)

38. Technical Support sub-cmt(Maj Hay & Mr. Cheng) • Recommendations: • Build wireless internet café deployable package • Purchase ASm-based cell phones and rent SIM cards • Establish a file format standard in office 2003 or 2007 • Overall assessment: Teamwork critical to success of the conference. ADF provides syndicate notebooks to reduce IT equipment rental.

39. Gaining and Maintaining Situational Understanding in the Contemporary Operating Environment. Training and Educating Forces for Success in Complex Coalition Operations. Transitioning from Conflict to Post-conflict Coalition Operations. Employing Cooperative Inter-agency Approaches during Post-Conflict Operations. Any Topic P32 Guest Speaker Offers(Offers received at the PAMS XXXI Steering Cmt.) Theme:Critical Land/Security Forces’ Challenges Topics Speaker Offers ID / SL CL / KS (SL) CA / FR AS / MY Green = NE AsiaBrown = S. Asia Black = SE Asia Blue = Oceania Red = Other

40. P32 Syndicate Leader/Facilitator Offers(Offers received at the PAMS XXXI Steering Cmt.) Syndicates Leader / Assist. / MSR Syndicate #1 Syndicate #2 Syndicate #3 Syndicate #4 Syndicate #5 PK / NZ ID / BG CH / SL JP / MY US / MV Green = NE AsiaBrown = S. Asia Black = SE Asia Blue = Oceania Red = Other

41. PAMS XXXII Plan of Actions & Milestones (as of: 10 Aug 07) • Jun 06 - Exchange of Letters for co-hosting • Sep 06 - PAMS XXX and PACC/PAMS IWG #4 (Nadi) • Nov 06 - Site Survey/Venue Selection (Jakarta) • Aug 07 - PACC V / PAMS XXXI and IWG #6 (Sydney) • Oct 07 - Concept Development Conference (Jakarta) • Mar 08 - Initial Planning Conf. and IWG #7 (Jakarta) • Jun 08 - Final Planning Conference (Jakarta) • Aug 08 - PAMS XXXII and IWG #8 (Jakarta)

42. PACC VI / PAMS XXXIII Plan of Actions & Milestones (as of: 10 Aug 07) Always for our people JGSDF • Mar 07 - PACC/PAMS 5th IWG Meeting (Jakarta) • Aug 07 - PACC V/PAMS XXXI / 6th IWG (Sydney) • Oct 07 - Site Survey – Venue Selection (Tokyo) • Mar 08 - PACC/PAMS 7th IWG Meeting (Jakarta) • Aug 08 - PAMS XXXII / 8th IWG (Jakarta) • Oct 08 - Concept Development Conference (CDC) • Mar 09 - 9th IWG / Initial Planning Conference (IPC) • Jul 09 - Final Planning Conference (FPC) • Sep 09 - PACC VI / PAMS XXXIII (Japan)

43. Meeting Summary • PACC V / PAMS XXXI Review • Committee / Sub-committee Feedback • Three (3) Ups • Three (3) Downs • Recommendations • Overall Assessment • PAMS XXXII Overview After Action Review for PACC V / PAMS XXXI