Delivery of early years funded places from September 2017

1. Delivery of early years funded places from September 2017

2. Delivery of early years funded places Part 1 We will cover: • National and local updates • Statutory and operational guidance • Eligibility & Delivery • Disability Access Fund • Survey and sufficiency results • Communications

3. Delivery of early years funded places Part 2 There will be a follow up session on the 20th July • This will coverlocal funding processes • Any further national updates

4. National update Documentation and websites launched • Capital funding round 2 • Statutory guidance • Operational guidance • Learning from Early Implementers and Innovators • Childcare Choices

5. Capital Funding Awarded to Bradford • Previous bids for the Capital funding were re-examined • Bradford were awarded £486,000 to develop 199 additional places over 5 projects. • The areas that will benefit are: • Eccleshill Ward (Margaret McMillan Children's Centre) • Craven Ward (Handprints Day Nursery & Nightingales Day Nursery) • Bingley Ward (Acorns of Eldwick) • City Ward (Ashfield Day Nursery)

6. Legislation and Guidance • National terms and conditions for the Local Authority are set in the Government’s Early Education and Childcare Statutory Guidance for Local Authorities September 2017

7. Statutory Guidance This provides guidance which applies to the free entitlements for 2,3&4 year olds, both the universal entitlement and the extended entitlement It introduces new elements relating to: • the introduction, from September 2017, of the extended entitlement to 30 hours free provision - an additional 15 hours a week for working parents of three- and four-year-olds (on top of the universal entitlement of 15 hours a week for all three and four year olds). Eligibility for the additional hours will be determined by HMRC; • how local authorities should pay providers to deliver free entitlement places; and • requirements on local authorities to publish information about childcare in their area including the free entitlements.

8. Eligibility & Delivery • All 3 and 4 year olds are entitled to 570 hours a year a term after their 3rd birthday – universal entitlement • 3 and 4 year olds of working parents are entitled to an additional 15hrs – 30hrs extended entitlement • Some 2 year olds are entitled to 570 hours a year • no session to be longer than 10 hours • no minimum session length (subject to the requirements of registration on the Ofsted Early Years Register) • not before 6.00am or after 8.00pm • a maximum of two sites in a single day

9. Operational Guidance • The purpose of this guidance is to help local authorities and providers understand in more detail the Department of Education’s expectations about how the free entitlements should be delivered • Examples and case studies are included on charging models • Examples on how parents need to apply nationally are included with helpline details

10. Terms and Conditionsof Early Years Funding To fulfil Statutory Guidance Bradford publishes the Early Years Funding Agreement • This sets out the terms and conditions under which providers access funding. • Updated annually in line with any changes in legislation • Can be found on Bradford Schools Online in the secure area • Read it alongside the Statutory Guidance and ensure you fulfil all the terms and conditions. Failure to do so may result in repayment or removal of funding • New funding agreement will be issued shortly to reflect changes in the new Statutory guidance

11. Extended entitlement (30 hours) 3 & 4 year olds eligibility criteria • Parents earn, or expect to earn, the equivalent of 16 hours at National Minimum or Living Wage over the coming three months. This applies whether they are in paid employment, self-employed or on zero hours contracts. • Where one or both parents are on maternity, paternity, shared parental or adoption leave, or if they are on statutory sick leave.   • Where one parent meets the income criteria and the other is unable to work because they are disabled, have caring responsibilities or have been assessed as having limited capability to work. (they will have to be accessing certain benefits which proves this)

12. Extended entitlement (30 hours) 3 & 4 year olds eligibility criteria (continued) • Where a parent is in a ‘start-up period’ (i.e. they are newly self-employed) they do not need to demonstrate that they meet the income criteria for 12 months. • If a non-EEA national, the parent must have recourse to public funds. • If either parent’s income exceeds £100,000 a year they will not be eligible for the extended entitlement.

13. Checking Eligibility-Extended Entitlement 30 hours free childcare • HMRC will determine the eligibility of parents, not providers or the local authority. Tel: 0300 123 4097 helpline for HMRC customer care • If parents think they are eligible they need to go to the CHILDCARE CHOICESwebsite, set up an account and apply. • If successful they will be given an 11 digit eligibility code. • Parents must give the code to all the providers who are offering funded hours to their child. • The eligibility code will have a start and an end date. • The start date is the date the code was issued and not the date the child can start (term after their 3rd birthday) • The end date shows when parents will need to reconfirm eligibility

14. Checking eligibility • Parents will give you the code. • To check this you must obtain parents’ permission. • Parents need to complete the parent agreement which has all the details you need to do this.

16. How do I check the code is valid? • Providers will need to check the code through Bradford Funded Hours Checker there is step by step guidance on how to do this. • You must retain evidence of this check.

18. What if the family are no longer eligible for the extended entitlement? • If family circumstances change, HMRC will provide a Grace Period end date to help parents find new employment. This also helps providers to plan for possible loss of the additional funded hours. • The Grace Period end date is when the parent’s eligibility ends and the funding will end. Parents can choose to take up the funded hours up to this date, and a provider can continue to claim funding provided the child continues to attend. • Grace period end dates are always the last day in the term i.e. 31st March, 31st August, 31st December. • Children will still be entitled to the 15 universal hours.

19. Charging Models • Government funding is intended to cover the costs of delivering 15 or 30 hours a week of free, high quality, flexible childcare. It is not intended to cover the cost of meals, consumables, additional hours or additional services. • The provider can charge for meals and snacks as part of a free entitlement place and they can also charge for consumables such as nappies or sun cream and for services such as trips and yoga. These charges must be voluntary for the parent. Where parents are unable or unwilling to pay for meals and consumables, providers who choose to offer the free entitlements are responsible for setting their own policy on how to respond, with options including waiving or reducing the cost of meals and snacks or allowing parents to supply their own meals. • Any additional charges must be made clear to parents and must be consistent for all the children in the setting regardless of whether they pay for childcare or have this free. • Invoice/bills for parents must make clear what were the free hours and what the additional charges were for.

20. For example you should not X Charge a parent the difference between the funding received for the free hours and the costs of delivery X Charge for additional hours at a higher rate than your published childcare fees X Charge a non refundable retainer over the holiday period for a family who only accessing provision over 38 weeks term-time X Charge up front and reimburse parents when funding is received from the Local Authority X Condense the funded hours into less than 38 weeks. You cannot provide more than 15 funded hours in a week (or 30 if the child is eligible for the extended hours) X Reduce a parent’s childcare bill by the amount of funding received from the council and not by the number of free hours

21. Disability Access Fund (DAF) • The funding aids access to early years places, it should help towards making reasonable adjustments and/or helping with building capacity be that for the child or for the benefit of children as a whole attending the setting.  • Disability Access Fund is paid to the child’s early year funded provider as a fixed annual rate of £615. • If a child is in receipt of Disability Living Allowance DLA and are receiving their free entitlement you can apply for the Disability Access Fund (DAF) for additional funding for your child’s setting.

22. Survey results

23. Percentage of current funded providers offering 30 hours

24. Survey results continued

25. Sufficiency

26. Sufficiency – by reach area Reach Areas Summer 2018

27. Sufficiency –by LSOA’s LSOA’s

28. Parkland reach- LSOA’s • Using reach areas it appears that the whole of the reach needs places developing • Using LSOA’s it shows that only pockets of the area may require potential development

29. Rainbow Reach • Using reach areas it appears that the whole of the reach needs places developing • Using LSOA’s it shows that only pockets of the area may require potential development

30. Sufficiency • Capacity is based on 15 hour places in Spring 2016 • Further work will be undertaken by the Sufficiency Officers in the 13 target reach areas in the Autumn term • There is no known funding available for expansion • If you are wanting to expand please e-mail the Sufficiency Officer Team

31. Communications • Rebranding of 2,3 and 4 year old materials • Branding for 30 hours free childcare • 30 hour leaflet • Bradford Video Childcare Choices – Parents’ Voices • Parents wishing to take up a 30 hour place in September 2017 must have received an eligibility code by 31st August 2017

32. Communications • Rebranding of 2,3 and 4 year old materials • Branding for 30 hours free childcare • 30 hour leaflet • Bradford Video Childcare Choices – Parents’ Voices • Parents wishing to take up a 30 hour place in September 2017 must have received an eligibility code by 31st August 2017

35. Next Steps • Read the Statutory and Operational Guidance • Ensure you let your parents know they must have a 30 hour eligibility code dated by the 31st August in order to access a funded place in September • Ensure parents complete a parent agreement • Check 30 hour eligibility codes as soon as you get them • Use the publicity materials and promote the Childcare Choices website • Publicise to your parents by word of mouth, on your websites, newsletters • Book on the follow-on Part 2 Session