USING RUBIK’S CUBE

1. USING RUBIK’S CUBE The ORF’s Web-based Tool for Real-Time Facility Information March 25, 2011 Draft for Information Technology Branch Prepared by La Vern James Division of Facilities Planning

2. ACCESSING RUBIK’S CUBE • Right Click the Rubik’s Cube Icon on your desktop • Select “Open” from the drop down menu • This screen will appear

3. ACCESSING RUBIK’S CUBE • Enter the same username and password that is used to log on to your PC and Left Click “Sign In” • This screen will appear

4. EXPLORING RUBIK’S CUBEHome Page • Left click in one of the boxes to view any of the Tabular, Chart or Plan Reports listed:

5. EXPLORING RUBIK’s CUBE • To perform the following functions for any view in Rubik’s Cube, click the appropriate icon: • Print • E-mail • Maximize • Alter

6. ACCESSING RUBIK’S CUBE •  Select “Show Dashboard ” from the toolbar • This screen will appear

7. EXPLORING RUBIK’s CUBE • This screen represents your Facility Information Dashboard, a user interface thatallows users to view demographic, spatial, real property asset and facility lifecycle data from sources that include the HHS Automated Real Property Inventory System (ARIS), NIH’s Enterprise Directory (NED), DFP’s Census Database, and DPM’s Vanderweil Facility Advisor (VFA) Database.

8. EXPLORING RUBIK’s CUBE The toolbar on the Dashboard provides six categories of information that can be explored in more detail:

9. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • The “Portfolio” screen automatically appears when you click “Show Dashboard” to view building information that include: • Usable Area by Building Predominant Use • Utilization Chart • Building Efficiency (Usable/Rentable) • Condition Index by Building • Alias • Building Information • Buildings • Building Code • Alias • Building Name • Building Details

10. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • Hovering over the bars on the “Usable Area by Building by Predominant Use” chart will generate a pop-up that provides the Building Number and the Usable Area Sum

11. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • Hovering over the slices on the “Portfolio Utilization” chart will generate a pop-up that provides the number and percentage of buildings that fall into any of four categories of utilization.

12. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • Hovering over the bars on the “Building Efficiency (Usable/Rentable)” chart will generate a pop-up that provides the name of the leased property and its efficiency rate:

13. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • Hovering over the bars on the “Condition Index (CI) by Building”chart will generate a pop-up that provides the building number and CI for all assessed building at NIH’s Bethesda and Research Triangle Park campuses:

14. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • “Building Code” is a field that can be filtered as denoted by the triangular symbol to the right of the text. • Hovering over the words “Building Code” will generate a pop-up of two funnels each with a red arrow pointing in opposing directions:

15. EXPLORING RUBIK’s CUBEPORTFOLIO TAB • Click the right arrow that points upward to clear any previous filtering criteria : • Click left arrow that points downward to filter: • Click the “plus sign” and enter the Code, Alias or Name for the building in the boxes provided and hit “enter” to filter list and view specific building details.

16. EXPLORING RUBIK’s CUBE NIH Institutes and Centers Tab • Click the “NIH Institutes and Centers” to view IC specific information that include: • Net assignable square feet • IC by Building • Buildings by IC

17. EXPLORING RUBIK’s CUBE NIH Institutes and Centers Tab • Hover over any of the bars on the “NASF” bar chart to get a pop-up that displays the total net assignable square footage:

18. EXPLORING RUBIK’s CUBE NIH Institutes and Centers Tab • Doubling clicking on any of the bars on the “NASF” bar chart will give you a pop-up table that displays the data elements that comprise the total nasf:

19. EXPLORING RUBIK’s CUBE Floor Plan Tab • Clicking the “Floor Plan” tab will provide a listing of buildings by floor. To view the drawing for a specific building and floor, click the appropriate box:

20. EXPLORING RUBIK’s CUBE Floor Plan Tab • Click the icons in the drawing window to manipulate the drawing and select spaces. • Hovering over each Icon will reveal its function :

21. EXPLORING RUBIK’s CUBE Floor Plan Tab • Selecting options from the “Highlight” and “Label” drop down menus, will create an overlay between a color-coded floor plan drawing and corresponding data:

22. EXPLORING RUBIK’s CUBENIH Websites Tab • Click the “NIH Websites” tab to access the ORF Internet and NIH Space Plans:

23. EXPLORING RUBIK’s CUBEPAT Report Tab • Click the “PAT Report” tab to view the Performance Analysis Tool Reports for all assessed NIH buildings:

24. EXPLORING RUBIK’s CUBEMaps Tab • Click the “Maps” tab to view a demo of the GIS map capability available via Web Central. This will be expanded in the future:

25. RUBIK’s CUBE Home Page • Click “My Jobs” from the toolbar to view a log of reports and jobs running during the current login session:

26. RUBIK’s CUBE Home Page • Click “My Favorites” from the toolbar to view all saved tasks:

27. RUBIK’s CUBE Home Page • “My Profile is controlled at the System Administrator level - - unauthorized users can not change these settings.

28. RUBIK’s CUBE Home Page • Click “Sign Out” to exit Web Central:

29. Enjoy Your RUBIK’s CUBE Experience