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State of the Library: Challenges, Opportunities, and Budget Considerations in FY04

William Gray Potter, University Librarian, addresses the current state and future plans of the library, including the reopening of the main library, reconstruction of the second floor, budget challenges, the Student Learning Center, special collections, electronic journals, and the impact of the Student Learning Center on teaching and learning at Georgia.

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State of the Library: Challenges, Opportunities, and Budget Considerations in FY04

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  1. State of the Library Address William Gray Potter University Librarian and Associate Provost August 15, 2003

  2. Organization of Talk • Review of past year • Challenges/Opportunities in FY04

  3. FIRE • Could have been worse • Main Library will reopen on August 18 • Reconstruction of 2d floor will take months • Expect that we will install fire suppression • Thanks for all for their help and patience • Photos at end of talk

  4. BUDGET • We started FY03 with 5% cut • Book budget restored • Additional 3.67% cut in FY03 • Since FY02: • Library Materials - $287,000 (3.6%) • Personnel/Operations – $780,000 (8.5%) • More to come • Planning 2.5% cut • Possibly 5% more for FY05

  5. Student Learning Center • Now occupied – will change our lives • Summer experience very good • Think about the building in use • 2200 classroom seats • 2200 library seats • Thanks to Florence and everyone else • Still need hall monitors • Formal dedication on Oct. 24

  6. Special Collections Libraries Building • Using $240,000 from state, we have refined the plans for this building • Given the economy, this building is some years off • This building will cost $36M, with the Libraries raising one-third. • To date, we have raised over $8M

  7. Other highlights of FY03 • Library materials – despite budget cuts, we avoided cancellations • Library services – thanks to everyone, we maintained • Measures stayed constant • Special Collections – important acquisitions • Georgia Docs project recognized by American Association of Law Libraries

  8. Electronic Journals • The Electronic Journal Locator, a list of electronic journals offered by the Libraries, continues to increase • Use continues to rise – Elsevier up 60% • 89,000 articles downloaded increased to 142,000 • Other publishers show similar results

  9. Looking forward What can we expect in FY04

  10. Library Materials Budget • FY03, $9.3M spent • half to journals • $1.1M to e-resources • FY04, expect to spend $9.8M • $5M to journals • $1.1M to e-resources • BUT BUDGET REDUCED TO $7.5M • MAKE UP GAP WITH ONE TIME FUNDS • IF ONE-TIME MONEY GOES AWAY, WE FACE A MAJOR CANCELLATION PROJECT

  11. Ejournals without a net • We will move to electronic only for some major publishers • Elsevier, Wiley, Springer, Kluwer, Blackwell Scientific • Save some money • Provide more backfiles with some • Save check-in, binding, shelving • These publishers represent a significant portion of our journal expenditures

  12. Repair Fire Damage • Open on Monday 8/18 • Repair/Replace materials on 2d floor • Renovate 2d floor • Determine implications of fire suppression

  13. Student Learning Center • 200,000 square feet gross • $43,000,000 • Combines classrooms and electronically supported library • Expect that the building will transform teaching and learning at Georgia • New academic center of campus

  14. Impact of Student Learning Center Our Assumptions • Use will be heavy (test by observation, people counters) • Use of main library will not decrease – use by students who now study elsewhere (will test by exit counts) • Students want to study in in groups (will test by observation) • Greater opportunities for informal interaction btw faculty and students?? Difficult to test

  15. Impact of Student Learning Center (continued) • Students use will focus on study, instructional support, short reference – still use main & science for in-depth research (analysis of term paper citations) • Use will be heavily undergraduate (difficult to test) • Increasing reliance upon electronic publications will make the SLC more valuable, more autonomous as time goes by

  16. Student Learning Center Unknowns • Do we have proper mix of seating • Will students need public access computers in future or will they carry their own • Do we need digital media lab –- scanners, high end graphic computers • Will the nature of reference questions change • How will library and computer staff work together – different cultures

  17. Assessment • We need an appropriate program of assessment • Our future budgets will depend upon proving that the services we offer make a difference • We will work on LibQual over the coming year

  18. Enhance Access to E-resources • Local resource management via GALILEO • SFX – major change • Cooperative effort with Emory, Tech, GSU, MCG

  19. GIL • UC/UB ?????

  20. Short term goal 1 Address the structural deficit in the Library Materials Budget or cancel journals. We face a deficit of almost $2M or 20% due to cost increases and a stagnant budget. A strategy to address this problem is needed to avoid the cancellation of science journals.

  21. Short term goal 2 Open and operate the library component of the Student Learning Center. Using funding provided by the University for new staff and with the transfer of existing staff, this building will be open and operated in conjunction with EITS, OISD, and the Vice President for Instruction.

  22.  Short term goal 3 Implement SFX software to enhance access to electronic resources. This software has been identified and it will be acquired and implemented as a joint project with GALILEO, Emory, Georgia Tech, and Georgia State. A plan will also be developed to expand its use throughout GALILEO

  23. Short term goal 4 Institute new assessment project using LIBQUAL. A library task force will design the use of this tool and begin to gather data well in advance of the next program review.

  24. Short term goal 5 Develop new measures for Student Learning Center. This new building will transform our library services. It is important that we have appropriate measures to track the use of this facility and to help us to reconfigure areas and services if necessary.

  25. Short term goal 6 Continue development activities capitalizing on naming opportunities. We are fortunate to have a wealth of naming opportunities in the Student Learning Center and in the proposed Special Collections Libraries Building.

  26. Short term goal 7 Secure additional storage space. The Library Repository is rapidly nearing capacity and additional off-site storage for books and other materials is needed. Expansion of the Library Repository will be given special attention.

  27. State of the Library • Acronym SOL has extra meaning this year • Fire and budget have hit us hard • But • Student Learning Center is a major milestone • Excellent staff • University will continue to grow and prosper – library will also

  28. Now some fire photos

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