State of the Library: Highlights, Budget Cuts, and Challenges

1. State of the Library William Gray Potter University Librarian and Associate Provost August 19, 2004

2. HIGHLIGHTS OF PAST YEAR

3. FIRE • July 23, 2003 • Largely back to normal • Or to New Normal • Some re-binding underway • Destroyed material will be replaced over coming years • Gained some shelving capacity on 2nd floor

4. Opening of Student Learning Center • Opened August 2003 • Wildly popular with students • Over 15,000 students per day during finals, just in library portion • President Adams: most significant building since Old College, i.e., 200 years

5. SFX • SFX linking software implemented • Makes it much easier for users to link from citation to full text • According to statistics kept by Reference, over 40% of SFX use goes to Elsevier • Other heavily used sites are Kluwer, Academic, Factiva, Highwire Press, Wiley, and JSTOR

6. Moved to Electronic Only for Major Journals • Elsevier, Wiley, Kluwer, Springer • Saved about $170,000 • Reduced load on check-in • Will reduce binding • No paper = no net • We are now spending close to $3M, or 30% of Library Materials Budget, on electronic resources

7. Electronic Journal Use (Big Ticket, Elsevier, Wiley, etc.) • FY01 = 137,357 full text retrievals • FY02 = 227,224 (+65%) • FY03 = 378,438 (+67%) • FY04 = 628,857 (+66%) • Elsevier about 40% of use • This does not include EbscoHost, ProQuest which provide over 1,000,000 full text views • According to Reference, over 90% of online use comes from outside the Libraries

8. Electronic Journal Locator Some facts from Serials • 46,435 titles in EJL • 17,008 funded by GALILEO, • 19,872 by UGA Libraries, • 574 funded by UGA Law School, • 8,078 free, • 903 pay per view

9. Library Instruction Strong • Over six hundred sessions • Almost 10,000 students, one-third of total enrollment, participated • Half of all sessions in SLC

10. Other Highlights • UB/UC GIL Express – soft launch • Russell Library “NO OTHER ROAD” • 1953 Red And Black Editors Stand Up For Equality And Free Speech • Special Collections Libraries Building now 16th on Regents List – was 22nd

11. BUDGET

12. Impact of Budget Cuts • Personnel/Operations budget cut about 10% from FY02 • Library Materials Budget also cut, but restored (more below) • We are down positions, travel is restricted, and equipment aging • But, thanks to excellent efforts of staff, production and service levels are steady

13. Library Materials Expenditures • FY03 Spent $9.3M • FY04 Spent $9.6M • FY05 Project $10.2M • FY06 Project $10.5M Slowed cost increases with “electronic only” for major publishers

14. Library Materials Budget • FY03 Base $7.81M • FY04 Base $7.35M • FY05 Base $7.91M Reduced to $7.16M then increased by $750,000

15. Budget Gap FY04 • FY04 – budget = $7.35M, spent $9.6M • How did we close $2.25M gap? • Graduate Tuition Differential = $254,377 • Student Tech Fee = $400,000 • Research Stations = $87,000 • The rest, $1.5M, from one-time funds from University Administration

16. Budget Gap FY05 • FY05 – budget =$7.9M • Expect to spend $10.2M • How do we close $2.3M gap? • Graduate Tuition Differential = $254,377 • Student Tech Fee = $400,000 • Research Stations = $87,000 • The rest, $1.6M, from one-time funds from University Administration

17. Library Materials Budget • Why show you these numbers? • Illustrate University support • Show you how precarious is our position • Costs, especially for journals, escalate • Electronic resources are costly • We are barely keeping up • (By the way, I want to thank Helen Wilkes, Caroline Killens, and June Bellew for a great job in tracking this budget.)

18. Crisis in Scholarly Publishing • Journal prices continue to rise • Electronic journals are successful but do not offer long term savings • Indeed, faculty want electronic back files – another expense • New means of publication are needed • Open Access might provide an answer

19. Why emphasize Library Material Budget ? • More slides on Library Materials Budget than on Personnel/Operations • We can recover from cuts to Personnel/Operations when budget restored • Opportunities to add to the collection are often lost forever

20. Not Out of the Woods Yet • Governor has said that more cuts may come • Possible rollback of payroll delay • Impact on UGA budget is unknown • See story in today’s AJC

21. State agencies say layoffs may loomBy JAMES SALZERThe Atlanta Journal-ConstitutionPublished on: 08/18/04 Gov. Sonny Perdue's recent decision not to use an accounting shift to balance the state budget has university presidents and state agency directors contemplating employee layoffs. That's because they may have to slash another $179 million worth of spending in coming months, on top of about $1.7 billion in reductions during the past two years. While college, technical school and prison officials are just beginning to consider the consequences of Perdue's decision, they say layoffs are a possibility in agencies where employee salaries and benefits account for 80 percent to 90 percent of budgets …

22. Assessment

23. Library Assessment – Busy Year • LibQUAL • Surveys/Focus Groups in SLC • Survey of Humanities/Social Science Faculty • Participated in ARL’s “Assessing ILL/DD Services” • Web Advisory Group conducted usability studies (has led to improved web site)

24. LibQUAL • Results still under analysis • Basically, we are normal • Dominant findings: • High demand for electronic journals • Faculty & students want more electronic content, but they may not be fully aware of what we offer • Assessment Committee will make presentations

25. LibQUAL Radar Charts Comparison ARL:UGA Core Questions ARL Colleges and Universities UGA

26. SLC Surveys/Focus Groups • 92% of use by undergraduates • SLC conducive to studying • Claim to study more than before SLC • Research at Main/Science, study at SLC • Group study important • Not aware of librarians in SLC • Do not recognize as a library • (does this matter?)

27. Survey of Humanities/Social Sciences Faculty • Nan McMurry and Kristen Nielsen • 42% physically visit library weekly • 87% visit the library virtually weekly • E—journals very popular • E-books not seen as important • Library is central to research and teaching

28. SHORT TERM GOALS Past and Future

29. Review Short Term Goals for Last Year • Address deficit in Library Materials Budget • Open and Operate SLC • Implement SFX • Institute LibQUAL • New measures for SLC • Utilize naming opportunities in SLC and SCLB for development • Secure additional storage space

30. Short Term Goals for This Year (from Annual Report) • Complete fire recovery • Replace material destroyed in fire • Stabilize Library Materials Budget or cancel journals • Expand SFX • Evaluate first LibQUAL survey • Co-sponsor Lillian Smith Book Awards • Continue development activities using naming opportunities • Secure additional storage space

31. Additional Short Term Goals • Move Map Collection • Investigate Institutional Repository • Cataloging will implement OCLC Connexion • Evaluate Impact of UC/UB • Evaluate Impact of ILLIAD

32. Conclusion • We have been hit hard by budget cuts and fire • Still, much of which we can be proud • Future of budget is uncertain • Future of our commitment is not in question

33. Happy to take questions, but prefer a treat.