State of the Library William Gray Potter University Librarian and Associate Provost March 12, 2009

1. State of the Library William Gray Potter University Librarian and Associate Provost March 12, 2009

2. SIGNIFICANT EVENTS OF PAST YEAR (NOT NECESSARILY HIGHLIGHTS)

3. Collections • Journal cancellation project • Started with 1,600 titles • Ending cancelling 600 titles • Held back $400,000 from book purchases

4. Miller Learning Center • Name change to MLC • Complete computer refresh • Macs added to 3rd floor • 2,250,000 visits • Went to 24 hours, but had to cut back • New quad under construction • Connection to Tate II coming soon

5. Continued Growth and use of Electronic Journals • Delivery of full text articles: 1,400,000 • Up from 1,135,000 in FY07 (23%) • 535,000 of this is Elsevier • Does not include 750,000 GALILEO • Down slightly from FY07 • Combined, UGA and GALILEO = 2,150,000

6. Digital Library of Georgia • Civil Rights Digital Library (April 2008) • 30 hours of newsfilm (WSB/WALB) • 150 related collections • Funded by $760K IMLS grant • Subject of 1-hour documentary by Andrew Young • GHRAB Award for 2008

7. Reference Outreach • Various outreach and Web 2.0 Activities • Faculty learning communities • Study abroad • CURO • Facebook • Chat service 421 in 2007 to 1,286 in 2008

8. Library Use • Circulation is down slightly – 465,202 from 492,132 last year – about 5.5% - about the same as two years ago • Total hits on electronic reserves – down 50% to about 500,000 – down two-thirds over the past two years • Exit counts at Main and Science are up slightly to 962,893 • Entry counts at MLC may be leveling off around 2.2M • GIL Express charges roughly the same – about 20,000 • ILL : strong net lender, 55,756 loans to 10,002 • Turnaround reduced from 2.6 to 1.6 days • Ceased charging our patrons for ILL this year

9. Map Library • One year without a car crash • Reduced backlog • Identified 40,000 duplicate maps

10. Russell Library • $18,000 to support programming. • Kettering Foundation funds Russell Forum for Civic Life in Georgia. • Major exhibit on the Highlander Center • Expanded the oral history program.

11. Additional Points of Pride • Cancellation project handled with aplomb • Cataloging Department actively involved with Special Collections projects • Many exceptional gift collections this year • Despite budget reductions, great spirit of cooperation throughout libraries

12. BUDGET

13. Status of Budget • FY09 Budget – reduced by about 10% for higher education, about 6% for the Libraries • FY10 Budget – anticipate an 11% reduction from the FY09 base • Will not know how that translates to UGA or to the Library until late April • Expect FY10 to be tougher than FY09

14. Budget Overview

15. Impact on Personnel and Operations • As we all know, we will have to keep going with fewer people and resources. • At this point, I do not expect lay-offs. • Not sure about furloughs. • These are scary times, but we have shown we can work together to overcome.

16. Library Materials Expenditures

17. Library Materials Income

18. Library Materials & Cuts

19. Short Term GoalsLast Year and This Year

20. Short Term Goals for FY08 • 1. Maintain the best possible journal collection given cost increases and available funding. • This is a continuing goal. Due to support from the University and some judicious management of the journal list, we were able to avoid significant cancellations.

21. Short Term Goals for FY08 • 2. Support the Special Collections Libraries Building in the Regents/State Process. • The Regents recommended and the Governor and the Legislature appropriated design fund for the building for FY2009.

22. Short Term Goals for FY08 • 3. Consider recommendations from the Seven Year Program Review. • Several recommendations relating to improved online access have been implemented. Other recommendations inovlve increased funding and are not feasible at this time.

23. Short Term Goals for FY08 • 4. Implement new menu structure for databases. • It can be difficult using the 600 databases that the Libraries acquire for the University community. A new menu structure was implemented and it is easier to use.

24. Short Term Goals for FY08 • 5. Provide a digital backfile of The Red and Black. • A digital backfile of the Red and Black back to its inception in 1893 has been created.

25. Short Term Goals for this Year • 1. Maintain the best possible journal collection given cost increases and available funding. • While the University provided some additional funding, the budget cuts and continued inflation resulted in significant journal cancellations.

26. Short Term Goals for This Year • 2. Complete Design of the Special Collections Libraries Building. • Using the design funds appropriated for FY2009, we will complete the design of this building and be prepared to break ground early in FY2010.

27. Short Term Goals for This Year • 3. Finalize private fund raising for Special Collections Libraries Building. • We have raised $13M of the $15M private component for construction with strong prospects for the rest. We have also raised $7.5M of a $10M endowment to support the building.

28. Short Term Goals for This Year • 4. Implement new security system in the Main Library • Physical Plant will install this system but it appears that funding is not available.

29. Short Term Goals for This Year • 5. Develop new procedures for gift material. • Gifts of books and other materials are becoming increasingly important. New ways to solicit, acknowledge, and process gift materials are being developed.

30. Five Year Plan - Quick Recap • The Teaching Library: Building Partnerships • The Evolving Collection: Blending Access, Ownership, and Preservation • The Strengthened Heart of the University: Library Buildings • The Empowered Staff: Investing in the Staff and Faculty of the Libraries • (See Annual Report for more information.)

31. Special Collections Libraries Building - Need • By Regents standards we are short on space. • Current facilities do not offer adequate security or appropriate environment. • A new building addresses the overall need for space while providing needed security and climate control.

32. Special Collections Libraries Building - Features • integrated security to protect these priceless materials, • gallery space to present the collections to students and citizens, • classrooms designed to integrate these materials into instruction, • customized climate control to preserve these collections for future generations.

33. Special Collections Libraries Building - Funding • One-third private, rest from state. • 115,000 square feet, $46,650,000. • $15,250,000 from private funds. • $1,500,000 in FY09 from state for design. • Governor's request $26,600,000 in construction funds for FY2010. • $7,500,000 raised for endowments, contingent upon actual construction.

34. Special Collections Libraries Building - Benefits • State of art storage and security. • Galleries to display collections. • Auditorium, classrooms, and seminar rooms • 50,000 square feet freed in Main Library • Construction can begin early in FY2010. • 2:1 match leverages state's investment. • Cost only a fraction of collection value. • Building will draw other important collections and external funding.

35. Latest Images of Special Collections Libraries Building

37. One Bay – Yale 2009

39. Retrieval Lift – Yale 2009

44. Challenges Ahead • In closing, across our society, we face difficult, frightening times. • But threat is fiscal and material. • We are adept at doing more with less. • The models of library service to which we are accustomed may have to change. • Times like these can bring out new ideas. • We need to stay positive and focused on providing the best service we can to UGA.

45. Questions?