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Banner: Applicant Tracking

Banner: Applicant Tracking . PA BUG Conference Caryn Walck Lehigh University October 28, 2003. Training Roadmap. What will we cover in this training session? Background information for getting started Making your employment process work for you Banner screens and reports

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Banner: Applicant Tracking

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  1. Banner: Applicant Tracking PA BUG Conference Caryn Walck Lehigh University October 28, 2003

  2. Training Roadmap What will we cover in this training session? • Background information for getting started • Making your employment process work for you • Banner screens and reports • Other items to consider

  3. Before You Get Started: Things to Consider • Applicant tracking does not come with an instruction manual • The process is dynamic • Cost-effectiveness of the system

  4. Before You Get Started: Other Items to Consider • Determine clear objectives • Developing codes for the system • Data input • Employment policies/procedures

  5. Making Your Employment Process Work for You Employment Process at Lehigh • Nonexempt process • Centralized • Re-centralized in 1999 • Initiated by Human Resources

  6. Making Your Employment Process Work for You • Take an inventory of what you have • Definitions of competencies • Job classification process • What positions are being filled most frequently • What are the basic qualifications for those positions

  7. Making Your Employment Process Work for You • What are you currently evaluating • Job Analysis Questionnaire • Pre-employment testing • Performance Appraisal Form

  8. Making Your Employment Process Work for You The Job Analysis Questionnaire: • Hours/ Work Schedules • Years of Experience • Education • Physical Demands • Working Environment

  9. Making Your Employment Process Work for You Identify general skills, knowledge, and experience levels for different areas of the: organization: • General clerical • Financial • Computer • Banner • Language • Library • Scientific

  10. Initiative Problem Solving Decision Making Independence Organization Planning Flexibility Creativity Valuing diversity Making Your Employment Process Work for You: Develop Job Competencies

  11. Making Your Employment Process Work for You Define your employment process • Develop procedures • Weighting factors • Interviewer comments • Reference checks • Background checks

  12. Making Your Employment Process Work for You Change your existing forms and policies: • Definition of “applicant” • Employment policies • Job postings • Employment application • Job skill and experience level forms

  13. Banner Forms and Reports: • Applicant screens • Process set-up and weighting screens • Standard reports

  14. Banner Forms and Reports: PPAIDEN

  15. Banner Forms and Reports: PPAIDEN

  16. Banner Forms and Reports: PAAAPPL

  17. Banner Forms and Reports: Applicant Status PTRAPPS

  18. Banner Forms and Reports Other common applicant screens: • PPAGENL- general information screen • PPACERT- certification information screen • PPASKIL- personal skill form

  19. Banner Forms and Reports: PAAREQU

  20. Banner Forms and Reports: Applicant Status: PTRCERT

  21. Banner Forms and Reports: Applicant Status: PTRSKIL

  22. Banner Forms and Reports: PTRSKLV

  23. Banner Forms and Reports Other common background screens: • PTRETHN- applicant ethnicity screen • PTREXAM- tests/examinations screen • PTRREQS- requisition status screen

  24. Banner Forms and Reports: PARMAPP

  25. Banner Forms and Reports Other common Banner reports: • PARREQS- position status report • PERHIRE- new hire report • PARAPPL- applicant report

  26. Other Items to Consider • Banner: Applicant Tracking cannot replace an interviewer • Interviewer judgment and Banner may differ • Applicant tracking can produce candidate reports by position

  27. Benefits of Using Banner: Applicant Tracking • Enhanced tracking of: • Applicants/Applications • Employment request forms • Length of time to fill • Advertising • EEO Information • Background checks by position

  28. Benefits of Using Access with Applicant Tracking • Automated rejection letters • Ease in developing reports for: • Advertising • EEO Information • Background checks

  29. Drawbacks to Using Banner: Applicant Tracking • Using the database is a huge time commitment • Setting-up your system • Regularly purging the database can be tedious

  30. Banner Applicant Tracking Questions???

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