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Applicant Tracking System Kickoff Presentation

Applicant Tracking System Kickoff Presentation. June 19, 2014. Human Resources Administration. Presentation Agenda. Welcome Project Overview Three Year Statewide HR Improvement Plan Introduction of DOAS Team Overview of EY & Cognizant System P review Project Timeline Q & A.

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Applicant Tracking System Kickoff Presentation

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  1. Applicant Tracking System Kickoff Presentation June 19, 2014 Human Resources Administration

  2. Presentation Agenda • Welcome • Project Overview • Three Year Statewide HR Improvement Plan • Introduction of DOAS Team • Overview of EY & Cognizant • System Preview • Project Timeline • Q & A

  3. Welcome Sid Johnson, DOAS Commissioner

  4. Project Overview Candy Sarvis, DOAS Deputy Commissioner

  5. Three Year Statewide HR Plan

  6. Introduction of DOAS Team Jacqui Lindsay DOAS – HRA Enterprise Services Director • Samuel Sapong – Project Manager • Roger Custin – Sr. Business Analyst • Deborah Rollins – Communications Manager EnterpriseServices Team • Charmaine Johnson – Program Manager • Sinetra Gandy – HR Analyst • Donna Darby – HR Specialist • Suzette Gossop – HR Specialist • Jonathan Kearney – Training Coordinator Agency Partnership • State Accounting Office (SAO)

  7. EY & Cognizant Brad DuncanEY State of GA Client Service Principal • Overview of EY & Cognizant • Highlights of Qualifications • Introduction of Team Members

  8. Why EY & Cognizant? • Strong knowledge of the State’s current HR service delivery model and associated challenges/ opportunities • A project team with deep experience with Taleo implementations and PeopleSoft/third-party vendor integrations • Successful implementations by both EY and Cognizant in implementing Taleo inside our own organizations • Over the last two years, EY and Cognizant have successfully served 8 global customers in 13 complex engagements worldwide. Common themes in these projects: • Decentralized organizations • Multiple business units/departments • Standardized/global business processes

  9. Our Core Team • Lee Brunner - EY Human Capital Manager Focused on project management, HCM systems integration, HR/Payroll service delivery • Alfonso Del Valle - Cognizant Taleo Practice Senior Manager Focused on project delivery, HCM systems implementation, and IT transformation • Jeff Druce - Cognizant Taleo Practice Senior Manager Focused on Taleo Recruiting, Transitions, Integrations, Reporting, Business Process design • Marisa Pilieci - Cognizant Taleo Practice Manager Focused on Taleo Recruiting, Transitions, Scheduling Center, Assessments and Business Process Design • Kristen Martinez - EY Human Capital Staff Consultant Focused on change management, communications, talent management and HR transformation

  10. Taleo System Preview

  11. Preview Topics • Recruiting Center Stage • Requisitions • Candidates • Libraries • Onboarding (Transitions) • Standard Reports

  12. State of Georgia Taleo Preview 06/19/2014

  13. Agenda – Detailed • Recruiting Center Stage (recruiter main landing page) • Channels • Ownership visibility • Searches • My Setup • Requisitions • Requisition List • Quick Filters • Candidates • Submission Methods • Candidate List • Candidate Selection Workflow • Quick Filters • Offers • Libraries • Onboarding • New Hire Paperwork • Standard Reports

  14. Recruiting Center Stage

  15. Recruiting Center Stage

  16. Recruiting Center Stage

  17. Requisitions

  18. Candidates – Submission Methods

  19. Candidates – Submission Methods

  20. Candidate List

  21. Candidates

  22. Offers

  23. Libraries

  24. Onboarding

  25. Onboarding

  26. Onboarding

  27. Standard Reports • Candidate Details • Candidate EEO Summary By Recruiting Status, Requisition • Candidate Offers Pending Approval • Candidate Summary By Recruiting Status (Time spent in each status) • Candidates Hired • Candidates Requiring Attention (Based on Aging) • Career Site Dropoff Statistics • EEO Summary by EEO Category • Process Audits • Requisition Pipeline Detail (Active Requisitions) • Requisition Pipeline Summary (Active Requisitions) • Requisitions Active Historical Snapshot • Requisitions Filled Details • Requisitions Filled Summary • Requisitions on Hold • Requisitions Pending Approval

  28. Project Timeline

  29. Project Timeline Initiate Business Case Development and Presentation Mar  Aug 2013 Initiate Completed Aug  May 2014 Invest/Plan Completed Identify Funding RFP Implementation Services Procure IT Tool Standardize Hiring Data Input Vendor Selection June  Aug 2014 Implementation Planning & Design Work Design technical requirements and system layout Change Management & Communication Strategy Agency Participation Current Design and Configuration Integration Testing End user testing Training Sept  Nov 2014 Develop & Configure ATS, Training Future Move to production Rollout of recruitment & onboarding Collect feedback from community Maintain System Dec 2014  Jan 2015 Deploy, Operate, Support Future

  30. Q & A We value your feedback You may reach us atHRA@doas.ga.gov

  31. 404.656.2705 www.DOAS.ga.gov

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