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Communications Training

H.U.R.T - 100. Communications Training. Agenda. Welcome & Introductions Review of today’s training Overview/background of HURT What’s our job? Site photos What to bring/expect Hands-on (forms, radio, computer).

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Communications Training

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  1. H.U.R.T - 100 Communications Training

  2. Agenda • Welcome & Introductions • Review of today’s training • Overview/background of HURT • What’s our job? • Site photos • What to bring/expect • Hands-on (forms, radio, computer)

  3. H.U.R.T.-100 Hawaiian Ultra Running Team’s 100 Mile Endurance Race • A 36 hour ultramarathon • 100 trail runners from many states and several • countries • Run 100 miles (20 mile loop, 5 times around) • All on the trails above Nuuanu, Makiki and Manoa • 3 Aid Stations in the 20 mile loop Makiki • Nuuanu • Manoa

  4. Race course and Aid Stations

  5. What’s our job? • To provide communications support at the 3 aid stations. • To transmit runner times. • To transmit any emergency traffic to/from race headquarters.

  6. Why ham radio? • Aid stations are in valleys that are difficult for cell phones and other forms of communication. • Good practice for emergency communications.

  7. Do we use just ham radio? • No. We use e-mail and the internet accessed by “air cards” or WiFi, depending on what is best at each station.

  8. The Aid Stations Nuuanu Aid Station (Jackass Ginger Trailhead)

  9. Before the comm. Tent was set up. Note the jacket. It gets cold at night.

  10. Runners reaching Nuuanu Aid Station. A few unwanted visitors show up, too.

  11. Aid Station at night. It gets REALLY dark at night! Bring a flashlight. Trailhead.

  12. Makiki Aid Station (Hawaii Nature Center)

  13. Makiki comfort --- Last Year. This year we will be in a tent, just like the other aid stations.

  14. Manoa Aid Station (Paradise Park Parking Lot)

  15. How to get to the sites. X Nuuanu Aid Station Nuuanu

  16. X Manoa Aid Stn Makiki Aid Stn. Makiki & Manoa

  17. Radio Communications • Via linked VHF/UHF repeaters. • A primary and a backup repeater system are available. • Use the Primary unless instructed otherwise. • Radios are preprogrammed with frequencies. • Different sites may access the repeaters differently.

  18. Frequencies(listed in Procedures Manual, p.5 & programmed into the radios) • Manoa Primary: 146.26 MHz (+) PL 103.5 Secondary: 443.825 MHz (+) PL 100.0 • Makiki Primary: 146.26 MHz (+) PL 103.5 Secondary: 443.825 MHz (+) PL 100.0 • Nuuanu Primary: 442.475 MHz (+) PL 103.5 Secondary: 443.825 MHz (+) PL 100.0 Thanks to Rick, KH7O, Kimo, KH7U & Carter, KH6FV for allowing us use of their repeaters for the weekend.

  19. The Details • What to bring • Food • Parking See handout in your manual.

  20. Overview of Forms

  21. Runner Log • You receive this form from the station Logger. • It will have the most recent list of runners arriving at your station with the time of arrival of each. • E-mail this info to Makiki.

  22. Communications Log • Fill out this log every time you send or receive a message (radio or e-mail).

  23. Drop Out Sheet • Lists runners who are not continuing on, i.e., dropping out at your station. • It will be filled out by the Station Captain or Logger and given to you to send.

  24. Trouble Sheet • Used to log problems as they occur, i.e., need a replacement generator, more food, etc. • You send a report of the problem by radio or e-mail and log it on this form.

  25. Message Form • For formal or detailed messages. • Accept messages only from the Station Captain. You may have to write down a verbal message. • Don’t accept messages from spectators, family, etc.

  26. Website for printouts

  27. HURT 2009 Laptop Procedures

  28. HURT Email Log-in Enter log-in & password

  29. Create new email Click on Address

  30. Select the address Double-click on selected address – Hurt-web

  31. Type the message Type in Subject Type in message Sign your message Click to Send

  32. HURT Runners Sheet If the Runners Sheet is too wide, Click on View, Click on “Fit to Width” Click on File, Print

  33. Print a copy for Station Captain

  34. Questions/problems during the race? • All procedures are detailed in the Procedure Manual at each station, i.e., how to restart the computer. • The Procedure Manual will have names of people you can contact by radio or phone.

  35. Your Badge • Leave it with us and pick it up when you arrive for your shift. OR • Take it now (but you are responsible for bringing it to the site).

  36. Practice

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