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Communications Training

Communications Training. Staff Meeting 8/30/ 2011. Our Mission. The Communications Team of SGA makes every effort to increase transparency and visibility of SGA in order to better communicate with students how their voice is being represented to the University.

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Communications Training

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  1. Communications Training Staff Meeting 8/30/2011

  2. Our Mission • The Communications Team of SGA makes every effort to increase transparency and visibility of SGA in order to better communicate with students how their voice is being represented to the University. • Every initiative is done with the entire university in mind. • No students request or voice will be considered too small.

  3. Topics Covered • Google Applications • Wunderlist • Sharepoint • Contact Information • Media Requests • Publications to Students • UofL Mobile

  4. Google Applications • Many applications for different uses • G-Mail • Calendar • Documents • Voice • Groups • All managed with single Google account • Example:  austinlsga@gmail.com

  5. Google Calendar • SGA has 3 major calendars • SGA Calendar of Events • SGA Staff • SGA Athletics • To add events to any of these calendars, send event information to AustinLSGA@gmail.com • Subscribe to SGA Staff by going to http://bit.ly/sgastaff2011

  6. Google Docs Demo Can be used for many things such as online forms, collaborative projects, and data storage. SGA Staff will be using Google Docs Spreadsheets to record staff hours. This is done for accountability and auditing purposes.

  7. Google Voice Ryan Moran

  8. Wunderlist • Task management system • Multiple Platforms • Collaborative • Olivia and Kurtis will have access to all team lists • Teams will have list to manage projects • Task tracking Demo

  9. SharePoint • Data Storage Center • Increases transparency • Long-Lasting • Login using Ulink ID and Password • If not on campus computer or network, use UlinkID@ad.louisville.edu to login • Let’s Take a Look!

  10. Contact Information

  11. Media Requests Pictures Video As soon as you find out Preferred at least one week before filming Two weeks before output Deadlines based on video CardCast mention or idea By Tuesday evening AustinLSGA@gmail.com • At least 3-4 days notice • Send E-Mail to AustinLSGA@gmail.com • Date? • Time? • Event? • Amount of Pictures? • Presentation form?

  12. Social Media • For SGA events, only SGA account can make Facebook event • To submit request to post to SGA Facebook, Twitter, or Website, email AustinLSGA@gmail.com • Content to be posted • Date to be posted • Graphics • Repeated post?

  13. Communications to External • Any form of communication to students must be approved by Communications Team and Max or other Top 6 Member • Reasons • Branding • Errors • Confidentiality • Prevent multiple e-mails • Tone

  14. UofL Mobile • Text UL to 78601 • For every text sent, SGA receives 5¢ • Responsible for getting at least 3 people to sign up every week. • Students receive discounts from many local places such as Penn Station, pizza, etc.

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