End of Term Processing and After End of Term Processing

1. End of Term Processingand After End of Term Processing University of Massachusetts Lowell Financial Aid Office 2013-2014 Award Year

2. End of Term Processing • Prior to the last day of class for each term, all students without an aid package are reviewed to determine aid eligibility

3. End of Term Processing • To be considered for packaging, students must: • have a valid ISIR on file (e.g., not rejected) • have not withdrawn from the term • have no C flag(s) • enrolled for fall (any load) • enrolled in a program eligible for aid • meet SAP standards (status = MEETS or PROB)

4. End of Term Processing • Students who receive an EOT package will also • have an FEH placed on the file • have a comment added • aid is “expired” (so it doesn’t show on the bill) • receive a communication explaining additional steps needed to confirm eligibility for fall aid

5. End of Term Processing • Students who receive an EOT package must: • complete the file prior to being eligible for the aid offered (e.g., verification completed, degree confirmation, dependency status confirmed) • have the aid offer validated following file completion (e.g., EFC change due to verification)

6. End of Term Processing • FEH removed following validation of aid eligibility • Fridays on scheduled basis • daily based on manual request to processing staff

7. End of Term Processing • Aid disbursed Friday nights on scheduled basis • assuming all other processes complete • e.g., loan documents, MassGrant certification

8. What’s the Difference? • End of Term Processing is similar, but varies from After End of Term Processing • End of Term = FAFSA on file prior to LDA (last date of attendance) of fall term • After End of Term = NO FAFSA on file prior to LDA of fall term

9. After End of Term Packaging • Students who apply for aid AFTER the end of the fall term but BEFORE the end of spring add/drop are sent a letter advising them to meet with counselor. • Reason: most students are not eligible for aid after last date of attendance • See chart, 2012-2013 FSA Handbook, Volume 4, Chapter 1, page 27: Conditions and Limitations on Late Disbursements

10. After End of Term Processing • An FEH is assigned to each of these students • Term = 2310 • FEH will also have the following reference • FALL 2013 END OF TERM AEOT • Students are sent a letter advising them to call to meet with counselor to review eligibility for aid

11. After End of Term Processing • When meeting with each student, counselor: • reviews Terms & Conditions with student • works with student to complete aid file (SAP, verification, etc.) • develops financial plan with student to cover outstanding balance and future charges • generally, only aid available at this time is Pell, DL, PLUS, and alternative loans • inquiry forms for this group will not result in other types of aid • once a plan is developed that will allow student to register for spring, counselor & student complete the AEOT Counselor Review Form

12. After End of Term Processing • Finalizing AEOT process • assign comment on student’s account explaining meeting (e.g., student’s enrollment goals, financial plan, and action taken) • counselor forwards completed AEOT Counselor Review Form to processing team for packaging • processing team reviews for packaging / aid eligibility • FEH removed AFTER Spring add/drop period • FIN hold can be removed based on conversation with Teresa, Ha, or Chris documenting student has valid financial plan in place

13. After End of Term Processing • If adding any aid to student package between end of fall term and prior to the end of the spring add/drop period, staff must be aware of the need for AEOT validation • ex: manual packaging when adding a new type of aid to a student aid package (e.g., PLUS, Perkins) • ex: when reinstating a previously declined award (e.g., DL) • FEH must be added to these students • Add comment explaining the situation • Student becomes eligible for this aid after validation of spring enrollment