CCOC REBASING WORKSHOP

1. CCOC REBASING WORKSHOP Sheraton Suites Orlando July 16, 2007

2. AGENDA I. Welcome and Workshop Agenda Objectives II. Update on Rebasing Related information III. Options Review • Workshop I • Response from Clerks • Other IV. Setting Priority Options V. Next Step

3. What’s Happening because of Rebasing and Expenditure Caps since the May 31st Workgroup?

4. FY 2005-06 Revenue over County Fiscal Year 04/05

5. FY 2005-06 and FY 2006-07 Revenue Trends

6. FY 2005-06 and FY 2006-07 Rebasing Trends

7. Budget Analysis • 8 Clerks over three years have averaged below an annual 3% growth • All 8 Clerks were at their Budget Cap • 7 0f 8 Clerks are from a small county • 6 0f these 8 Clerks saw their civil cases decline • 6 of 8 Clerks saw their county criminal cases decline • 6 of the 8 Clerks are revenue challenged clerks • 6 of 8 expended less than 95.9% of their approved budget annually over the last three years • 6 of these 8 Clerks overprojecting their revenues in state FY 06/07 • 6 of these 8 Clerks have less case/defendants per FTE to handle in 06/07 than their peer group offices • 5 of these 8 Clerks were below the average performance measure rate for all 67 Clerks • 2 of these 8 Clerks submitted 1/3 of their revenues per established law • 0 of these 8 Clerks have gone through the LBC process

8. Considerations & Priority Setting • Options—Not requiring legislation • Education & Training • Spending Related • Revenue Related • Options- Requiring legislation • Spending Related • Revenue Related

9. Options Not Requiring Legislation • Education & Training • Encourage “Courts” at the statewide level to enforce laws related to assessments • Educate “Legislators” • Educate “Clerks” for budget management and Best Practices

10. Options not Requiring Legislation • Spending Related • Reduce costs through use of technology • Pool Clerk offices for purchasing power • Reallocate FTEs in budget • Allowing Clerks to recalculate 2003-2004 estimated expenditures to increase budget authority • Change CCOC rebasing methodology to include cash carry forward as a revenue

11. Options not Requiring Legislation • Revenue Related • Change CCOC BAR policy to allow use of Trust Fund for more than 2% relief for non-emergency revenue shortfalls. (NOTE: Will not help a Clerk expend more than Budget Cap.)

12. Options Requiring Legislation • Spending Related • Guaranteed Annual Minimum Budget Cap Growth • Allow “cap busters” for “uncontrolled costs” • Give CCOC authority to use a Trust Fund “set-aside” for emergencies that allow a Clerk to “bust their cap”. • Allow an adjustment to a Clerk’s base budget for those that were disadvanged beginning in FY 2003-2004 because they were “under-funded”.

13. Options Requiring Legislation • Spending Related • Clerks’ budget cap would grow no less than the CPI and/or population growth. • Revise rebasing methodology to include addition factors such as case growth where current methodology is not sufficient to fund a Clerk’s office. • Allow Clerks’ Pay Plan to go up by the higher of either the State or County Plan even if this would “bust” your cap. • Increase Clerks’ budget cap based on the allowed expenditure increase given state agencies. • Allow a reserve set aside for each Clerk beyond their budget cap.

14. Options Requiring Legislation • Revenue Related • Automatic Fee Schedule Increases • Establish a criminal state “filing fee” and Clerk bill the state for each case. • Allow Clerks that provide to the State more than 1/3 of their total revenues to keep a X% of their surplus for their expenditure authority beyond their cap.

15. Setting Priorities • Determine Priorities for Non-Legislative Options • Determine Priorities for Legislative Options

16. Next Steps