2019 ELPA21 Annual Assessment Test Coordinator Training

1. 2019 ELPA21 Annual AssessmentTest Coordinator Training Required for DCs, DAs, and SCs This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides. Published January 23, 2019 This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides.

2. Introductions , District Test Coordinator (DC) , District Administrator (DA) , Bilingual Coordinator , Assistant Superintendent

3. ELPA21: Online Testing Washington’s language proficiency test, the English Language Proficiency Assessment for the 21st Century (ELPA21), will be administered to K-12 English language learners across the state. As a state, Washington tests approximately 130,000 English learners each year on the annual assessment.

4. Acronyms

5. Materials Required for Reviewby ELPA Test Coordinators DCs, DAs, and SCs Other training resources may also be required at a local level

6. WCAP Portal THE PORTAL HOUSES RESOURCES FOR THE WASHINGTON COMPREHENSIVE ASSESSMENT PROGRAM (WCAP)

7. Navigating the Portal Need to locate information? A Search option is available under the “Resources” label • WCAP Portal Homepage • Access to: • ELPA21 Card • Practice & Training Tests • Recent Announcements

8. Overview of Resource Cards ELPA21 Resources card: access resources and training materials. Test Administrator Certification card: training for TA Interface, security, monitoring, and data review. Practice & Training Tests card: securely administer Training and Practice Tests. Online Reporting System card: access score reports and student results. TIDE card: view/edit student settings, manage rosters, print test tickets and labels, and order materials. • Test Administration card: access Summative state assessments. Data Entry Interface card: enter student responses from paper tests.

9. TIDE System WHERE TO MANAGE USERS AND STUDENT INFORMATION

10. TIDE: Preparing for Testing Section Overview • STUDENTS • Add Students With Temporary ID • Upload Interim Grades • View/Edit/Export Students • Upload Student Settings • Frequency Distribution Report • USERS • Add User • View, Edit, Export Users • Upload Users • TEST SETTINGS and TOOLS • View, Edit, Export Test Settings & Tools • Upload Test Settings and Tools • TEST WINDOWS • Add Test Windows • View, Edit, Export Test Windows • Upload Test Windows • ORDERS • Order History • Order Summary • Track Shipments • ROSTERS • Add Roster • View/Edit Rosters • Upload Roster

11. TIDE: Administering TestsSection Overview • MONITORING TEST PROGRESS • Plan and Manage Testing • Test Completion Rates • Test Status Code Report • Participation Search by SSID • PRINT TEST TICKETS • Print from Student List • Print from Roster List • APPEALS • Create Requests • View/Approve/Export Requests • Upload Requests

12. TIDE: After TestingSection Overview • DATA CLEANUP • Participation Codes

13. Preparing for TestingSECURITY, DOCUMENTATION, AND TRAINING

14. Security, Policies, and Responsibilities Policies, laws, practices, and prohibited behaviors are found in the PIRG. State and local laws and policies specify practices to ensure test security of standardized and ethical administration of assessments. • Student monitoring throughout testing • RCWs and WACs are listed in the Policies and Test Securities section • Only assessment specific trained staff members can administer or be in a testing room • Volunteers or media are not allowed in a testing room • Professional Code of Conduct • The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online: www.k12.wa.us/ProfPractices/CodeConduct.aspx. • The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct is reported to OPP (360) 725-6130.

15. Building Plans Test Security and Building Plan Template WHAT Test Security and Building Plans (TSBPs) are documents formatted to support critical aspects of the state testing process. WHO DCs work with other key building staff to create a TSBP. PLANS SHOULD INCLUDE Test schedules, responsibilities, chain of custody for secure materials, supplies, student participation, and communication. RESOURCES PIRG, template building plan, state testing windows

16. ELPA21 Important Dates

17. Scheduling • Uniform administration of state assessments ensures that all students are fairly assessed • Tests are untimed, so ensure time is allotted for extended time testers • All testing schedules are required to be approved by the DC.

18. Approximate Testing Times Actual times will vary dependent upon variables specific to school and students. Anadditional 15-20 minutes should be added for TA administration activities such as setting up, reading directions, and plugging in headsets.

19. Training Requirements REQUIREMENTS • Annual training is required for all staff supporting testing. • All new staff supporting testing must be trained before testing, on all required materials. • Seasoned staff must have a clear and thorough knowledge and understanding of the training resources, and must review all resources for updates new to 2019 administrations. • Make sure all staff understand their roles and responsibilities for supporting assessments. BEST PRACTICES • Know who should be trained • What is and is not allowed for testing. • Make sure all students have access to the accessibility features they need.

20. Testing Incidents When testing incidents occur, it is important to: • Stop the testing session for the individual student or class. • Take corrective action to mitigate the incident. • Make sure TAs report incidents to the SC, who contacts the DC. The DC works with OSPI when required. • Document incidents by the end of the day, and they must be reviewed by the DC or state within 24 hours. • Submit an appeal in TIDE, if required. TIDE appeals are submitted by the DC or DA. Approval is required at a state level. • Report breaches to the SC, DC, and to the State immediately and document.

21. Document Retention and Audit Report SCs Submit to DC or Retain at the school • TA Training Logs • Printed copy of the signed roster, if required by DC • Report of students not tested and why (Refused, Absent, etc.), if required by DC • Test Security Staff Assurance Forms • School Site Administration and Security Report • Test incident reports (ARMS or paper) DCs Submit to OSPI Using ARMS • Modified Testing Schedules • Medical Exemption Requests • Test Question Ambiguity Forms • District Security Report • Test incident reports, as required • Test Material Variance Form Remember to follow the WA State Retention Guidelines and local district policies for document retention.

22. Preparing for TestingSTUDENT RECORDS, ACCESSIBILITY FEATURES, AND TEST COMPONENTS OF ELPA21

23. New or not Enrolled Students SIS  CEDARS  TIDE Students receive an SSID once uploaded to CEDARS • Students without an SSID number: • If newly enrolled, the SSID is generated 24 hours after a successful CEDARS upload • If enrolled prior to the last CEDARS upload, then there must be an issue with the student information or a duplicate SSID • Students with an SSID, but not showing up in TIDE: • Prior district has not exited the student • SIS is missing required key data points (date enrolled in US, LEP status not identified) • Private Students for ELPA: • CEDARS manager must request an SSID in EDS/CEDARS

24. Accessibility Features Some accessibility features are available to all students as universal tools. The GTSA provides additional information on accessibility features available for students for the ELPA21 assessment. • Accessibility features not listed in the GTSA are not allowed • Non-Standard Accommodation and Designated Support Requests If a unique circumstance requires a student access to an accessibility feature not documented for use in the GTSA, the students IEP team would request the DC submit a request to the state for consideration.

25. Materials Locally Supplied

26. Translated Directions Available The following translated student directions have been provided for student support. The consortium and Washington allows translation of student directions into additional languages, if needed. You may want to consider assigning a TA who can translate the directions for the student. We highly encourage that students who need this support get additional practice in advance of the test. • Arabic Supplemental Directions PDF • Arabic Gr K-1 Writing Supplement PDF • Chinese Supplemental Directions PDF • Chinese Gr K-1 Writing Supplement PDF • Marshallese PDF and Audio • Russian PDF and Audio • Sgaw-Karen PDF and Audio • Spanish PDF and Audio • Vietnamese PDF and Audio

27. K-1 Writing Domain In an effort to more accurately measure the basic writing skills of the youngest ELLs, students in kindergarten and first grade will be provided with a paper/pencil test booklet (in addition to the online writing component) for a small portion of the writing assessment.

28. K-1 Paper/Pencil Writing Supplement • It is recommended that the K–1 Paper-Pencil Writing Supplement be administered after the online Writing test. • Students will have the opportunity to demonstrate their ability to write and trace letters, and perform other writing tasks typical of early writers. • Districts will receive booklets for each of the kindergarten and first grade students and will receive detailed directions about how to assign, collect and return the booklets. • The K-1 paper writing supplement is considered secure testing materials.

29. ELPA21 Pause Rule • Students should take the practice test to become familiar with the pause rules. • Students can pause their test at any time, they will be presented with a warning message asking them to verify that they want to pause the test. • The warning message also states that they may not be able to go back to previous questions. This is a standard system message that does not apply to ELPA21 test segments. • Students are instructed to alert the TA. If they choose to pause the test, they will be logged out of the test. • All answers are saved immediately; students do not lose answers when the test is paused. • When students resume the test, they will see the first page that has unanswered questions. • They will be able to view and change answers to questions they already answered within the current test, including previous pages. They cannot go back to a previously completed segment (domain).

30. Additional Preparation and Technology • Identify students who may have difficulties in auditory processing, short term memory, attention or decoding difficulties, who may benefit from Simplified Test Directions. • Confirm accommodations already entered in TIDE • Modify testing options and other student designations • Students eligible for assistive technology • Set Permissive Mode in TIDE for: • Magnification greater than 3X • Speech-to-Text software • Computers need current browser and system software.

31. Roles and Responsibilities ASSESSMENT ROLES AND THEIR RESPONSIBILITIES

32. ResponsibilitiesDistrict Test Coordinator Trainings • Become familiar with GTSA, PIRG, system, and administrationmanuals • Attend required trainings and webinars Communication • Read the WAW newsletter and share information as it pertains to staff responsibilities • Communicate directly with staff regarding questions about assessments • Communicate training schedules to SCs, TAs etc. • Communicate with the State Testing Coordinator about testing incidents, appeals, medical exemptions etc. Implementation • Implement each school’s Test Security and Building Plan • Monitor testing schedules • Confirm DEI entry of paper tests before return shipment of materials

33. ResponsibilitiesPrincipal Overall Planning and Scheduling • Appoint staff members to support test administration. • Assign testing areas; ensure test security of materials; • Plan testing schedules, locations, and testing population. • Ensure adequate staff to support testing locations. • Develop and have approved your school’s Test Security & Building Plan. • Headsets are required. Communication • Approve communication for parents and all staff members. Implementation • Implement all school and district policies and procedures. • File the approved Test Security and Building Planfor each school. • Ensure that each school has an approved testing schedule. Trainings • Attend all required trainings. • Verify staff has received appropriate training.

34. ResponsibilitiesSchool Test Coordinator Trainings • Attend required trainings and familiarize yourself with documents Communication • Communicate with staff and parents Implementation • Verify your school’s TSBP • Verify accessibility features needed for each student and provide TAs with a list • Inventory all test material upon receipt • Ensure TA rosters are set up correctly • Maintain security of all testing materials • Monitor test administration • Collect and inventory all test materials • Confirm DEI entry of paper forms by the TA • Securely dispose of ancillary materials • Complete School Site Administration and Security Reports and other required documentation

35. ResponsibilitiesSpecial Education and Bilingual Coordinators • Attend all required trainings • Work closely with the SCs and TAs to ensure each student has access to the permitted tools, supports, and/or accommodations the student needs. • Any settings adjustments must be completed prior to materials arriving in district, so that the DC will have time to request additional materials or non standard accommodations before testing begins.

36. Contact Us: School Test Coordinators • Contact the District Test Coordinator Phone (office): ()- Phone (Mobile): ()- District Test Coordinators • Contact OSPI Assessment Office (360) 725-6348 or the State Test Coordinator, Kimberly DeRousie (360) 725-6353 District Technology Coordinators • Contact WCAP Help Desk (844) 560-7366 or by email: wahelpdesk@air.org

37. Revision LogUpdates to the module after January 23, 2019 are noted below.