District Test Coordinator and State Test Coordinator Training

1. District Test Coordinator and • State Test CoordinatorTraining Fall 2013 Introduction for District Test Coordinators

2. Introduction Joslyn Pretz Education Administrator Assessment and Evaluation Bureau Joslyn.pretz@state.nm.us 505-827-6570

3. Roles in Assessment • DTC—District Test Coordinator • STC—School Test Coordinator • Acts as DTC for Charter/BIE Schools • All schools within a district have STCs • TA—Test Administrator • Proctor • Others involved in testing

4. DTC/STC Role • DTC and Charter/BIE STC is in charge of ALL INDIVIDUALS INVOLVED IN TESTING. • Train EVERYBODY • Plan, order, communicate, prepare, • oversee, record, organize, etc. • Troubleshoot • Call the PED with questions • Report issues to the PED

5. DTC/STC Role • Be Proactive!! • Learn about Assessments • Keep Calendar Handy! • Read all Manuals • Familiarize yourself with Forms • READ PED NEWSLETTERS!

6. NMSAP Components • SBA/HSGA: Standards Based Assessment/High School Graduation Assessment • NMHSCE: New Mexico High School Competency Exam • NMAPA: New Mexico Alternate Performance Assessment • AAHSG: Alternate Assessment for High School Graduation • ACCESS for ELLs: ELL language proficiency assessment • W-APT: ELL placement test • Alt ACCESS for ELLs: Alternate ELL language proficiency assessment • EoCs:End-of-Course Assessments

7. NMSAP Vendors

8. NMSAP Manuals • Procedures Manual: Outlines all procedures, regulations, and special circumstances with regard to all statewide assessments. • Accommodations Manual: Provides details about allowable accommodations and coding for tests. • ADC Manual: Gives options for students to meet graduation requirements through Alternative Demonstrations of Competency. • EoC Manual: Provides information about End-of-Course Exams (for graduation and teacher effectiveness). • 6.10.7 NMAC: State rules for Test Security and Administration

9. Assessment-Specific Manuals • SBA/HSGA, and NMHSCE • TCM: Test Coordinator’s Manual • DFA: Directions for Administering • NMAPA/AAHSG • DTC: District Test Coordinator Manual • TAM: Test Administrator’s Manual • ACCESS and W-APT Manuals:at www.wida.us

10. Cohort Terminology

11. Cohort Terminology • Grades 3–8: Students tested at grade level • High School Students Test 3 times: • H2 Spring (for growth model) • H3 Spring (for accountability) • H4 Fall (retakes for graduation)

12. NMSAP Participation • High school students may test 3 times: • H2 Spring (for growth model) • H3 Spring (for accountability) • H4 Fall (retakes for graduation) • Reading and Math: 3 test opportunities • Science: 2 test opportunities

13. Roles and • Responsibilities • DTC Responsibilities • STC Responsibilities • TA Qualifications and Responsibilities • Proctor Qualifications and Responsibilities • Principal Responsibilities • Superintendent Responsibilities

14. Roles and Responsibilities • All responsibilities are outlined in statute • 6.10.7 NMAC:State Rules for Test Security and Administration • PED Produced Checklists Based on 6.10.7 NMAC and Common Irregularities.

15. DTC Requirements • Professionally licensed • Gainful employee of district or school • Appointed by superintendent (public) or director of school (charter and BIE)

16. DTC General Responsibilities • Receive PED training 2x year • Be completely knowledgeable of 6.10.7 NMAC • Communicate to district, schools, parents • Develop District Test Security Policy or Checklist • Responsible for test material orders, inventory, and • security at all times • Ensure consistency of test administrations • Primary liaison with the PED and test vendors • Set standard for professionalism and be motivational • leader

17. DTC Training • Responsibilities • Provide training to STCs and Principals 2x year • Disseminate 6.10.7 NMAC to all staff • Provide clear directions on what is allowed/not allowed • Provide manuals to staff in advance of training • Assist public STCs with training materials • Provide and review testing schedules and calendars • Ensure availability of allowable support materials/tools • (calculators, rough draft paper, No. 2 lead pencils, etc.) • Develop and enforce local secure tracking procedures • (demonstration with substitute test materials is ideal)

18. DTC Test Administration Responsibilities • Inspect schools’ accommodations documents • Ensure accommodations are administered appropriately • Ensure schools have posted conspicuous signs near copy machines, entry doors, office and classroom doors • Ensure TAs and Proctors have appropriate certification and training • Inspect schools to ensure secure storage of assessment materials. Check tracking procedure • Report irregularities to the PED/conduct investigations

19. DTC Post-Test Responsibilities • Ensure all students were tested • Verify/complete student labels/biogrids • Return all secure materials to vendor according to directions • Follow-up with the PED for all irregularities

20. DTC Documentation Responsibilities • Ensure assessment records are organized and filed • properly for 5 years • Maintain STC training agendas and TA signatures • Account for all confidentiality forms for individuals • involved in handling assessment materials (5 years) • Submit completed Verification Forms to PED • UPDATE: Principal and Superintendent’s • Verification Forms signed within 10 days AFTER • testing is completed

21. Questions?