E-GP: FUNCTIONALITIES INNOVATIONS IN DGSD

1. E-GP: FUNCTIONALITIES & INNOVATIONS IN DGS&D MOLOY C CHAKRABORTTY DIRECTOR (VIGILANCE) DGS&D

2. DGS&D-DV 2

3. DGS&D-DV 3 PROJECT VISION PROJECT INITIATED AND APPROVED BY PLANNING COMMISSION AS COMPUTERIZATION OF DGS&D AND ENVISAGE: VISION: To build a comprehensive website to work towards tendering, contracting, ordering, Quality Assurance and retrieval of information to authorized functionaries. Fully networked environment to undertake functions on-line Real time generation of accurate/complete data Seamless sharing of the information through web enabled software across DGS&D and the public interface of DGS&D; To build state of the art features/capabilities relating to accountability and security with the system FUNDING: Rs. 7.53 Crores PROJECT PERIOD: 2001-2006

4. DGS&D-DV 4 PROJECT OBJECTIVE � ONLINE TRANSACTIONS STORE CODING-INTER OFFICES TECHNICAL PARTICULARS-CONSULTATIVE MEETINGS TENDER NOTICES /TENDER ENQUIRY-INTER OFFICES E-TENDERING/BID PROCESSING DATA TRANSFERS FROM OTHER PORTAL DECISIONS AND AWARD OF RATE CONTRACT ONLINE REGISTRATION OF SUPPLIERS ONLINE SUPPLY ORDERS THROUGH INDENTORS� PAGE SUPPLY ORDER ENTRIES THROUGH VENDORS� PAGE ONLINE DATA ENTRY OF INSPECTION AND DOCUMENTS GENERATION DESPATCH DETAILS THROUGH VENDORS� PAGE RECEIPT DETAILS THROUGH INDENTORS� PAGE E-BILLS/PAYMENTS THROUGH VENDORS� PAGE QUALITY AUDITS AND COMPLAINTS SYSTEMS

5. DGS&D-DV 5

6. DGS&D-DV 6 COMPLEXITIES AND CHALLENGES MULTIPLE MATRICES AS AGAINST SINGLE MATRIX OF FIXED QUANTITY (AD-HOC) CONTRACTS DUE TO: LARGE USER BASE INCLUDING IN FAR FLUNG AREAS (OVER 15000) TENDERERS SPREAD ACROSS COUNTRY (OVER 10,000) PARALLEL RATE CONTRACTS (OVER 2,800) REGISTRATION OF VENDORS (OVER 2000) ADHERENCE TO GFR, DGS&D MANUAL, CVC GUIDELINES AND OTHER INSTRUCTIONS ISSUED BY GOVERNMENT FROM TIME TO TIME ABOVE CHALLENGE REQUIRED BROADBASING OF TECHNICAL SPECIFICATIONS LARGE NUMBER OF VARIANTS/ITEMS TO CATER TO DIFFERENT USERS MUCH WIDER CONSULTATION PROCESS COMPLICATED EVALUATION MATRICES SUPPLY ORDER MANAGEMENT (OVER 60,000 ANNUALLY) POST CONTRACT MANAGEMENT

7. DGS&D-DV 7 COMPLEXITIES AND CHALLENGES  (CONTD.) INTERFACING WITH EXTERNAL AGENCIES LIKE: DEFENCE INSPECTORATE NSIC CCA DGHS BIS DIRECT DEMANDING OFFICERS AND SUCH AGENCIES FOR SPECIFIC OBJECTIVE OPTION FOR LATERAL ENTRY

8. DGS&D-DV 8 OPERATING PLATFORM Application Server: Oracle 10g OS: Windows 2000 Database: Oracle 9i OS: Linux 7 Client Tool: IDS 10g on Windows (Forms 10g, Reports 10g) Application & Database are installed on different Server M/c Network Diagram of DGS&D is given but the Servers will be shifted to NIC HQ.

9. DGS&D-DV 9 SOFTWARE DEVELOPMENT DEVELOPMENT OF SOFTWARE BY NATIONAL INFORMATICS CENTRE (NIC) MESSRS. C I INDIA PRIVATE LIMITED, NEW DELHI ARE APPLICATION PROVIDER FOR E-TENDERING PLATFORM. APPLICATION OF DIGITAL SIGNATURE CERTIFICATE INTEGRATION on ORACLE 10g FORMS BY MESSRS. SIFY COMMUNICATION.

10. DGS&D-DV 10 SUGGESTION SYSTEM The System invites the suggestions from supplier, manufacturer & user department for bringing new items under Rate Contract as well as suggestion for dropping items under existing Rate Contract. SALIENT FEATURES - Online facility for submitting the suggestions through Internet - Processing status of suggestion will be available on the web

11. DGS&D-DV 11 REGISTRATION SYSTEM The system receives the application of registration from the manufacturer / supplier / agents, facilitates its processing &monitoring its status SALIENT FEATURES - Online submission of Registration application - Online status of Application for the applicant - Automatic generation of Registration certificate/Technical deficiency report - Monitoring of status of Registration cases - Amendments

12. DGS&D-DV 12 PURCHASE SYSTEM System starts from formulating the planning note for processing the Tender and covers all the processes up to the finalization of Rate Contract Document including its amendments. SALIENT FEATURES - Availability of Tender Notices, Tender Documents, Items profile, R/C documents on web - Automatic generation of Tender Notices, Tender & R/C Documents - Generation of Ranking Statements and other Reports - Seamless integration of data transfer from C1 India Portal to DGS&D servers

13. DGS&D-DV 13 INSPECTION SYSTEM The system monitors the execution of supply orders placed by the indentor. All the prescribed inspection procedures are supported by the system SALIENT FEATURES - Link to all valid R/Cs - Online Placement of supply order by DDOs/Indentors - Online submission of inspection call by firm - Monitoring of status of inspection activities - Monitoring of supplier�s performance - Automatic generation of I-Note/I-Certificate - Online submission of complaints - Online information of Dispatch/Receipt status - Online link of inspection Notes to Payment Modules

14. DGS&D-DV 14 PAYMENT SYSTEM PAYMENT SYSTEM IS THE E-PAYMENT PLATFORM BEING IMPLEMENTED BY THE CHIEF CONTROLLER OF ACCOUNTS. THIS SYSTEM IS DEVELOPED BY NIC AND INCLUDES FOLLOWING: ONLINE DOCUMENTS RECEIPT ONLINE e-BILL SUBMISSION PROCESSING PAYMENTS DEBIT ADJUSTMENT THIS SYSTEM IS UNDER OPERATION BY CCA (S).

15. DGS&D-DV 15 SECURE E-PROCUREMENT

16. DGS&D-DV 16

17. DGS&D-DV 17 SECURITY FEATURESOF E-TENDERING

18. DGS&D-DV 18

19. DGS&D-DV 19 INDENTORS� PAGE & VENDORS� PAGE WHO ARE INDENTORS � CENTRAL GOVT DEPTS, STATE GOVT DEPTS, PSUs � THOSE WHO USE DGS&D RATE CONTRACTS DDOs NEED TO REGISTER THEMSELVES ON THE INDENTORS� PAGE USE DIGITAL SIGNATURE TO SIGN AND PLACE SUPPLY ORDERS FROM JAN 2007 � INTEGRATION WITH DIGITAL SIGNATURES IN ORACLE 10g AS, TESTING GOING ON AT PRESENT SIMILAR FACILITIES FOR VENDORS WRT THEIR AREA OF STAKEHOLDING WITH DGS&D

20. DGS&D-DV 20

21. DGS&D-DV 21

22. DGS&D-DV 22

23. DGS&D-DV 23

24. DGS&D-DV 24

25. DGS&D-DV 25

26. DGS&D-DV 26

27. DGS&D-DV 27